Donna Porter Rose

***** ********** *****, ***********, ** 20120

703-***-****

adnkyg@r.postjobfree.com

SUMMARY

A results oriented professional with a broad range of executive and administrative experience. Successful at achieving optimum performance and e ciencies within any organization. Possess strong organization, leadership, technical and communication skills. Motivated program analyst professional seeking position in the Northern Virginia area where I can apply a wealth of program management knowledge and experience to add value to any organization.

ACCOMPLISHMENTS

● Appointed to The Department of the Interior as Bureau Alternate Fleet Agency/Organization Program Coordinator for the U.S. Geological Survey’s

(USGS) Charge Card Program

● Completed GSA Fleet Training

● Completed USGS ROPC training

● Completed yearly training in all Microsoft O ce Suite systems.

● Completed Sharepoint Training to become a Sharepoint Administrator

● Completed DTS training and implementation

● Completed all mandated training as required by USGS

● Member of AOL’s Mentoring Program assisting with new hires.

● Streamlined revenue reports into one template for maximum e ciency in reporting.

● Reporting skills with FBMS, Deltek, GovWin, Costpoint, Peoplesoft, Concur, BASIS+, FPPS, Quicktime, IPDS, SAP, DTS, Adobe, Photoshop, CitiManager, and Sharepoint.

EXPERIENCE

U.S. GEOLOGICAL SURVEY, PROPERTY MANAGEMENT BRANCH Program Analyst (GS-9) February 2016 to

July 2020

Responsible for planning, directing and administering a comprehensive and fully developed bureau-wide property management program, including personal property, vehicle management, energy conservation and museum property.

● Performs operating program execution functions by reviewing and interpreting directive, instruction, regulations and delegations of authority for potential impact of program objectives, operating policies, work operations and progress. Proposes minor changes in internal instructions and procedures to maximize e ciency.

● Maintains and monitors integrated reporting systems a ecting programs with interrelated functions and operations. Communicates information to management for e ective evaluation program milestones. Summarizes trends and issues and extracts and analyzes program data.

● Conducts limited organization program analyses for actual and potential e ectiveness in achieving planned goals and objectives within the organization. Monitors organization program activities in identifying and analyzing trends and issues, extracting and summarizing program data and writing program status reports.

● Process employee clearance reports for employee’s bureau-wide, to ensure that they are correct and complete in all aspects and that regulatory requirements have been met. Coordinates with originating o ce, headquarters, administrative o ce sta and custodial property o cers to ensure the timely release of monies due an employee.

● Performs a wide variety of accountability and utilization duties, including but not limited to, establishment of property records, reconciliation of certi ed inventories and property adjustments.

● Composes a variety of correspondence, emails and property forms, as necessary, to resolve discrepancies and to maintain an e ective and accurate property management system.

● Serves as the Bureau Agency Program Coordinator (AOPC) for the Motor Vehicle Management Credit Card Program. Processes credit card applications, answers complaints, update contact information, monitors usage, analyze problem areas, contacts employees and supervisors to correct discrepancies.

● Provides information bureau-wide to eld personnel on procedures for entering, validating, correcting and retrieving motor vehicle management data. Manages pro les and instructs and trains operating personnel in the capabilities, requirements and operating procedures for the Motor vehicle Utilization Data System.

● Follows guidelines established by GSA, DOI, USGS and other agency procedures, laws, regulations, policies and practices. Select, interpret and apply guidelines and adapts and compromises to meet the requirements of the assignment. Exercises judgment in applying standard administrative practices to new situations and relating new work situations to precedent ones.

● Serves on the Property Management Branch Survey Board to oversee any actions regarding negligence and report ndings accordingly. Monitors any actions that may be appealed to the Department and work with the Financial Management Branch to ensure restitution is resolved.

● Serve as the Property Management Branch IT Purchase and FMBS Upload Liaison for all mission areas.

