Document Controller
Resume:
Objectives
To obtain a position that will enable me to use
my strong organizational skills, educational
background, and ability to work well with
people.
Ability to direct complex projects from
concept to fully operational status.
Excellent communication skills
demonstrated by ability to work with
people of diverse backgrounds.
Experienced in providing written and oral
including Power Point presentations.
Hard working detailed oriented
and able to learn and apply
quickly and effectively.
Goal-oriented individual with strong
personality.
Organized highly motivated and detail-
oriented.
Summary of Qualifications
Having Ten (13) - years of working professional experiences, I am familiar with the requirements for successes in this field of position, understood and get your hands on the right combination of administration and management skills. Proficient in using MS/Office tools (Word, Power Point, and Excel). I possess excellent English oral and written communication skills, interpersonal and personal appearance. I have the ability to work well with others and the ability to interact effectively with all levels of management and customers. I am also self-motivated to initiate and complete a wide variety of tasks with minimal supervision. My diversify experience has provide me the opportunity to work in a high- pressure team environment where it is essential to be able to work closely with my colleagues in order to meet production deadlines and the objectives.
MARIA
ELLA M.
GAMBAN
DOCUMENT CONTROLLER
CONTACT
PHONE:
Address:
Al Ghazi Building, flat 305 Bank
Street, Bur Dubai
EMAIL:
**********@*****.***
Experience:
Dec 5 – Up to Present
Daldhis General Trading
Secretary cum Logistic Assistant
DUTIES & RESPONSIBILITIES:
1. Processing of Order Form
2. PO sharing to Supplier
3. Track the Shipment.
4. Processing of Documentation
5. Application of COO in Dubai Chamber
6. Loading Updates
MS Construction -
P.O. Box:112290 Dubai,UAE
June 2018 to November 2020
PROJECTS INVOLVEMENT
MEYDAN ONE MALL PROJECT
POSITION: Document Controller
DUTIES & RESPONSIBILITIES:
● Updating the Submittals, like material submittal, Shop drawings, Site Inspection request, etc, NCR,
● Receiving, controlling, storing, and issuing all project documentation.
● Establishing and controlling the project standards library including all revisions.
● Supervise document collection and registration of all external/internal documentation.
● Process documentation in electronic format as well as hard copy
● Assure document quality to include completeness & accuracy. PMG - Project Management Group,
P.O. Box:112290 Dubai,UAE
October 2007 to July 2018
PROJECTS INVOLVEMENT
Jumeirah Business Centre Towers
Green Field Beverage
Factory
Isla Omega D51 in the
World
POSITION: Document Controller
DUTIES & RESPONSIBILITIES:
Administer the company’s documentation system
Receiving, controlling, storing and issuing all project documentation.
Registering all incoming and outgoing documents.
Establishing and controlling the project standards library including all revisions.
Supervise document collection and registration of all external/internal documentation
Process documentation in electronic format as well as hard copy
Assure document quality to include completeness & accuracy
Provide internal and external expediting and other custom deliverable status reports to Project Managers as required
Maintain an efficient project-related document control register; supervise and record document flow to and from all necessary parties, including clients, subcontractors
Issue transmittals and receipts concerning the documents in circulation.
Typing Internal Memo’s & Site Instructions
Receives, process, monitors, expedite internal and external distribution of tender documents from contractors and consultants as per circulation stamp.
Filing of all transmittal and correspondences.
Controlling records of contract documents from consultants, contractors and subcontractors.
Maintaining a Master document register of the Tender drawings, revised drawings, transmittals and all soft copies related to the Projects.
Preparing correspondences, submittals and send it to all concerned.
Assists Project Director in providing Monthly Reports for the client.
Assists Project Director in preparing Tender Documents for MEP, External Façade Works and Vertical Transport Works.
Preparing Agenda to be used for the meetings. Oversee day to day site office operations as per company and office standards.
Ensure the maintenance of computer files and equipment Universal Robina Corporation,
Manila,
Philippines
August 1999 – Dec. 2006
POSITION: Documentation / Logistic Assistant/
Responsible for stocks inventory and warehousing.
Process shipment of goods to Middle East, USA and Australia.
Coordinates with Production Planning/Demand Planners, Plant Operators, Distribution Center personnel, Sales and Marketing for smooth operations.
Liaise with shipping lines for container availability, sailing schedules
Executes accurate and timely loading and shipment of goods to customers.
Supervise loading, and responsible for the documentation (i.e. generation of Picklist, Pro-forma Invoice and Delivery Notes) of all types of shipment.
Responsible in maintaining stock levels, receives stocks from production to warehouse, inputs stocks in the system (Encore Distribution System).
Responsible in preparing Purchase orders on time and fast delivery on board
Coordinate movement of all purchased materials from suppliers to the vessels and address any supply/supplier issues. Inform concerned department on
status of ordered items.
Support the Purchasing Manager on day to day operations.
Update POs with current delivery information.
Review invoices and match with delivery notes, purchase order and resolve discrepancies if any.
Submits all invoices with supporting documents to Accounts Department after completion of supply.
Ensures submission of Monthly reports duly signed by Procurement Manager, Accounts Department and Management. Export Logistics Coordinator
Contributions:
Skills:
Education:
Personal
Details:
Posting of Purchase Order from the buyer
Finalizing Confirmed Production memo and have it faxed to all plant concern
Coordinating with Production Managers and Supervisors for production schedules.
Able to check status and availability of all the stocks for loading prior to loading date.
Informing Account/ Salesperson on whatever problems we encountered and find ways how to comply with the orders.
Coordinate with PROCUREMENT department for ordering and schedule of delivery of stickers.
Secure delivery receipt from loading point within the day of loading
Summarizing of report like Productivity Report, Ageing Reports and Export stock on hand.
Processing the Truckers Billing and ensures to meet set deadlines
Taking down the minutes of the meeting
Assists my immediate superior in his Itinerary
Coordinate with shipping line and customs brokers for required documents.
Prepares other special pre-requisite documents and ensures that they are in accordance to the buyers/Letter of Credit requirements. Prepares and review request for payment for shipping lines.
Assist in ordering and checking of required stickers
Ensures timely replenishment of expenses
Ensures that all orders to be loaded have been fully paid or covered by an LC or by an approval for DP and credit terms or if payment is delayed.
Was able to meet all vessel’s requirements on time and avoided delaying vessels
Established good rapport with the operations team and vessel’s fleet.
Monitored ageing stocks and implemented immediate disposal of bad order
Computer literate
Proficient in both English & Filipino
Aconex - Document Controller System
Microsoft Windows Office (Excel, Word, Power Point and Outlook)
1994 – 1999 JOSE RIZAL UNIVERSITY
Bachelor of Commercial Science major in
Computer Science, March 1999
1990 – 1994 Santo Tomas De Villanueva
High School Diploma, April 1999
Birth Date: March 15, 1977
Status: Married
Visa Status: Residence Visa
Contact this candidate