FRONT OFFICE AND ADMIN EXECUTIVE

Office Stationary, Housekeeping, Office maintenance,

procurement etc

Coordinating with all Vendors related to Purchases, invoices, quotation, SLA, Services, Warranty documents follow up for the payments as per terms condition.

Making all Hospitality arrangements for Visitors & Employees as per requirement.

To implement initiatives for cost cutting & the control as on a continuous basis, looking at ways to reduce costs wherever possible from vendor.

Handling daily expenses and patty cash.

Arranging courier’s outwards Inwards Speed post related documents.

Booking for meetings, Travel, Hotel, Guest House / Stay arrangement on requirement basis for clients, Audit etc. Coordinating with vendors for lunch arrangements.

Updating of all records as per process and facing all Internal & external Quality Managements.

Allocation of work desks, Cubical keys of the employees coordinating with office boys, security and Housekeeping. Weekly coordinating with plumber, Carpenter, Gardner, Electrician, LAN Cable, AC’s Etc.

Monitor the activities of the housekeeping personnel; guide the contract Maintenance of the office stationary, Visitor Hospitality

(Internal/External) Lunch arrangement, Meetings Etc. Following up with Accounts team related payments

(PO’s/AMC/Monthly/daily Expenses) of vendors and updating the same to the Vendors.

Following up with housekeeping and ensure of regular cleanup of the facility to maintain hygiene environment.

Coordinating with Assets team if any related requirement.

(CPU’S/MOUSE/CABLE CONNECTOR/Laptop/Monitors/Headsets Etc).

Coordinate and check with vendor related repair services for etc Laptop panel/Screen Damage/Battery issue/Graphic

issue/Replacement with old)

Taking care of office office assets, hotspot, dongle, printer, scanner, Cartridge, spike etc.

Managing repair, maintenances & replacement of office equipment’s appliances, furniture, furnishing, air conditioning, Generator, Ac’s, UPS, Batteries, Server related issue, Biometric, CCTV, Smoke detector, Fire Extinguisher Etc.

Handling and Maintaining of all audit related documents. Looking after employee’s requirement, quarries related hotspot/Network Issues.

Coordinating with office Building premises and guest house related query and office works.

Roles and Responsibilities:

Administration/Operation activities:

JNET Technologies Pvt Ltd. Jan 2018 - present

Salesforce.com (I) Pvt Ltd. June 2016 - Nov 2017 RCM Infrastructure Jan 2015 - May 2016

WORK EXPERIENCE

LALITA

SHAW

O F F I C E

A D M I N I S T R A T O R

F R O N T O F F I C E

E X E C U T I V E

PERSONAL PROFILE

Result oriented and focused individual seeking

a opportunities to utilise my skills, knowledge

and work experience for mutual growth.

AREAS OF EXPERTISE

Facility Operation and Management

Front Office Management

Office Planning

Vendor Management

Purchase Orders

Invoicing and payment follow-ups

Inventory Management

CONTACT INFO

Banjara Hills, Hyderabad

Email: adngxs@r.postjobfree.com

Mobile: 837-***-****

LinkedIn: @lalita-shaw-aab96b139

EDUCATION

Graduation from Asansol University (W.B).

Handling day-to-day activities of front desk reception. Answering telephone calls in a timely and efficient manner, forwarding msgs. as necessary department, dealing with general enquiries, and/or referring clients to the appropriate people. Directing visitors to the appropriate person and office. HR Responsibilities by lining up Candidates.

Assist with day to day operation activists and duties. Provide Critical and administrative support to resource team. Coordinating with HR for related meeting and training. Receiving and sorting daily all screening mails of the vendors and team. Providing basic and accurate information in-person and via phones/mails. Addressing our office address to Vendors /Candidates. Providing basic and accurate information in-person and via phone/e-mails. Answer questions and address complaints of Employees. Housekeeping, security, office boy coordination related internal work. Maintenance of Photo copies, Xerox, printer’s services and cartridges filling. Following up with vendors related photo id cards, Access cards, visitors card, Company letterhead, Certificates etc. Taking care of all Vendor AMC’s Management for Example (Payments/Contract/renewals /Invoice/PO’S/Service’s). Maintain Of All Documentations related lease line (Tata, Airtel, JIO) Maintains of Audit related all files (PO’s/AMC/Vendor License/Active–Inactive list, Security Information sheet along with NDA, documentations and all.

English

Hindi

Bengali

Front office Activities

Documentation:

Languages Spoken:

References:

Will be furnished upon request.

Contact this candidate