Cynthia Helou

Administrative Officer

CONTACT

+ 961 – 81 068 737

helou.cynthia@gmailcom

Beirut – Ashrafieh

EDUCATION

American Center – English courses

****- ****

Science Economy – High-School

Lycée Laure Moughaizel

2009/2013

EXPERTISE

Detail-Oriented

Organization

Team Worker

Multi-Tasking

Time Management

Adept In Technology

PROFILE

-Administrative Assistant with +9 years of experience in preparing flawless presentations, assembling facility reports, and maintaining the utmost confidentially.

-Expertise in Microsoft Office, Outlook, Google Drive and PIMS systems.

-Hard-Working, motivated and enthusiastic employee.

-Looking to leverage my knowledge and experience with a forward moving company.

PROFESSIONAL EXPERIENCE

*Administrative Assistant

TCI – Proscan Dental Lab / 2018 – Present

Responsibilities:

- Act as the point of contact among executives, employees, clients and other external partners.

- Providing customer service to clients.

- Processing incoming orders using PIMS System.

- Preparing financial statements, reports, invoices, quotations, purchase orders, inventories and other documents.

- Manage executives’ calendars and set up meetings.

- Manage workshop and Doctors schedules.

- Rack daily expenses and prepare monthly, weekly and daily reports.

- Performing office duties that include ordering supplies and managing a records database.

- Organize and maintain the office filing system.

- Logistics coordination with our team in Belgium.

- Reporting to central accounts and finance in Belgium on a daily basis.

- Credit control for all our direct clients and trade partners.

- Preparing documentation for different administrative affairs. VOLUNTEER EXPERIENCE

Vice President of Marketing

Injaz Organization – 2011

Student Advisor

United Nation (UN) / at LAU

(Lebanese American University)

2009 - 2011

*Reference available upon

request

*Administrative Assistant

Signs & Beyond / 2015 – 2018

Responsibilities:

- Act as the point of contact among executives, employees, clients and other external partners.

- Preparing financial statements, reports, invoices, quotations, purchase orders, inventories and other documents.

- Manage executives’ calendars and set up meetings.

- Manage workshop schedules.

- Handling all tasks related to Human Resources Department

- Rack daily expenses and prepare monthly reports.

- Performing office duties that include ordering supplies and managing a records database.

- Organize and maintain the office filing system.

- Providing customer service to clients.

- Processing incoming orders using PIMS System.

- Logistics coordination with our team in Belgium.

- Bookkeeping and accounting for all the financials for the company.

- Reporting to central accounts and finance in Belgium on a daily basis.

- Credit control for all our direct clients and trade partners.

- Preparing documentation for different administrative affairs.

-Maintain all the Human Resources department duties (Payroll, recruitment, Warnings, etc…)

*Administrative Assistant

Terra Cool / 2013 – 2015

Responsibilities:

- Act as the point of contact among executives, employees, clients and other external partners.

- Preparing financial statements, reports, invoices, quotations, purchase orders, inventories, transfers and other documents.

- Manage executives’ calendars and set up meetings.

- Rack daily expenses and prepare - Organize and maintain the office filing system.

*Administrative Assistant

Zapa Management Group – Couqley restaurant/ 2013 - 2014 Responsibilities:

- Act as the point of contact among executives, employees, clients and other external partners.

- Handling phone calls / Reservations.

- Organize and maintain the floor plan and reservations,

- Solve Customer Problems.

- Prepare daily reports

Contact this candidate