Procurement Occupational Health

GIRIRAJ.S

MANAGER – FACILITIES & ADMINISTRATION / LOGISTICS

adngio@r.postjobfree.com +91-994**-***** Pozhichalur, Chennai – 600 074 SUMMARY

10+ years of experience in Facilities & Administration Department in IT & ITES Industry. Got Triumph Award from Technicolor for COVID19 BCP Execution. Led a team of 2 Direct Reportees & 37+ Support Staffs to Manage UST Global facility operations. Currently managing a Facility & Logistics for Chennai & Gurgaon office for Technicolor Connected Home.

Area of Expertise:

Facility Management General Administration Sourcing & Procurement Vendor Management New Office Set Up Physical Security Budgeting & Cost Control ISO & ISMS Audits Asset Management Liaison Coordination Transport Management Business Continuity Plan CAREER RECITAL

Technicolor – Key Highlights

• SPOC of Facility Management Operations for 50,000 Sq.ft. Facility of Technicolor, Chennai with 400 employees.

• Supervise the Housekeeping activities in entire premises

• Supervise the Physical Security & Electronic Security.

• Tracking and uploading the monthly expenses as per CAPEX & OPEX Budget.

• Coordinated with Building Management for day to day issues (Parking, TNEB, DG, Lift, COVID19 Precaution etc.)

• Transport - Preparing Monthly route chart and GPS has been installed in all Cabs

• Cafeteria Managment - Identify the reliable food vendor who is strong in statutory standards like FSSAI/Corporation/Food Test report/PF & ESI for staffs. Visiting their kitchen and other companies stalls before we appoint them as a food partner

• Asset Management – Project and Admin assets has been labelled with Asset Tag

• Event Management – Coordinating with management team to identify Venue, Food Menu, Finalizing the Gifts, Bus Arrangements etc.

• Audits - Handling Internal & External Audits ISO/ISO 27001

• Facility Handbook for Employees has been created & implemented by me.

• Account Wise Meeting – Conducting Account wise meeting with employees to address their concerns.

• Streamlining the Wastage removal process to reduce & avoid the storage of Flammable Items

• Fire Safety - Conducting the Fire Drill 6 months once & Fire Extinguisher audit on monthly basis. Online Training will be provided for ERT Members.

• Procurement – Sourcing vendors based on Specification & Budget.

• EHS Audit – Capturing all the data’s in Enablon tool on Quarterly Basis.

• COVID19 BCP Execution – Ensure 100% productivity of employees and taken precaution measures like Creating Awareness among employees, Thermal Screening, Self declaration, Social Distancing in Workstation & Cafeteria, Fumigation on 15 days once, Cab with partition and restricted with 2 employees in each cab, UV lights fixed in AHU’s and other areas, Dedicated asset cab for employees, UV Cabin to sanitize the ID cards, Maintaining adequate stock for Mask, Sanitizer & PPE Kits etc.

Technicolor – Logistics Key Highlights

• Taking care of logistics for Gurgaon & Chennai.

• Handled and completed the SVB (Special Value Branch) Case.

• Renewing the PD Bond on time for hassle free Customs Clearance.

• Handled & Cleared 224 shipments (Overall 325+) within 5 months from May 2020 to Sep 2020

• Co-ordinate with overseas agents for shipping documents from Taiwan/Vietnam & China.

• Communicate with the customer about arrival of goods

• Scrutinize the import documents for manifest

• Responding to customer inquiries and referring clients to the proper channels

• Reviewing purchase orders and shipping documents to ensure accuracy

• Making special shipping arrangements as necessary

• Managing distribution and shipment budgets

• Ensuring that the quality of all services provided meets the required standards

• Prepares loads for shipment

• Makes sure warehouse capacity is kept at optimal levels

• Manages activities throughout the order fulfilment and transportation cycle to make sure

• Established deadlines are met

• Meeting the Customs Officer to represent the company on Monthly Basis UST Global – Key Highlights

• Project Management - Having experience in new office set up (30200 sq.ft - 8th Floor & 12000 sq.ft.

