Security Coordinator Administrative Assistant

KIMBERLY B. CABLE

*** ***** ****** **** 860-***-**** (H)

South Windsor, CT 06074 860-***-**** (C)

adnlnt@r.postjobfree.com

SUMMARY

Highly motivated, experienced and dedicated professional in the secretarial and administrative assistant profession. Demonstrated record of reliability, accuracy and technical competence. Resourceful professional in appearance and manner. Knowledgeable about state of the art computer applications and various software programs.

PROFESSIONAL EXPERIENCE

OTIS, Farmington, CT, 12/17 – 08/20

Administrative Assistant/Paraprofessional, Otis Tax Team

●Perform traditional administrative functions including delivering mail, ordering supplies, managing archives and files for department, mailing documents overseas via express mail (Fedex, DHL).

●Managing travel arrangements, including international, and preparing travel expense reports.

●Scheduling meetings along with any other related arrangements (conference rooms, food service).

●Performing tax paraprofessional duties, including placing wire transfer requests and setting up vendors in AP system.

●Assist with year-end and quarterly processes as needed.

●Maintain standard work summaries.

●Assist with set up of new employees, interns, contractors.

●Other tasks as assigned.

TRINITY HEALTH OF NEW ENGLAND/ST. FRANCIS HOSPITAL, Hartford, CT 02/13 – 07/17

Executive Associate to Regional Vice President, Strategic Planning & Business Development

Executive Associate to Sr. Vice President, Planning, Business Development & Government Relations

●Maintain department files, including all proposed state legislative bills.

●Utilize Connecticut General Assembly site for bills, testimonies, public acts and other CT legislative matters.

●Coordinate Public Policy Advisory Board committee meetings, including scheduling meetings when required, compiling materials for distribution to participants and confirming participation by committee members.

●Maintain calendar, screen phone calls, open and distribute mail, schedule complex meetings.

●Assisted in scheduling meetings with state legislators. Prepared testimony for Public Hearings and submitted to committee for filing.

●Performed traditional administrative functions such as travel, supply ordering, accounts payable, etc.

●Act as backup for Property Manager, such as paying bills and handling problem calls.

●Provided backup coverage for other Administrative staff.

AETNA INTERNATIONAL Hartford, CT 1998 − 2012

Sr. Administrative Assistant to Unit Head, Operations & Training

●Managed weekly claim dashboard, requiring input of data from various resources, assuring that others responsible for input complete their portion in a timely manner and have it fully completed within the weekly deadline.

●Real Estate coordinator for Aetna International. Functions included coordination of office moves, determining spacing assignments and informing employees of real estate matters which may impact their day-to-day activity.

●Role Based Authorities Coordinator (RBAC) for Aetna International/Hartford. As Security Coordinator, placed requests for mainframe access, followed-up on problems and coordinated creation and enhancement to department owned models.

●Aetna Global Benefits life claim liaison. This included timely review of claim documentation, working with customers and sales account representatives to obtain missing information and respond to questions, and coordination of claim payment with Group Insurance.

●Security Manager for Aetna Global Benefits. Granted department specific applications to staff as deemed appropriate for their functional role.

●Handled international and domestic travel arrangements, including visa and passport arrangements, coordination of logistics and expense account completion.

KIMBERLY B. CABLE Page Two

●Coordinated arrangements for visitors, i.e., hotel, transportation and liaison during their visit.

●Calendar management and meeting coordination for support area. This included conference room scheduling, food service and audio/visual arrangements.

●Performed Human Resource functions as necessary.

●Perform traditional administrative duties for teams, i.e. (maintaining filing systems, accounts payable, and act as backup for other administrative staff).

Administrative Assistant to Vice President, Y2K

●Detailed international travel arrangements, T&E expense account completion; meeting coordination and maintaining schedules for Vice President and Year 2000 staff (five people).

●Communications with 25 Aetna affiliated companies in 20 countries, on a weekly basis.

●Assisted with various other projects and tasks as necessary, including support for Aetna International’s Information Systems department.

●Performed traditional administrative duties (attendance, company policies, etc.)

Manchester Community College - Partially completed the Business Administration Career Program

Participated in various company sponsored classes to enhance professional experience:

Secrets to Mastering Self-Discipline in High Pressure Situations;

How to Help a Busy Boss Get More Organized Seminar;

Certificate in General Insurance;

Certified Professional Secretary Designation (CPS);

Introduction to Property and Liability Insurance; and

How Secretaries Develop Managerial Skills Seminar

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