Business Assistant Executive
Resume:
MARIA AVELAINE
AVELLANA
O B J E C T IV E
To be employed in a position wherein knowledge and experience complement my credentials, where I could contribute and improve the institution I will be joining. Having a work place with stable organizational structure. WORKING E X P E R IE N C E
OCT 2020 – PRESENT
ARCONIC, INC.
WHITE PLAINS, QUEZON CITY
EXECUTIVE ASSISTANT
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare reports
• Oversee the performance of other staff
• Act as an office manager by keeping up with office supply inventory
• Create information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
FEB 2020 – SEPTEMBER 2020
DEAN & DELUCA PHILIPPINES INC.
BONIFACIO GLOBAL CITY TAGUIG
EXECUTIVE ASSISTANT
• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner
• Manage presidents’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly monthly or quarterly reposts
• Format information for internal and external communication- memos, emails, presentations, reports
• Screen direct phone calls and distribute correspondence
• Handle confidential documents ensuring they remail secure Conduct research and prepare presentations or reports as assigned
JUNE 2019 – NOV 30, 2019
QIAGEN BUSINESS SERVICE MANILA
Cyber Sigma West Mackinley Taguig
Business Assistant to the Senior Director,
Global Supply Chain Processes and Trade Management
• General secretarial affairs and administrative work
• Coordinate executive communications, including taking calls, responding to e-mails, etc.
• Scheduling of internal and external meetings including agenda, minutes, if necessary; assurance of terms
• and deadlines of meetings
• Liaising with different stakeholders
• Travel Arrangement including airfare, hotel, car services, etc.
• Create reports and presentations, if needed
• Organized in maintaining documents, paper or electronic-wise
• Dealing with different partners
• Assist Director with any support required
MAY 2016 – APRIL 2019
ETON PROPERTIES PHILIPPINES, INC.
8F ALLIED BANK BLDG. AYALA AVENUE MAKATI
EXECUTIVE ASSISTANT EXECUTIVE OFFICE
• Plans and schedules meetings and appointments, coordinates conferences and manages corporate events
• Ensures that materials for meetings are received on a timely basis Ensures invitee list includes all relevant participants and arrange meeting space, audio-visual equipment and other tools required
• Prepares, edits, and distributes correspondence, reports, presentations and any other forms of communication from the Deputy
• Coordinates with other LTGC officers/heads on corporate reports and other requirements
• Attends Senior Management meetings to take minutes
• Fields incoming correspondence (phone calls, faxes, email), serves as all-around gatekeeper to the Deputy OIC’s office
• Manages travel arrangements and expenses by making travel
• arrangements e.g., airfare, hotel and coordinates logistics/itinerary
• Organizes and maintains files and records
• Maintains contacts in database
• Provides full administrative support to the Deputy COO
• Performs any other relevant functions or responsibilities that may be delegated from time to time and participates in ad hoc projects AUGUST 2015 – MAY 2016
PEG SOUTH EAST ASIA, INC.
MAKATI CITY
PERSONAL ASSISTANT TO THE PRESIDENT
• Directly working with the president in running different company.
• Executive and administrative work.
• Coordination with different Department and Clients
• Product presentation
• Corporate accreditation to different agencies
• Travel arrangements local and international
• Hotel Resevations
Layout for company profile
Arranging calendar of meetings
MARCH 6, 2013 – JULY, 25, 2015
TECHNOLUX EQUIPMENT AND SUPPLY CORPORATION –
PHILIPPINES
MAKATI CITY
ASSISTANT SECRETARY TO THE VICE PRESIDENT - SALES
• Answers, screens and entertains calls; ensures that all calls are properly attended and clearly relayed to the concerned officer or staff.
• Contacts clients or colleagues on different transactions of the company.
• Coordinates with clients or colleagues regarding follow-ups,
• confirmations and requests.
• Screens and entertains visitors; ascertains nature or purpose of visit.
• Receives, releases, files, sorts, indexes and records documents.
• Prepares document quotations, reports and writes correspondences.
• Sends fax communications and ensures clear copies are sent.
• Reminds/updates schedule of meetings, seminars and client calls.
• Performs typing jobs and proofreads the same.
• Makes reservations/coordinates venues for different occasions as well as seminars.
• Records minutes of meetings.
• Performs other duties that may be assigned from time to time
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Locate and attach appropriate files to incoming
correspondence requiring replies.
• Manage projects, and contribute to the team.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Prepare individual and group sales report.
• Provide services to customers, such as order placement and account information.
• Review work done for correct spelling and grammar, ensure that company format policies are followed.