U.S. GEOLOGICAL SURVEY, OFFICE OF THE REGIONAL DIRECTOR, NORTHEAST REGION

Reston, VA

Secretary (GS-7) February 2012 to

February 2016

● Serves as Secretary and Executive Assistant to the Regional Director, Northeast Region. Works independently and collaborates closely with the Regional Director and his immediate sta . Collaborates closely with sta assistants to other sta of the Bureau, Regional Directors and Associate Directors, maintaining a close working relationship with them by providing a continuous cross ow of information of common interest and need. The degree of responsibility in performance of these duties far exceeds normal requirements of those for individuals in similarly designated positions in less complex settings.

● Analyzes pertinent program issues and their potential impact on activities and operations of the Regional Director and recommends alternative courses of action for resolution when required.

● Ensures e ective liaison between the Regional Director and other internal o cials, as well as high-level o cials of the Department of the Interior, the White House, the O ce of Management and Budget, other Federal agencies, the Congress, State and local governments, academia, private industry, and foreign countries. Interprets the thinking, statements, and policies of the Regional Director to these individuals whenever the occasion demands. Maintains contact with government agencies and civic organizations to collect and/or to provide information, such as regulations and background data. Analyzes, evaluates and organizes the ow of work to the Regional Director to ensure expeditious processing.

● Assists the Regional Director with the management, coordination, and e cient operation of the activities under the aegis of this o ce. In addition, incumbent meets regularly with Area Directorate sta to ensure information is transmitted and coordinated to the Regional Director’s o ces. Applies a thorough knowledge of Interior and USGS rules, regulations, policies, precedents, and preferences/priorities of the Regional Director in conducting assigned projects.

● Arranges domestic and foreign travel; prepares travel vouchers; and maintains travel records for sta .

● Exercises control of the Regional Director’s calendar with complete authority for commitment of his/her time. Prioritizes and schedules activities, and maintains responsibility for determining and making commitments for speaking engagements, conference and meeting attendance, and assuring that the requisite level of representation is provided to Federal, State, local, and constituent groups. Controls all appointments with authority for commitment for the Regional Director’s time. Provides assistance at regional and national meetings with constituent groups, as needed.

● Determines whether incoming or outgoing correspondence raises important policy or public relations implications that should be brought to the special attention of the Regional Director and whether other Bureau o cials should provide prior review and approval.

● Controls and monitors incoming and outgoing correspondence to and from the Regional Director’s O ce. Determines the need for follow-up actions or additional information and secures it. Determines which correspondence requires the personal attention of the Regional Director and which should be handled elsewhere. Assures conformance to established policy and standards, commitments made, and reviews for con icts with other statements of information previously released. As a correspondence expert within the Regional Director’s O ce, the incumbent provides guidance to authors, as well as other administrative sta, regarding o cial and uno cial correspondence policies and practices. Responds not only to questions concerning content, but also determines most expeditious method of distribution; i.e., formal hard copy, e-mail, etc.

● Maintains accountability for all ticketed correspondence, establishing process and ensuring coordination of o ce correspondence procedures and tracking systems for suspense items to monitor actions and meet o cial deadlines.

● Coordinates and assists the Regional Director in a variety of con dential matters. Conducts searches for and collects, assembles and summarizes various kinds of data and informational materials needed by the Regional Director in disposing of matters pending in the o ce. Keeps the Regional Director informed of developments considered to be of particular importance of those in which there is a special interest.

● Conducts personal investigations, as assigned by supervisor, in order to ascertain facts that can be obtained either by discussion with person concerned or from USGS les. This activity allows for considerable latitude as to the information to be requested and the possible interpretation of the information received. On the basis of the importance of these documents and their o cial standing, the incumbent determines those that are to be retained for future action, those that may be destroyed, and those assigned for o cial records.

● Ensures that all o cial social obligations are met. Arranges luncheons, issues invitation, and ensures that all details are covered and, when necessary, settles accounts with restaurants, clubs, or organizations by the use of government credit card, voucher, or procurement request.

● Provides clerical, administrative, and organization support for senior executive meetings in the Region. Assists in the development of agendas, manages logistics, and ensures timely and e cient development and distribution of meeting materials. Applying a working knowledge of subjects listed in agendas, the incumbent anticipates the need for and selects and assembles all necessary background materials and documents that may be require for such meetings.