- Guindy office) & handing over procedures (Guindy office).

• 3 ODC (off shore development center) has been created within a week for new & existing projects.

• Got Award for BCP Execution during 2015 Flood & Vardha Cyclone

• Tool Automation - Coordinated with internal IT team to automate the process for Seat Allocation Tool /Asset Management Tool/Visitors Management Tool & Gate Pass Request

• Migrated to LED Lights from CFL in 7th floor gradually due to budget constraint.

• Bar code sticker has been fixed in movable & non-movable assets for tracking purpose.

• Successfully handled ISO & other audits without any major NC’s

• Scrutinizing the vendor bills and charged back 1 lac to vendor due to wrong billing Tata Elxsi – Key Highlights

• Project Management: - Coordinated and completed the new project including the infrastructure set up for 22000 sq.ft. Facility within 30 days.

• Handled ISO 9001:2008 & ISMS 27001:2008 audit individually Dell Perot Systems – Key Highlights

• Handled Facility Management operations for 2.75 Lac sq.ft Facility

• Handled 150 + Cabs for across the shifts

• Successfully implemented GPS in all Cabs

• TNEB – Got additional power of 250 KVA with existing 850 KVA

• TNEB – Reduced Penalty charges from 15 lac to 5.91 lac for the period of Dec’08 to Jun’09

• Implemented LED Lights across the facility

Overall Responsibilities

Workplace Management – Oversee Admin activities like Housekeeping, Physical Security, Office Cleaning, Cafeteria Management, Pest Control, Indoor Plants, Drinking water Technical – Electrical, HVAC, Building Management System AMC – Ensure AMC for Critical Units (UPS, AC, CCTV, FAS etc,) & Rate Contract Agreement for Vendors

(office supplies & Manpower)

Asset Management – Labeling the Assets before it deploys on floor which is related to Admin/project & conducting audit 6 months once

Procurement – Sourcing vendors, Cost Comparison with multiple vendor, Negotiation, Statutory Compliance & Service Evaluation.

Vendor Management – Monitor the Service Level on Quarterly Basis. Transport Management – Optimize the Cab Routes to save cost, Creating Awareness among Women employees etc,

Employee Health & Safety – Fire Drill, Awareness Session for Employees like Ergonomic, Fire Safety for ERT Members.

E-Waste Management – Identified the Recycled partner and dispose the flammable items on fortnight once and clearing the E-waste material on 6 months once. Audits – Handled ISO 9001 : 2015, ISO 27001:2013, ISAE 3402 Audit MIS Report – Weekly Report, Seat Reports, Opex Report, Budget Report on Quarterly Basis. Logistics – Handled STPI -UST Global / Tata Elxsi, Clearing imports for Duty payment shipment for TCH R&D unit

Corporate Social Responsibility – Arranging Blood Donation Camp, Eye Testing, Doctors Speech etc. CERTIFICATIONS

Certified Lead Auditor in Occupational Health & Safety (OHSAS 18001 : 2007 ), issued by Intertek (2014)

Completed online Training in Export & Import Clearance Procedure from MSME. ACADEMIC CREDENTIALS

B.B.A. from University of Madras, India in 2003-2006. REWARDS & RECOGNITIONS

Got Q1 & Q2 Triumph Award for COVID19 BCP Execution & Coordination in Technicolor

Got 4 times “Best Performer” award in UST Global.

Got an Cash Award for “2015 Flood” BCP Coordination in UST Global

Got an “Extra Mile Award” in Tata Elxsi Ltd for completing the project on time. PERSONAL DETAILS

Date of Birth : 26-Dec-1985 Linguistic Abilities : English & Tamil Marital Status :Married DECLARATION

I hereby declare that the above furnished details are true to the best of my knowledge and conscience. Place : Chennai

Date : (Giriraj.S

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