CURRICULUM

VITAE OF

CINDY SPENCE

APPLICANT INFORMATION

PERSONAL PROFILE:

Name: Cindy Carol Spence

Address: ** ******* ****, *********, **** Town

E-mail Address: adnjhz@r.postjobfree.com

Phone Numbers: 071-***-****

Work:

Home/Cell: 071-***-****

Identity Number/Nationality

Marital Status:

790-***-**** 087

Divorced

EDUCATIONAL PROFILE:

High School: Sir John Adamson High

Standard passed: 10 (Matric)

Date: 1996

Accounting Programs: Worked on Brilliant for Dos & Windows, Pastel & Pastel Evolution and Omni Accounts programs and Maconomy, SPL, CRM Database

College/University: Damelin

Qualification Obtained: Bookkeeping Course

Date: 2001,

Further Studies (In near future) Wanting to do Events Co Ordination/Planning, Payroll, HR and Project Management Course. Interests/Hobbies: Catering/baking, outdoors, Wild Life, sailing and swimming, biking, setting up/planning events.

Dependants: One (21 years old)

Self-Supporting

EMPLOYMENT:

Dates: August 2010 to Current

Company: JFE Group

Position: Personal Assistant to CEO of the group of Companies / Office, Property and travel Administrator Contact for reference: Johan Swart on 021-***-**** (Financial Director) Johan Engelbrecht (CEO) 083******* Personal assistant to the CEO of the Group.

Duties include the following:

- Reading, monitoring and responding to CEO’s email,

- Answering calls and liaising with clients competently,

- Preparing correspondence on CEO’s behalf,

- Delegating work in the CEO’s absence,

- Diary management,

- Planning and organising meetings,

- Organising travel and preparing complex travel itineraries,

- Taking action points and writing minutes,

- Preparing papers for meetings,

- Taking and typing of dictation,

- Planning and organising events,

- Conducting research,

- Drafting communications on CEO’s behalf,

- Preparing presentations,

- Managing and reviewing filing and office systems,

- Typing documents,

- Sourcing and ordering stationery and office equipment,

- Managing projects,

- Running personal errands for the CEO.

- Dealing with most of the CEO’s personal day to day business.

- House sitting CEO’s house when the family go away, as well look after the children when they are away.

Office and Property Administrator:

Duties include the following:

- Maintaining all property rentals. (37 houses)

- Managing of all rental accounts

- Debtors control.

- Monthly rental invoices.

- Monthly rental receipts.

- Approving lease applications and lease agreements.

- Drafting legal contracts, title deeds, property transfers etc.

- Managing maintenance team for work to be carried out on houses.

- Monthly rental reports.

- Prepare payments of all rates accounts, levies, water, and/or other accounts etc.

- Typing.

- Checking of other staff emails and distributing accordingly.

- Creating/Designing of electronic brochures, invitation, posters.

- Attending to all enquires relating to the Group.

- Booking of all flights, accommodation, and car rentals etc for the entire Group.

- And/or any other duties that may be required.

Travel Administrator:

Duties include the following:

- Arranging all travel bookings of all employee’s flights, accommodation, cars etc

- Writing out orders of all travel arrangements monthly

- Preparing payments for travel agent for creditors Events Coordinator:

- Planning and arranging all the company and corporate this included VIP clients events for the company. Salary: Negotiable

Reason for Leaving: Retrenched. (Owner Retired)

EMPLOYMENT:

Dates: 7 May 08 to End October 09

Company: Roan Systems

Position: Technical Manager

Contact for reference: Dawn Dodds (012-***-**** or 083-***-**** Description of Duties:

Sales of Maintenance contracts, printers and consumables. Involving cold calling as well as calling on existing clients. After sales service, as well as following up on client’s continuation stock. Keeping track of client’s supplies, to inform them when re ordering is advisable.

Achieving of monthly targets.

