Vijaya Patil

Email: adne5f@r.postjobfree.com

Mobile No: +91-998*******

DOB: 7th April.

Seeking a challenging and rewarding opportunity with an organization of repute which recognizes my true potential and effectively utilizes front office come administration.

PROFILE SUMMARY

Over 6 Years of experience in Front Office and Administration.

Independent and self-motivated, able to quickly grasp material and have research skills; positive relations with clients and colleagues at all organizational levels.

Responsibility for client queries and requirements.

Responsible for MIS Report, purchase order and payment follow up, handling support staff.

Taking stock of the products delivered and issuing the same for the usage.

Follow-up with the vendor till the delivery of the product.

Monitor Front Office personnel to ensure visitors receive warm attention.

Possess strong research, problem-solving and interpersonal communication skills.

An effective communicator with good knowledgeable and organisational skills

CORE COMPETENCIES

Have a good knowledge in Front Office and Administration.

A good team worker with positive attitude.

Evoke high attitude in gaining knowledge.

Have a good knowledge of MS Office, (Word, Excel)

ORGANISATION EXPERIENCE

Company : Cambridge Institute of Technology.

Current Role : Front Office Executive /Admin Asst.

Experience : Since 20th Dec 2020 to Till Date

Department : Administration.

Key Responsibilities:

Handling Overall Office Administration Independently

Handling Overall Office Administration Independently.

Coordinating with the all faculties and HOD’S with related to the Office Administration.

Follow-up with the vendor till the delivery of the product.

Manage Inward / Outward courier and Internal courier

Make sure Internal Courier Riders reach us 2 times a day

Maintain Medicine Replenishment on weekly basis and coordinate for all floors

Responsible for the Handling support staff related to the VTU Exams and Supportive work with Chairman /CEO with all HOD of Department.

Company : Boeing India P Ltd Bangalore.

Current Role : Front Office Executive

Experience : Since 3rd July 2019 till now.

Department : Administration.

Key Responsibilities:

Handling Overall Office Administration Independently.

Coordinating with the Finance Team with related to the Office Administration.

Follow-up with the vendor till the delivery of the product.

Responsible for Meeting room booking.

Responsible for MIS Report.

Responsible for the Purchase order and payments.

Responsible for the Materials incoming & outgoing.

Responsible for the Handling support staff.

Initiate PR upon request / Raise PRs and PRFs from time to time based on request

Coordinate any quires regarding Admin or Facility related with respective team

Manage Inward / Outward courier and Internal courier

Make sure Internal Courier Riders reach us 2 times a day

Monitor Food Vendor activities/ Maintain Zeta Card issue Cards in Register

Secure Badges need to activate with floor access upon receipt.

Update DL Every Monday

Maintain Work Permit Register with proper information/ Maintain and keep a Tab on Lost and Found items.

Maintain key Register upon Handing over and on receipt (Major Keys)

Maintain Medicine Replenishment on weekly basis and coordinate for all floors

Maintain Record of access card issued to Support Staff/ Maintain SEZ Card database (Tower I location)

Greets and directs visitors or guests to the relevant department

Issues and collects badges and passes to visitors authorized to enter company property

Clear employee LERs / TERs with 100% receipts custody

Maintain and update Call Tree Every Month as per the space data Report

Company: Chaithanya Projects India Pvt Ltd Whitefield Bangalore Role: Receptionist cum Admin Executive

Experience : 12/2017 to 01st July 19 Department : Administration

Key Responsibilities:

Maintained the front desk and reception area in a neat and organized fashion

checking the mails and replying for correspondences, issuing the badges for visitors for meeting and discussion

Maintained Daily, Weekly and Monthly Reports of the Visitors/VIPs /Vendors

Supported executives and handled extra project as needed in VIP Visit in company.

Maintained Events and meeting of office and Coordinating with Host Manager and Vendors.

Maintained events and meeting of office. And booking flight tickets for MD.

Monitoring Bills. Assisting clients with meeting rooms. Referring Inquiries

Stationary Receipts Making travel arrangement /ticket bookings.

Handling the ERP bills and entering the system and interacting with vendors for POS and work Order and submissions of bills for accounts

1.Manhattan Associates India Pvt Ltd (MNC) Whitefield (Contractor with G4S Security)

From: 10/2013 to 2015

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2. JOHN F Welch T Centre (GE Global Research India) Whitefield

Experience: 03/2015 to 12/2017

Department: Front office /Administration

Key Responsibilities:

Maintained the front desk and reception area in a neat and organized fashion

Supplied Keys cards and building access to employee and visitors.

Managed telephones calls of National and International and connecting conferences

Calls to employees & onsite

Maintained events and meeting of office.

Monitoring Bills. Assisting clients with meeting rooms. Referring Inquiries

Stationary Receipts Making travel arrangement /ticket bookings.

Maintained the front desk and reception area in a neat and organized fashion

Checking the mails and replying for correspondences, issuing the badges for visitors for meeting and discussion

Maintained Daily, Weekly and Monthly Reports of the Visitors/VIPs /Vendors

Supported executives and handled extra project as needed in VIP Visit in company.

Maintained Events and meeting of office and Coordinating with Host Manager and Vendors.

Diploma in office Management Course (3 Years)

PUC (English Typewriting Junior & Senior)

S S L C.

Playing Badminton and Reading books.

Yours Sincerely,

Vijaya Patil

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