Board Member Executive Assistant
Resume:
Barbi Beard-Wolfe
Administrative Professional
817-***-**** • Brock, TX
********@***.***
Summary
Qualifications Summary
High-achieving administrative professional and trusted advisor with demonstrated experience supporting fast-paced, service-oriented legal operations. A results-driven professional with demonstrated experience delivering valuable insights, providing concierge-level administrative support, and advising on process improvements.
Skilled at balancing a heavy workload and prioritizing tasks in support of short- and long-term organizational objectives. Keen ability to exercise good judgment, troubleshoot common issues independently, and meet demanding deadlines with consistency and accuracy.
A tactful communicator with a superb attention to detail and interpersonal strengths leveraged to drive team collaboration, liaise with key stakeholders, and serve as a resource to the attorney team. Superior ability to learn and adapt quickly, work meticulously, and serve internal and external customers with poise and professionalism. Technical Proficiencies
Microsoft Office (Word, Excel, Outlook, PowerPoint, Publisher, SharePoint, Access, Teams), Windows, Internet Explorer, MyCase, Westlaw, Syspro, Paylocity, ERP Systems
Core Competencies
• Project Management
• Strategic Planning
• Risk Assessment
• Research & Analysis
• Problem Resolution
• Contract Management
• Document Preparation
• Human Resources
• Negotiations
• Business Technology
• Meeting/Event Planning
• Continuous Improvement
• Administrative Support
• Expense Reporting
• Calendar Management
• Travel Arrangements
Career Experience
BOB LEONARD LAW GROUP Legal Assistant, 10/2020 – Present (remote) AMERI-FAB, LLC Business Administrator, 2/2018 – 9/2020 (furloughed) WEATHERFORD AEROSPACE Administrative Assistant, 6/2017 – 2/2018 COOK CHILDREN’S HOSPITAL Program Coordinator, 5/2013 – 5/2017 SOUTHWEST SPECIALITY WELDING Part-Time Office Operations, 10/2011 – 5/2013 iNSUREZONE, INC./AGENTSECURE, INC. Executive Assistant to CEO, 10/2003 – 2/2007; 5/2012 – 1/2013 RENEGADE SWISH, LLC (Q INVESTMENTS) Executive Assistant to Partners, 2/2007 – 10/2011 In consecutive roles, provided high-level administrative support to senior leaders, executives, and cross-functional teams of companies across various industries. Served as an indispensable gatekeeper and resource with responsibilities for heavy calendar management, complex travel arrangements, document preparation, executive correspondence, meeting and event planning, expense reporting, and reception. Executed numerous special projects within the legal, human resources, marketing, and information technology realms to facilitate seamless office operations. Ensured sensitivity and confidentiality in all work processes and exceptional service delivery in all interactions. Advanced through a number of roles with increasing responsibility and new challenges.
• Fostered an open-door culture and provided consulting to all employees on policy interpretation, organizational communications, and maintaining a professional demeanor in the workplace.
• Facilitated international and domestic travel arrangements, encompassing travel itineraries with flight arrangements, car rentals, hotel reservations, dining reservations, and additional miscellaneous services.
• Orchestrated support to team of attorneys by preparing hearing evidence, interviewing clients, preparing documents, creating questionnaires, reviewing contracts, and filing documents with courthouses across different counties. Page 2 2
• Conducted training for new employees and co-workers on various systems and standard operating procedures, ensuring quick assimilations into the company.
• Partnered with legal counsel on lawsuits, corporate structures, FDIC banking matters, shareholder mailings, corporate documents, and correcting filing issues for local and international companies.
• Developed keen knowledge of working with sensitive information related to foreign relations and international governments.
• Streamlined tracking processes for 170+ company and individual licenses, ensuring compliance with renewal timelines.
• Prepared annual reports for all 50 states including comprehensive tax reports with impeccable timing and accuracy.
• Served as first point of contact for level one and two IT issues for stand-alone systems, networks, and servers.
• Maintained oversight of company computer LAN network consisting of 74 computers, including installations and maintenance of computers and phone systems.
• Cultivated relationships with newspapers to facilitate local and nationwide ads involved with legal matters.
• Employed superior negotiation skills to play a major role in travel agency selection and company healthcare renewals. Key Accomplishments:
• Spearheaded training and professional development of employees, leading to a reduction in turnover rate by at least 20% at Ameri-Fab, LLC.
• Decreased unemployment tax rate from nearly 6% to just above 1% in a one-year timeframe.
• Identified critical networking issues and saved America-Fab, LLC from a total loss by switching to a new IT provider just ten days before a complete server crash.
• Championed AS9100 compliance by leading team in strategic planning, developing solutions, and correcting documents out of compliance at Weatherford Aerospace.
• Pioneered implementation of extensive company file system and Secretary of State accounting system where none previously existed at Southwest Specialty Welding.
• Expanded Parent Participation Program to nearly 100 vetted volunteers and family advisor councils, placing them throughout all of Cook Children’s Hospital, including involvement with marketing campaigns and hospital committees.
• Developed a robust working database for parent volunteer information, created new marketing materials, and trained 60+ volunteers for the Parent Participation Program.
• Project-managed the planning and execution of VOIP system installation, requiring superior contract negotiations and diligent implementation.
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Additional Experience
THE EASTMAN COMPANY Office Administrator
MONCRIEF OIL INTERNATIONAL Executive Assistant to Chairman of the Board INSPIRE INSURANCE SOLUTIONS, INC. Executive Assistant to CEO Education & Credentials
Certificate, Paralegal Studies
WEATHERFORD COLLEGE
License, Notary Public
STATE OF TEXAS
Community Leadership
Community-wide Children’s Health Assessment & Planning Survey, Big Tent Committee; Parker County Healthy Children’s Coalition Down Syndrome Partnership of North Texas, Board Member Arc of Texas, Board Member
Cook Children’s Hospital, Volunteer
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