Pradeep

D'Silva

Document Controller

adngb1@r.postjobfree.com

055*******

Al Nahda 1, 112284, Dubai, United Arab Emirates

Birth Date: 22 August 1980

Nationality: India

Driving License: United Arab Emirates

PROFILE

• With More than 13 years of varied work experience.

• Effective team player with exceptional communication skills.

• Detail-oriented and meticulous work ethic.

• Proven skill for creating and implementing controlled document processes.

• Outstanding time management.

• Skilled user of Adobe and Microsoft Suite.

• Work well under pressure and have impressive stress management.

• Extremely organized and efficient.

• Proclivity for catching errors and enacting appropriate changes. EDUCATION

1996 April - 1998 April Commerce

St. Aloysius College, India, Karnataka, Mangalore

EMPLOYMENT HISTORY

2016 February - Present Document Controller

AE7 Architectural & Engineering Consultant, Dubai

Projects Warsan Village Phase 1 (Townhouses)

Souk Warsan, Phase 2 (Retail & Apartments)

Souk Warsan – Chiller Plant

Construction of New TSE Line

Client Nakheel (International City)

• Develop and maintain document control processes for the efficient management and recording of all documentations.

• Ensure that all the relevant Project documentation is registered/maintained in the project server.

• Develop Photocopies / Binding and transmitting of documents as part of client’s submission.

• Liaise with Project Management & team, Client, and Sub-contractors effectively and resolve problems and issues relating to documentation.

• To maintain a safe and secured working environment within Document Control.

• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.

• Maintaining a register of all incoming and outgoing mail.

• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, NCR, RFI, CVI, RFM, Letters, staff daily report, Submittals (SD, MAR, MS, PQ, TS), and other forms of pertinent documents from the client and subcontractors (including AE7 internal documents).

• Archiving /Scanning/Printing - Renaming, recording, and filing incoming hard or electronic copies of drawings (Internal and External).

• Maintaining document logs for correspondence, material approval submittals, shop drawings, RFI (incoming & outgoing).

• Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.

• To provide administrative support to the Engineering team.

• Verifying document structure and the accuracy of the data, so as to ensure clear and correct communications with the Client, the other stakeholders, and the Contractor.

• Responsible to manage the storage, distribution, and filing of all project documents in both paper and electronic format.

2011 - 2016 Document Controller/Store Keeper

MIRK Hospitailty & Procurement, Dubai

Projects Sofitel Palm Jumeirah

Staff Accommodation Jumeirah Village

• Providing Document Control services and administrative support to the Resident Engineer and Department.

• Manage incoming mails and faxes, which must be distributed accordingly.

• Ensures proper document classification, sorting, filing, and proper archiving.

• Receives and registers all incoming and outgoing documents for construction engineering projects.

• Performing document quality check in accordance with company engineering document control procedures.

• Composed, sent, received, and distributed correspondence through letters and emails to authorities, client and contractor.

• Filing project-related confidential agreements, contracts, and proposals.

• Distribution of documents and correspondences to the concerned parties, primarily upper management and Clients.

• Controls, issuance of document numbering, including maintenance of proper document register

• Preparing and submitting daily, weekly and monthly timesheets to Management and Clients.

• Preparing documents for Project closeout and handover to clients in a respective manner.

• Performs file backup to ensure proper storage and archiving of electronic registers.

• Performs duties including office administration and executive-level secretarial support.

• Maintaining updated records of all approved Dubai Authority documents, NOCs, drawings.

• Maintaining Site inspection log (incoming & outgoing) and distribution of Inspections accordingly.

• Inventoried office supplies and managed to order new supplies whenever required.

• Archiving /Scanning/Printing - Renaming, recording, and filing incoming hard or electronic copies of drawings (Internal and External)

• Supervising warehouse staff and daily activities.

• Managing evaluating and reporting on warehouse productivity.

• Tracking and coordinating the receipt, storage, and timely delivery of goods and materials.

• Ordering supplies and maintaining inventory levels.

• Maintaining records reporting relevant information and preparing necessary documentation.

• Performing a daily inspection of the warehouse grounds.

• Communicating and coordinating with other departments and customers.

• Ensuring basic maintenance standards and compliance with health and safety regulations and making sure that clean tidy workspace is kept at all times.

• Unloading the inbound shipments safely and shifting materials to the storage location, checking for damaged items verifying the quality, quantity, and weight of the materials.

• Responsible for driving standard work and ensuring quality processes are implemented to make sure the right product to the customer aligned with their expectations.

• Verifying internal delivery processes are adhered to support dispatch time windows.

• Control of forklift track management to ensure full operational capacity and achieve daily targets.

• Recording and communicating all shortage issues to the relevant materials analyst.

• Maintaining warehouse machinery and equipment are serviced when needed.

• Training, supervising, evaluating the performance, and disturbing workload to the warehouse employees.

2008 March - 2011 November Store Keeper

Emirates Trading Agency, Dubai

Projects Empower District Cooling Plant

Irish Bay Tower

Dubai International Airport - Terminal 3

• Receiving, sorting, issuing of stocks, and entering into the system.

• Ensuring goods are delivered to the right place, at the right price, in the right quantity and quality.

• Generating periodic reports on purchases and kept management abreast on the status of stock.

• Ensuring all items are well organized and properly stacked.

• Ensuring all the store's related paperwork is being completed in an accurate and timely manner.

• Maintaining standard health and safety measures in the Stores.

• Codification of stocks for easy identification.

• Receiving and issuing of goods, processing documents, sorting for distribution.

• Oversees inventory arrangement and maintained efficient space occupancy in Stores.

• Performing Annual Physical Inventory

• Ensured forklifts and other machinery in the Stores are in order.

• Preparing quarterly and yearly reports on stocks.

• Check incoming materials for quality, and quantity against invoices, purchase orders and packing slips, or other documents.

• Filing of all Outgoing & Incoming Documents.

• Answering telephones and intercoms, taking messages, responding to inquiries. English Hindi Kannada

Konkani

LANGUAGES

HOBBIES

Listening to the Music.

Playing Cricket & Volleyball.

Exploring new tourism places.

Active Listening. Computer skills Time management skills Teamwork Attention to detail Management skills

Problem-solving

SKILLS

REFERENCES

Flavy D'Mello, AE7

adngb1@r.postjobfree.com

COURSES

Aconex

Oracle online

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