Master Data Specialist
Resume:
ANYAYA, ELENA MARIE F.
*** * ***** **, ****** Village, Las Pinas City
*****************@*****.***
WORKING EXPERIENCE
Master Data Specialist – JTI GBS Philippines
June 2020 up to present
SME for the migration of Asia Pacific and US and CA entities from Knowledge trainingTraining to Golive and ongoing parallel run from US and CA entities
Provide training to our GBS colleagues for all master data processes
Ensure all the master data processes are documented and SOPs validated as well
Provide support in handling and resolving MD related issue
Approved/Maintained vendor, customer, employee, pricing, cost center and other PR/PO related master data records in SAP accurately and efficiently in compliance with Corporate policies & procedures within delivery timelines and requirements stipulated in Service Level Agreements (SLA)
As Control Owner ensuring compliance to Global Operating Guidelines, policies and procedures is executed for any JSOX controls in Master Data
Participate in JSOX certification control with Compliance Team
Ensure accurate data maintenance by performing monthly Quality Assurance review.
Prepare reports to analyze and support master data cleansing activities
Continuously review current processes and monitor performance based on KPI and define potential areas for improvements.
Provide support in handling and resolving MD related issue
Senior Master Data – Lufthansa Global Business Services
January 2017 - Present– October 2019
Customer- IATA Master
Generate bulletin reports in IATA portal for BKKAsia Pacific and KRK countriesEMEA scope
Perform data Analysis before maintaining in SAP P02 according to new Bulletin report
Sending reports for Defaulted Agents for BKK and KRK countries to TCS team
Closing of Defaulted agents once checked and finalized by TCS team
Update FAKIR batch input from ICAT tool according to IKS and SOP in SAP P02
Ensure that KPI target was 100% met
Support CIParticipate in automation project forof the process for continuous improvement
Vendor Master
Procurement and Finance support related to Master Data
Create and Maintain Vendor Data according to countries specification
Perform Duplicate checking such as Name, Tax and bank account Ensuring data accuracy, integrity, and completeness
Check the validity and authenticity of supporting documents base on the controlscontrol’s metrics
Maintain documentation on processes and procedures
Assist in information gathering for audit and measurement reporting purposes, etc.
Accountable to all vendor master data coordination to requesting parties and to provide
quality output on a timely manner Stakeholder Management
Coordination in vendor master data maintenance in SAP that includes answering of queries
via emails or chat and monitoring of queue
Responsible for generating master data download/reports and executing master data
clean up needed by the business
Ensure that KPI target was 100% met
Master Reference Data – Shell Business Service Center BV
June 2015- June 2016
Contracts and Procurement, Finance support related to master data activities
Create and maintain vendor master data and ensure the integrity of the data and conformance with global data standards and procedures in SAP system
Identify opportunities proactively for cost reduction by data standardization and challenging data requests which are inconsistent with content strategies or cause unnecessary costs to be incurred
Respond to inquiries related to the master data and its functionality
Inform any errors to data providers and proactively follow up to ensure resolution is achieved
Perform data analysis, mapping, cleansing, correction, and documentation as required for GSAP roll-in countries
Stakeholder Management
MDM project pool
Dun and Bradstreet data cleansing for 100K vendors
Run and Maintain in SAP MDM for newly created vendors from SAP ERP
Radical Simplification project pool
Assist Procurement Leads globally in procurement process related to Vendor Management such as Financial Analysis, Supplier Evaluation and Due Diligence Investigation
Stakeholder Management
Procurement Business Support - Infosys BPO Ltd (Procter and Gamble)
March 2013-Jan 2015
Vendor Master Data
Primary contact and SME for setup and maintenance of the SAP Vendor Master for APAC, EMEA, US, AU-NZ suppliers
Maintain and update information for the current Supplier in the system such as (TAX, Payment Term, Payment Method, and Banking Information)
Act as a primary point of contact for business questions and its functionality related to Vendor Master Data for Procurement and Finance
Adhere to our documented procedures to ensure Vendors are created/maintained in accordance with our control environment and in line with our SLA
Ensure all process documentation is kept up to date
Provide quality control on data required to create/maintain a vendor’s records
Work with members of local and Global Vendor Master Teams on key initiatives and projects
Cooperate with local, regional and global business partners
Coordinate with Procurement, Sourcing Buyer and Requisitioner to follow up on specific pending documents.