● Receives and screens incoming calls and visits from international and domestic dignitaries, high ranking o cials, White House o cials, Department representatives, Members of Congress, the press and the general public. Determines the identity of caller and nature of business. Utilizes discretion and judgment in screening visitors and prioritizing calls. Screens inquiries and, based on an assessment of information needed, directs calls to appropriate regional sta for follow-up action. Answers questions that require a thorough working knowledge of USGS activities and its internal administrative procedures. When the situation requires the Regional Executive’s attention, the incumbent refers caller’s name and provides the Regional Executive with supporting background materials and documents required to facilitate the discussion.

U.S. GEOLOGICAL SURVEY, EASTERN REGION MINERALS GROUP Reston, VA

Secretary (GS-6/7) April 2009 to February 2012

● Provide administrative assistance for the Eastern Region Minerals Resource Science Center.

● Handle calendars, ordering o ce supplies, meeting coordination, general o ce maintenance, collect and review bank card statements and documentation, Federal Express requests and space planning.

● Process all Travel authorizations and vouchers (foreign and domestic), DI-2000, DI-1175, public vouchers and advance of funds.

● Processed all incoming and outgoing invoices, check requests and purchase order requests.

● Create and maintain all Annual work Plans and Accomplishments Reports, Project allotments and Budget estimate reports.

● Log in Volunteer hours, Contractor/Volunteer hours, maintain Document Control Log, Maintain services and supplies for Team Vehicles.

● Support approximately 40 employees and works with Chief Scientist to exercise judgment and initiative in organizing and planning to achieve Program goals.

● Update and maintain phone lists, emergency contact lists, conference room lists.

● Assist in the preparation, checking and coding on project objectives, locations and functional classi cation schedules, sta ng and equipment needs.

● Reviews reports for consistency and accuracy

● Maintain all Time keeping records for the team, by maintain leave balances and restored leave requests and danger pay memos.

● Run BASIS+, FPPS, IPDS, FBMS, Quicktime and all other reports as requested. DAKO GROUP – VOLKSWAGEN GROUP OF AMERICA

Reston, VA

Legal Assistant/Invoicing (Contractor) February 2009 to March 2009

● Provided legal administrative assistance for the O ce of the General Counsel.

● Handled calendars, ordering o ce supplies, meeting coordination, general o ce maintenance.

● Processed all incoming and outgoing invoices, check requests and purchase order requests.

● Created and maintained Legal, Contracts, and Billing ling systems. DATA SYSTEMS & SOLUTIONS Reston, VA

Administrative Assistant (Contractor) November 2008 to January 2009

● Provided administrative assistance and receptionist duties for the Asset Optimization Group.

● Handled calendars, ordering o ce supplies, meeting coordination, general o ce maintenance.

● Travel arrangements and expense reporting.

RED CAPITAL GROUP MORTGAGE Reston, VA

Executive Assistant (Contractor) July 2008 to September 2008

● Provided executive assistance support to the Commercial Underwriting Group.

● Handled calendars, scheduling, travel arrangements, expense reporting, ordering o ce supplies,

● Assisted with appraisal review by auditing appraisal packets for completeness.

● Corresponded with Freddie Mac and Fannie Mae to ensure accuracy and to comply with appropriate guidelines and procedures.

SI INTERNATIONAL Reston, VA

Administrative Assistant October 2007 to May 2008

● Provided administrative assistance and marketing assistance to the Marketing and Sales Group and Vice President of GSA/GWAC Programs.

● Directly supported all Account Executives and Account Teams with scheduling, calendar, travel arrangements, PO’s and PR’s, including new purchase orders and modi cations. Any other duties as requested. Liaison with all outside consultant and contractors for proper and legal accuracy.

● Coordinated all marketing materials and brie ngs for customer/client calls and meetings.

● Assisted in budget tracking for Account Teams, including coordinating and tracking all payments and check requests. Maintained ling systems of all expenses for Marketing and Sales.

● Worked directly with Contracts, Subcontracts, Legal and A/P for account and payment accuracy.

