Site Administrator Document Controller

Assist in managing employee records, onboarding new

employees, and other human resources responsibilities. Manage team expenses reporting, coordinating receipts, submission, and reimbursements. (Petty Cash)

Address employees’ queries regarding office management issues

(e.g., stationery, hardware, and travel arrangements). Responsible for all office supply orders on a weekly basis, relationships with vendors and invoices.

Supervise the maintenance of office and it’s equipment including copier, printers, recycle bins, etc.

Coordinate with IT department on all office equipment. Prepares daily site attendance for manpower & updates into attendance monitoring sheet.

Additional support for other corporate office locations. Daily checking, monitoring and responding e-mails

Prepares inter-office memoranda, draft letter and prepares correspondence.

Direct reporting to Project manager and do secretarial jobs. Site Administrator

Emirates Technical & Thermal Systms Co. LLC Abu Dhabi, UAE March 2013 to December 2016

Working closely with project manager & engineers. Assisting them also in an administrative and secretarial works. Coordinate project management activities, resources, equipment and information. Prepare and arrange programs/schedule to be done daily, weekly, monthly, quarterly, bi annually and annually.

Create and maintain comprehensive project documentation, plans, reports, contract agreement, NOC's, etc.

Pre-qualify and qualify suppliers, asking quotations and generate PO through internal system (ERP).

Assist in preparing monthly payroll through internal system (ERP) and submit to HR Department.

Do follow-ups to suppliers and sub contractors.

Prepare of various reports, Invoices & Payment Certificates to be submitted to the client.

Manage team expense reporting, coordinating receipts, submission, and reimbursements (Petty Cash).

J U N V E R N S . R A Ñ A

PROJECT COORDINATOR / ADMIN EXECUTIVE

PROFILE

I am currently looking an opportunity to work as an Administrative Executive or any available marketing and sales jobs. Having a 12 years working abroad

experiences in various fields of office works. Having an extensive knowledge in an administration,

procurement, documentation and office management

skills. Able to do multi task jobs and can assist some technical jobs. Able to work with minimum supervision and can interact effectively with other people. Having a high degree of initiative and responsibility.

SKILLS

MS APPLICATIONS

Words, Excel, Powerpoint, Access

Access Online Programs and Procedures (ERP)

Build Smart CCS - Procurement, Enterprise Management

(Accounts, Procurement, Payroll, HR)

OTHERS

Basic Accounting (Bookkeeping), Documentation, Typing, Digital Marketing, Basic Graphic Design, Social Media Account Management & Marketing & Basic Website

Creation

CHARACTER REFERENCES

Mrs. Marisa A. Aurellano

School Principal III - Nagrebcan National High School, Badoc, Ilocos Norte

Mobile - 091********

Mr. George Alonzo

School Principal I - Navotas Elementary School,

Laoag City, Ilocos Norte

Mobile - 097********

Mrs. Janice Gorospe

Town Councilor of Badoc, Ilocos Norte

Mobile - 091********

HOW TO REACH ME

Mobile # - +63-097******** / +63-096********

Email: ********************@*****.***

Address: Brgy. 29 Pasngal Bacarra, Ilocos Norte

LinkedIn: https://www.linkedin.com/in/junvern-

rana-0053aa96/

CAREER SUMMARY

Marketing Officer / Administrative Officer

Ekhikaia Seafoods Restaurant - Laoag City,

Philippines January 2021 to March 2021

Project Coordinator

Kabri International Contracting Co. LLC Dubai, UAE December 2016 to August 2020

J U N V E R N S . R A Ñ A

PROJECT COORDINATOR / ADMIN EXECUTIVE

Maintain accurate and up-to-date office files, records, logs for the commercial department; also monitoring various logs and files for current and accurate information including manual and computer logs of documents processed

Check invoices and prepares a monthly payment and vesting certificate for the suppliers and subcontractors

Handling all necessary documents that requires to be sending through fax, photocopy, and typing facilities

Do assigned tasks given by the Quantity Surveyor from time to time and acting as secretary if the commercial secretary is on- leave

CAREER SUMMARY (CONTINUATION)

Jr. Document Controller (Assigned to Commercial Dep't - QS) Arabian Construction Company Abu Dhabi, UAE

May 2008 to February 2013

Reports to Area Sales Manager

Responsible for achieving sales and collection targets of territory Responsible for developing new accounts and other sales opportunities in territory

Account management

Prepare forecast and reports

Ensure proper pipeline and merchandising at retail level. Provide assistance to sales and marketing for special projects Assistance in physical inventory and payment collection Area Sales Representative

ADP Industries Corporation Diliman Quezon City, Philippines February 2006 to March 2008

Encoding, checking and filing payments of different outlet posted in the collection report from by the sales representative to the system Transferring daily funds/debit for transportation allowances purposes of the sales representative to bank Responsible in releasing petty cash to the agents for their request transportation

Checking the expenses report of the sales agents every cut off 15 days and make a financial report, and billing them through maintaining balance statement

Monitoring forwarded invoices from central office, Do follow-ups and coordinating, Do secretarial work if necessary. Accounting Clerk

Profem Enterprise Cubao Quezon City, Philippines August 2005 to February 2006

EDUCATIONAL TRAINING &

CERTIFICATES

Northern Christian College -Laoag City, Ilocos Norte Bachelor of Science in Commerce

Major in Entrepreneurship

Graduated March 2004

Cum-Laude

Certifications/Trainings

1.) On The Job Training @ Andres Accounting Services December 04, 2003 to March 05, 2004

2.)Self Management and Selling Skills @ ADP Industries Corporation on August 3, 2007

3.)QHSEMS Awareness & Internal Audit Training @ Kabri International Contracting Co. LLC, Dubai, UAE - July 11, 2019

4.)Digital Marketing for Personal & Business Branding @ Vistaland International Office, Dubai,UAE - March 6, 2020 5.)Freelancing for Virtual Assistance Course @ Filipino Virtual Assistance - June 5, 2020 to July 08, 2020 6.)Digital Marketing Course @ Emirates Education Centre, Dubai, UAE - March 15, 2020 to August 1, 2020

7. Graphic Design Course Training @ Filipino Virtual Assistance - July 7, 2020 to August 17, 2020

PERSONAL DETAILS

Nationality: Filipino

Birth Date: June 20, 1983

Religion: Born Again Christian

Age: 37

Marital Status: Married

Contact this candidate