Developing a comprehensive understanding of our dealers, corporate and end users and establish specific ways that our product/ service categories can be improved to consistently provide a competitive edge. Identifying related products/services that represent attractive opportunities for the company, which will increase profitability and enlarge the company’s participation in the market either through acquisition of internal development Developing a reputation for industry expertise amongst key customers and end user groups. Bringing this knowledge to bear on the negotiations of major orders and on the training and development of sales personnel. Protecting the pricing integrity of our product range i.e. seeing to it that the pricing policies and practices in one market do not jeopardise our Companies position of profit structure in another Maintaining product leadership by staying abreast of technology and meet the market’s needs Providing the in-depth technical and / or product knowledge required to support our sales teams on major and complex applications.

Product Management

Product range, managing product range to within given ranges

Market Knowledge

Keeping abreast of technology

Product knowledge

Training of relevant sales teams

Accuracy

Pricing Management

Measuring success of specials

Accuracy of Quotations

Keeping the company’s scale of charges up to date Stock Management

Percentage of critical lines in / out stock

Stock vs Budget

Action of risk stock

Reaction to returns

Relationship with warehouse

Accuracy of orders from customers

Ordering of stock from suppliers local & international) Management of Unit

Time management

Telephone management

Crisis Management

Attitude to Businesses, Company, Business unit and fellow staff

- Communications

Management

- Line Functional

- Inter group

- Inter company

- Client

Neatness and accuracy

Dress code

Targets

Category Targets

- Stock vs Budget

- Develop and achieve maximum sales within assigned area

- Develop and maintain service partners in Africa

- Create and manage database

- Growing of Maintenance contract base

Staff

Employing of correct technical staff

Salaries

Motivation

Dress Code

Neatness

Accuracy of documents (Boot stock, call reports, quotes, ect)

Discipline of Staff within the labour law boundaries General

Administration

Sales

Accounts Receivables

Accounts Payments

Accuracy of all accounts

Timeous reporting

Assisting of branches with Technical needs

Training of employees

Monitoring of petrol log sheets

Reason for Leaving: Relocated to Cape Town

EMPLOYMENT:

Dates: 16 Feb 06 May 2008

Company: Zenith Surgical

Position: Internal Sales, Invoicing, Purchasing, Office Administrator, Client Service

Contact for reference: Geoff Tewson (011-***-**** Description of Duties:

- Processing of all incoming customer sales orders onto system

- Placing of all order by the relevant suppliers

- GR’Ving of all incoming stock onto the system

- Invoicing out of stock for dispatch to customer

- Following up on outstanding orders from suppliers

- Liaising with customers on a day to day basis

- Assisting customers with quotation

- Liaising and problem solving with customers on a day to day basis

- Assisting in sales when customers come to office

- Follow ups on quotations sent

- Invoicing out of stock for dispatch to customer Reason for Leaving: Was offered a Management position @ Roan Systems

EMPLOYMENT:

Dates: 9 May 2005 To 15 Feb 2006

Company: Enterprise IG (GLOBAL BRAND AGENCY

STRATEGY DESIGN ENGAGEMENT)

Position: Team Coordinator / Administrator, Secretary, P.A, Reception, Client Service

Contact for reference: Fiona Hitchcock (011-***-**** Description of Duties:

Team Coordinator / Administrator

- Maintain Job Schedules & Job Numbers

- Backing up of work & archiving of completed projects

- Stationery ordering for the team

- Arranging deliveries & collections to clients

- Assisting with binding of documents

- Keeping track of client service diaries for meeting acceptance & scheduling

- Organising of meetings

- Filing, Faxing & Copying

- Preparation of boardrooms

- Arrange courier

- Organise activities for the team

- Timesheets

- PowerPoint presentations

Travel

- Booking of flights with travel agent

- Arranging hotel accommodation with travel agent

- Arranging for Forex (Allowance for out of SA trips) with travel agent

- Applications for Visa with travel agent

- Processing of Purchase Orders

Financial

- Keeping ABC list up to date (Weekly)