● Prepared weekly status reports, ad hoc reports, updated Deltek, Gov Win, BORG

(task orders) and SI website with new presentations and opportunities.

● Coordinate all Opportunity Review meetings and demo meetings with Live Meeting and video conferencing.

● Coordinated with HR, Facilities and IT for on-boarding of all new hires, space management, laptops, PDA’s, time sheets, mailings, distribution lists, and all other duties as requested.

● Provided back up assistance to the Chief Marketing O cer on an as needed basis. Sprint/Nextel Herndon, VA

Administrative Assistant (Contractor) August 2007 to October 2007

● Provided administrative support to the Senior Vice President of Technologies.

● Handled multiple calendars, schedule meetings, travel arrangements, expense reports, leave records.

● Budget tracking and reporting and ad hoc reports for various Vice President’s and their direct reports.

● Coordinated with HR, Facilities and IT for on-boarding of all new hires, space management, laptops, PDA’s, time sheets, mailings, distribution lists, and all other duties as requested.

● Provided back up assistance to the Senior Administrative Assistant on an as needed basis.

AOL, LLC . Dulles, VA

Partner Marketing, Administrative Assistant December 2006 to July 2007

● Provided administrative support to the Vice President of Partner Marketing and direct reports, for a total of approximately 40 people.

● Duties included scheduling meetings (internal and external), calendar management, travel arrangements, expense reports, processing all accounts payable requests, P-card reconciliations, o ce supplies, leave requests.

● Order and maintain marketing supplies, including but not limited to marketing packages, CD’s, t-shirts, computers, licenses, and memberships, in accordance with legal guidelines.

● Handle meetings recurring daily, weekly, bi-weekly and monthly. Prepare and disseminate all pertinent information and data for meetings.

● Handle and maintain sensitive and con dential information in regards to AOL’s legal contracts and legal liabilities.

AOL, LLC. Dulles, VA

Corporate Finance, Executive Assistant July 2002 to December 2006

● Provided executive assistance support to the Senior Vice President of Corporate Finance and direct reports, for a total of 15 executives.

● Duties included scheduling meetings (internal and external), calendar management, travel arrangements (domestic and international), expense reports, processing all accounts payable requests, P-card reconciliations (exclusively in SAP), o ce supplies, leave requests, nancial correspondence, organization charts, check requests, purchase orders, and disbursements.

● Schedule daily, weekly, bi-weekly, monthly, quarterly and year end close meetings in accordance with the accounting calendar as mandated by the Corporate Finance Department.

● Served as the Document Retention point of contact for Corporate Development and Finance.

● Liasion with Time Warner Corporate and Time Warner Cable in New York.

● Coordinated with Legal to adhere to company policy as it pertained to the SEC and other nancial and legal matters and all other compliance issues.

● Schedule conference rooms and Telesuite’s and video conferencing requests.

● Participated in the AOL Mentoring Committee.

● Online training for Costpoint, SAP and PeopleSoft. AOL, LLC. Dulles, VA

Administrative Assistant (Contractor) April 2002 to July 2002

● Provided administrative assistance and support to the AOL University Group, supporting the Executive Director and all other sta .

● Processed and scheduled training sessions, processed correspondence, coordinated meetings, travel schedules and business and training calendars.

● Stocked training rooms with accurate training supplies and worked with outside vendors to provide AOL U training to AOL sta .

ARTHUR ANDERSEN, LLP. Vienna, VA

Executive Assistant October 2001 to April 2002

● Provided executive assistance support within the Audit Division, supporting 3 Senior Partners and their direct reports and executive sta .

● Maintained multiple calendars, scheduled meetings, complex travel arrangements, expense reports, client billing, correspondence and briefs (hard copy and electronic), check requests, meeting agendas and minutes, conference rooms.

● Prepared, collaborated and disseminated presentations via Power Point and/or Excel spreadsheets.

● Researched audit client information.

● Assisted in the preparation of nancial, budget and accounting projects.

● Set up and maintained library/ ling systems.

● Worked within the guidelines set forth by the rm as to customer services, business acumen, change management, communications, leadership, teamwork/networking and technology.