Identify and progress actions that are needed to assure delivery of key targets
PR to PO Process
Execute PR to PO for storeroom process in SAP such as PO Creation, Request for Quotation, PO Maintenance and Supervision of Validity of Outlined Agreement
Ensure that the parameters entered in SAP are correct like Purchase Organization, Purchasing Group, Legal Entity and Plant Code.
Troubleshoot of Materials for PO conversion using transactional code in SAP like assigning of source list and analyzing error to proceed for conversion
Request and follow up the quotation within the given time line and to identified the preferred supplier as well
Creation and Maintenance of Outlined Agreement for every supplier for market handled
Ensure that every Outlined Agreement for every material is renewed before the expiry date
Download materials in SAP for trigger data base process and monitor the fabricated and commercial materials that are needed for RFQ
Coordinate with Sourcing Buyer and Procurement Manager time to time if there’s any PO issue arises
Supervision of any related requests and critical request that needs to attend time to time
Finance Business Support – ACCENTURE (Feb 2011 – March 2013)
Accounts Payable
Perform the day to day processing of accounts payable transaction
Receive, verify and reconcile invoices
Ensure proper matching of invoices and follow up to resolve issues and queries from internal and external stakeholders
Ensures proper recording and timely processing of payments to suppliers, subcontractors and government agencies.
Responsible in the proper recording and timely processing of petty cash replenishments, employee’s revolving fund and employees liquidations
Checks completeness of details and documents attached to include original copy of invoice/billings, Purchase Order, Contract and/or Receiving Report if applicable
Ensures invoice payment approval request are properly authorized in accordance with the Financial Approval Matrix prior processing of payment
Prepares journal entries through the SAP system with the proper cost allocation
Checks and reconciles Supplier’s Statement of Accounts
Communicate with Purchasing Department regarding problematic/parked invoices
Performs and provides support to General Accounting during month end
Other task that may assigned from time to time
Admin Executive – Maxicare Healthcare (Dec '09- February '11)
Manages internal and external customer appointments of the VP Sales and Marketing
Managing the day-to-day operations of the office
Collates reports from AVP’s and Managers to be submitted to VP
Facilitate events in the department and coordinate with the concerned parties
Screen all incoming & outgoing calls of the office of the VP
Receives and logs the incoming and releases outgoing correspondences
Files and maintain SMT, OPSCOM and reports for safekeeping
Requests and follows-up fund release, cash advances, liquidation, reimbursements for internal meetings and assist in the release of payments to suppliers
Scheduling new hires training in the department to be coordinated in HR – Training department
Complies with all instruction referring to airline bookings, passport applications for the office of the VP
Other task that may be assigned time to time
Sales Counselor – Bank of the Philippine Island Nov’08 – July 2009
To ensure that the client is well educated on the product and services offered of the bank
To do cross selling of the other products of the bank offered
To give excellent customer service and satisfaction to the client
Administrative Assistant – Dona Rita Realty Corporation (July’07- Aug ’08)
Updating customers account liaises accounting department and client
Accountable of receiving payment of monthly amortization, penalties, surcharges of the client/homeowners
Responsible of reviewing agents scheduled commission on a timely manner
Preparation of bills for Electricity, Water and Association Dues to all the home owners during month end
Administrative Assistant – Sta. Ana Development Cooperative (April’05- March’07)
Providing outstanding services to all the members of the cooperative
Responsible for cash management on a day to day basis including posting of payments
Providing other ad hoc services to the cooperative
EDUCATIONAL BACKGROUND
Bachelor of Science Major in Management
Centro Escolar University
Graduated 2004
Saint Anne’s Catholic High School
Poblacion Hagonoy, Bulacan
Graduated 2000
Character Reference
Available upon request
Contact this candidate