• Supervise other clerical staff, and provide training and to new staff.
• Prepare delivery documents and purchase requisition using SAP program.
• E-mail communication to clients
SEPTEMBER 15, 2004 – FEB. 6, 2013
VRBENITO ARCHITECTURAL SERVICES
QUEZON CITY, PHILIPPINES
EXECUTIVE PERSONAL ASSISTANT
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming
correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients and suppliers.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Take dictation in shorthand or by machine.
• Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Learn to operate new office technologies as they are developed and implemented.
• Manage projects, and contribute to the team.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Prepare andrelease checks.
• Provide services to customers, such as order placement and account information.
• Review work done for correct spelling and grammar, ensure that company format policies are followed.
• Supervise other clerical staff, and provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. JANUARY 2003 – SEPTEMBER 2004
JADE DRAGON, INC.
ARANETA AVENUE, QUEZON CITY
PHILIPPINES
SECRETARY
o In Charge in preparation of jobsite monthly expenses per project. o Purchasing of Jobsite materials as per jobsite request. o Preparation of weekly payables.
o Prepare up to date purchases report.
o Handle Phone calls.
o Jobsite monitoring daily reports and schedules.
o Checking daily incoming and outgoing commodities. o Reporting directly to superiors for jobsite updates.
• Deals with sub contractors and jobsite engineers for daily accomplishments.
o Responsible in filing documents and receivables. o Handles Monthly reports/ miscellaneous expenses for Main Office. o Prepares Weekly Vale and Payroll
o Handles Releasing of payroll, and Weekly Vale
o Handles Suppliers Collection.
o Prepares Payables and expenses.
NOVEMBER 2002– JANUARY 2003
DELIFRANCE BISTRO
ROCKWELL POWER PLANT, MAKATI, PHILIPPINES
FINE DINING GUEST ATTENDANT
o Render service to the customer by following Company’s SOP. o Promote suggestive Selling and fine dining experience. o Usher assistance to Guest.
o Responsible in maintaining cleanliness and SOP at Dining Area. o Responsible in taking orders and serving.
o Encourages sales increase through good communication skills, great dining presentation and marketing assistance. AUGUST 2002– OCTOBER 2002
TCCS
KAMUNING, QUEZON CITY, PHILIPPINES
ENCODER
o Responsible in Data Encoding of Real Estates Payments using software
o Manual coding of real estate bin cards for computerization. o Analyzing real estate Bin Cards.
AUGUST 2000– JUNE 2002
BRAND NAME, INC.
MAKATI CITY
INVENTORY CLERK / OFFICE STAFF
o Responsible in monthly inventory of garments.
o Roving personnel for outlet sales and inventories. o Handles customer and transactions using POS.
o Knowledgeable in doing all sales reports in all outlets. o Handles Phone calls and customer complaints.
o Handles garments coding for standard system.
o Prepares Monthly Inventory Report using MS Office. o Responsible in making signages for marketing posters. o Handles Maintenance and trouble shooting for POS. o Handles issuance of Official Receipts and filing of outlet sales. MAR 1998– JUNE 2000
SUNRISE PRINTING, INC.
936 DOLORES ST., MANILA PHILIPPINES
OFFICE STAFF
o Responsible in Presentation of proofread materials for clients. o Handle Phone Calls
o Deal with prospective clients.
o Follow-up Production status.
o Responsible for deliveries and issuance of DR’s and Invoices o Handling Weekly petty cash.
o Responsible in Liquidation of expenses.
o Handling Clients Quotations.
o Presenting and filing of Office Documents.
April – 1996 to 1998
• Fast food
Jollibee
Brownies Chicken & Burger’s
• CASHIER
Responsible in handling the cash register (POS).
Suggested products that will increased sales
• Encourages customers through good communication
skills and
• Standard Operating System of the
company.
P E R S O N AL D AT A
Born February 24, 1980
40 years of age
Female
Can speak both Tagalog and English
BS Computer Science Graduate
Christian
Residing in Manila, Philippines
Contact Nos. +639*********; +63 2 83535404
SSS NO.33-4098343-1
TIN: 208-975-661
PHILHEALTH: 02-050405142-1
HDMF 121*-****-****
R E F E R E N C E S
KRISTAL LUX BAYBAYAN
LUEN THAI INTERNATIONAL GROUP PHILS., INC.
Auditor
JOSEFINO C. LUCAS
Former COO Eton Properties Philippines, Inc
(my Direct Superior)
GIGI SAMALA
Former Eton Properties 1st VP
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