CASSIDY & ASSOCIATES Washington, DC

Executive Assistant June 2001 to October 2001

● Provided executive assistance support to Lobbyists, executive sta and other members of the rm.

● Scheduled complex meetings, calendar support and travel arrangements for clients, Members of Congress, Congressional Sta and Administration O cials.

● Arranged fund raisers, appointment and collateral materials.

● Prepared expense reports and monthly client billing.

● Researched current legislation and other pertinent reporting as requested.

● Prepared correspondence, maintained proper ling and documentation retention, as per rm’s policies and procedures.

● Maintained strong contacts within the Executive and Legislative branches of Government as well as client’s.

● Always demonstrated maturity, good judgment and discretion. SAIC McLean, VA

Administrative Assistant/Facilities Coordinator October 1999 to June 2001

● Provided a wide range of administrative duties supporting the Controller of the STRES Sector, including but not limited to scheduling meetings and conferences, maintaining multiple calendars, travel arrangements, expense reporting, and processing audits.

● Worked directly with the Controller in regards to transferring costs and account/report reconciliation. Generated PO’s and good receipts. Coordinated all costs pertaining to o ce supplies, computer purchases, furniture requests, check requests and corporate credit card purchases.

● Handled all issues pertaining to the operational aspects of the Site, including but not limited to climate control, new and re-construction requests, o ce allocations, lighting, parking and Datawatch key accesses. Coordinated all after-hours requests, move requirements, all aspects of certi cation materials, building permits, blue prints, capital improvements and liaison with the Property Manager for all problem solving and building management.

● Facilitated proper badging and access controls for all new hires, temporaries and contractors and cleaning crews. Processed any security requirements on an as needed basis to ensure that all proper security measures are being addressed at all times.

HUMAN RIGHTS ALLIANCE Washington, D.C.

Public A airs Specialist January 1996 to November 1999

● Managed media inquiries.

● Coordinated media coverage for special events.

● Managed case studies and facilitated case studies in human rights abuses and allegations.

● Managed the creation, supervision, development and distribution of monthly newsletter and website.

● Assisted in the preparation of nancial, budget and accounting projects.

● Liaison with elected U.S. o cials and policy makers as well as international and national foundations and institutions.

● Edited speeches, briefs, fundraising proposals, press releases, issue briefs, summary reports and editorial articles.

● Prepared and edited remarks and talking points for Congressional conferences, brie ngs and hearings.

● Coordinated special events including international conferences and hearings.

● Coordinated executive travel and other scheduling activities. FDIC/RTC Washington, D.C.

Asset Technician (GG-08/10) April 1988 to December 1995

● Liaison between the bank regulatory agency and various contracted agencies and companies.

● Monitored activities and reported on the FDIC/RTC’s full, master and special servicers and the activities of the RTC eld o ces as they pertained to commercial mortgage backed securities and the reporting of funds from the RTC residual fund.

● Prepared quantitative and qualitative analysis of nancial reports.

● Coordinated dissemination of commercial and personal loan inquiries.

● Maintained databases for asset contractors.

● Acted as a Paralegal and Executive Assistant to the Senior Vice President providing a variety of administrative duties including scheduling, travel coordination, expense reports, time and attendance issues, con dential personnel issues, drafting correspondence and providing customer service.

● Maintained numerous contacts in the fundraising and banking communities. PROFICIENT WITH:

Microsoft Windows XP, Windows 2007, Microsoft O ce Suite – Word, Excel, Power Point, SAP, Outlook, Lotus Notes, Meeting Maker, Live Meeting, PeopleSoft, Deltek, Costpoint, Quicktime, BASIS+, FPPS, FBMS, Sharepoint, Concur, DTS, Visio, Adobe, Photoshop, PaymentNet

EDUCATION

I T T Technical Institute, Chantilly, VA Paralegal Associates Degree – June 2010 to present

Virginia Wesleyan College, Norfolk, VA August 1983 to June 1985 Northern Virginia Community College, Annandale, VA August 1985 to June 1987

Contact this candidate