- Invoicing/Billing to clients

- Reconcile budgets/hours on projects

- Sorting & resolving work in progress reports

- Control of purchase orders

Team Projects Trafficking

- Co-ordination of all jobs within team Oxygen

- Opening of job bag’s as well as administrate them

- Allocation of hours

- Job descriptions

- Timing-delivery of deadlines for presentations, review dates, client feedback

- Keeping tight control on job status in the studio

- Weekly Status Meeting & scheduling of work

- Prepare & distribute schedule reports for 2D, 3D, 4D, FA & Strategy

- Prepare a Weekly Creative Capacity Schedule

- Keep track of designers productivity & prepare report for BUD

- Briefing designers/ creative on work for the day. Reason for Leaving: Company Started Retrenching

PREVIOUS EMPLOYMENT:

Dates: December 1999 to March 2005

Company: Labex Pty Ltd (Suppliers of Laboratory, Medical Equipment & Chemicals) Position: Internal Sales, Office Administrator, Secretary, P.A, Reception, Client Service

Contact for reference: Mandy Proost on 083-***-**** or 728-1338 Description of Duties:

(Debtors, Creditors, Banking and Invoicing)

- Debt collecting

- Recons of debtors and creditors accounts

- Credit check and new account approvals

- Processing of Cheques and electronic payments from customers

- Processing of all Proforma inv, Tax inv and Credit Notes

- General Banking and bank related queries

- Preparing Creditors for payments

- Handling of all creditors and debtors queries

- Processing of all Creditors payments onto system

- Booking of Overseas rates for payments

- Preparing all paperwork for bank transfers

(Purchasing, Customer Purchase Orders, Receiving & Dispatch, Stores and stock control)

- Processing of all incoming customer sales orders onto system

- Placing of all order by the relevant suppliers

- Receiving of stock consignments and purchases

- GR’Ving of all incoming stock onto the system

- Invoicing out of stock for dispatch to customer

- Dispatching of goods to customer

- Following up on outstanding orders from suppliers

- Liaising with customers on a day to day basis

- Keeping control of store room

- Stock take on a quarterly basis

- Keeping track of stock levels and reordering of stock

- Keeping track of incoming and out going stock

(Typing, Customer Care, Internal Sales)

- Over flow typing of quotation, general & confidential correspondence

- Liaising and problem solving with customers on a day to day basis

- Assisting customers with quotation

- Follow ups on quotations sent

- Calling on customers as to current promotions and if there is anything they require

- Sourcing of new customers (Leads and cold calling)

(Driver Schedule & Assistant)

Setting up the delivery schedule for the drivers day

Making sure all relevant invoices and goods are together ready for dispatch

Delegating work for assistants day

Following up as to the progress of the driver and assistance daily work

(Repairs & Maintenance)

Receiving of all incoming repairs

Preparing of all relevant documentation for repairs

Dispatching of repairs to suitable technicians

Costing and quoting customers on repairs

Following up for go a head’s or order numbers

Dispatching of repaired goods to customers

(Secretary & PA)

Keeping of the bosses diary

Standing in for appointment is boss was unable to

Handle all correspondence and duties when boss is away

Assisting with bosses work load

Reason for leaving: Retrenched company downsized

EMPLOYMENT HISTORY:

PREVIOUS EMPLOYMENT:

Dates: January 1997 to October 1999

Company: Taxaid CC

Position: Receptionist / Admin / Clerical

Description of Duties:

Frontline Reception

Switchboard Operator

Making Appointments

Keeping bosses diary

Faxing, Photocopying & filing

Completing of Tax Returns

Liasing with SARS

Liasing with customers regarding tax returns

Managing of Customer data base

Creating new and maintaining existing clients on data base

Overflow typing

Reason for leaving: Company Liquidated

Contact for reference: Unknown, Unable to locate

Contact this candidate