Document Controller Insurance Coordinator

GRACIA BALINA AGUDA

Address: Al Sufouh *, Al Nakheel Villa

Mobile Number: 056- 830 4147

E–mail Address: **********@*****.***

OBJECTIVE

To be able to find a position requiring my experience, where I can offer my service that would contribute for company’s improvement. To find an opportunity for professional and personal growth. EMPLOYMENT RECORD

October 2018 to June 30, 2020

Cracknell Landscape Architecture Design

Document Controller

Demonstrated proficiency with large-scale Document Control management software (ACONEX)

Develop Photocopies / Binding and transmitting of documents as part of client’s submission

Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation

To maintain a safe and secured working environment within Document Control

Organize and Archive Documents - involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded from theft or destruction.

Maintain Documents - edit or review documents, check for signatures and dates or as much as drafting and editing sentences.

Manage and Oversee documents for a particular project or for an entire organization. Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

Controls the inward receipt and outward transmittal of project drawings and documentation on all projects, using the applicable document control systems in accordance with Company standards.

Maintains and administers document control procedures for assigned projects in accordance with the Company’s e-document management system procedures and standards.

Works closely with the project teams to ensure effective workflow management and timely transmittal of project drawing and document deliverables Prepares, captures and maintains transmittal sheets, document registers and records.

Serves as liaison between disciplines and design teams working on the assigned projects, as well as any 3rd parties involved as necessary, ensuring timely and clear communication regarding all document control matters.

Manages dispatch, receipt, recording, distribution and filing of documents in both electronic and hard copy formats as per Company standards and document control procedures.

Maintains and administers document-control filing, archiving for individual projects.

Carries out other project coordination and administrative duties as required for assigned functions and projects, including maintenance of quality management protocols. PROJECTS INVOLVED:

Project Name Client

1. Cultural District Public Realm Parsons/Aldar Properties 2. Warner Brother Hotel, Abu Dhabi Godwin Austen Johnson 3. The Tower Poduim & JEC Jeddah Economic Company

4. Private Villa in Mamzar, Dubai Majid Al Futtaim Private Management LLC 5. ICD Brookfield Place- Plot GB03 and GB04, DIFC ICD Brookfield Management Limited 6. Palm Tower, Palm Jumeirah, Dubai RSP

7. One Zaabeel, Dubai Nikken Sekkei

8. Business Bay Park 3 Dubai Properties

9. Skate Park Dubai Properties

10. Arabella J North25

June 2015 to October 2018

Drake & Scull Engineering

Document Controller

Project : Project: Jewel of the Creek (Package 8) – Dubai, UAE. Project Value (AED395M)

A Mixed- Used Complex Project in which package 8 consists of five hospitality buildings ranging between 15 and 19 floors, featuring a hotel and serviced apartments buildings, a ballroom and an attached café; a marina, including four foot bridges and one vehicular bridge; and hard and soft landscaping works, the project also includes a District Cooling Plant serving all the project buildings and the future packages’ buildings as well. Job Description

Coordinate all activities related to Document Control, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Type site documents and follow up all site needs as required.

Ensure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration and are easily accessible when needed.

Maintain the files and control logs as required by the project.

Typing letter to Main Contractor as per Commercial instruction and draft.

In codding Incoming and Outgoing Letters

Handling correspondence

Distribution of memos to different departments

Data Entry /Inputs data in excel/spreadsheet/word March 2011 to March 2015

DR. RADHI AL HILOU ENT CLINIC

Clinic Secretary cum Insurance Coordinator

Job Description

Handling Insurance Eclaim Link Submission /ex. Clinician system provided by DHA.

Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients and visitors; screening unscheduled patients and visitors; arranging referrals to other health care providers; scheduling appointments for consultations, x-rays, lab tests, physical therapy, MRI's, CT scans, etc.

Ensures physician productivity by maintaining calendars; scheduling patient appointments; physician consultations; professional meetings, conferences; teleconferences, and travel.

Produces information by transcribing dictation, preparing medical reports and summaries, patient histories, operative notes, manuscripts and correspondence; planning, organizing, coordinating and controlling projects.

Provides historical reference by developing and utilizing filing and retrieval systems; maintaining patient records; recording meeting discussions.

Generates revenues by completing direct patient and third-party billing; monitoring accounts receivables; initiating collection calls and reminders.

Secures information by completing database back-ups.

Maintains patient confidence and protects operations by keeping confidential information.

Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.

Coordinated, liaised and networked between insurance companies.

Managed filing and tracking insurance claims and informed patients of their claims status.

Processed insurance and disability claims in timely manner.

Handled patient’s queries regarding unpaid balances.

Circulated documentation as needed for reviewing.

Prepared insurance forms ad associated correspondences. Jan 2010 to September 2010

Hydroturf International FZO

Receptionist cum Document Controller

Job Description

Responsible for receiving and directing calls to sections.

Receiving and sending courier documents Keep Incoming and Outgoing log

Maintain records and logs of all correspondences, letter, memoranda and other documents

Provides information and taking messages and scheduling appointments Files documents and keeps a record of employee profile

October 2006 – December 2009

Fino International LLC

Document Controller

BURJ KHALIFAH PROJECT-Fit out Contract- Dubai

PROJECTS INVOLVED:

1- Armani Hotel/ Chairman’s Suite& Boutique Offices//FOH Package 2- Dubai Metro Project-Footbridges – Red Line & Green Line 3- Dubai Mall Project-All Day Dining

Job Description

Compiles and maintain record control of drawings and specifications for release to Project Managers and Staff, construction/engineering personnel and other requested documents for easy retrieval.

Examines documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.

Confers with document originators or personnel to resolve discrepancies and compiles required changes to documents.

Maintain records and logs of all correspondences, letters, memoranda and other document

Registration and routing of documentation

Expedite the review and approval of documentation

Process documentation in electronic format as well as hard copy

Respond to queries regarding revision status of issued drawings/documents from engineering and drafting personnel

Assure document quality to include completeness, accuracy and compliance with established QA policies and procedures.

Maintain an efficient project-related document control register; supervise and record document flow to and from all necessary parties, including clients, sub- contractors. EDUCATION

Tertiary Level: BSc Computer Science

University of Batangas, Philippines

June 2004-2005

Secondary Level: Batangas National High School, Philippines March 2003

Primary Level: Alangilan Central, Elementary School Alangilan, Batangas City

March 1999

TECHNICAL EDUCATION

M S Office : Excellent

AutoCAD : Good

Internet: Excellent

LINGUISTIC ABILITIES

English : Excellent

Tagalog : Excellent (Mother Tongue)

PERSONAL DATA.

Gender: Female

Nationality: Filipino

Date of Birth: September, 23, 1985

Civil Status: Married

Visa Status: Visit Visa

TECHNICAL SKILLS

Good communication skills & Data entry skills

Knowledge of current document control standards

Ability to priorities and manage workload accordingly

Strong team working skills

Strong administration skills.

I hereby certify that the information provided above herewith are true and correct to the best of my knowledge and beliefs. Gracia Aguda

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