HR and Payroll Administrator/ Specialist
Resume:
PERSONAL INFORMATION
Surname
Mngomezulu
First Names
Nobuhle Portia
Identity number
Contact details
072-****-***/ 083-****-***, Email: adnbzd@r.postjobfree.com
Physical Address
153 Mafikeng Street, Klipfontein View, Midrand, 1685
Status
Married
Home Language
IsiZulu
Other Languages
English,Sotho,Xhosa,Sipedi
Dependants
2
Driver’s Licence
Drivers Licence code 10
Notice Period
Available immediately
EDUCATIONAL QUALIFICATIONS
High School attended
Tembisa West Secondary School
Standard passed
Grade 12
Year
2008
TERTIARY EDUCATION
Institution attended
Sage South Africa
Qualification
Sage Pastel Payroll Certified Administrator
Year
2017
Subjects
Partner Payroll Legislation
Partner Principles of Payroll and Taxation
Partner Payroll Basic Software
Partner Payroll Advanced Software
Tax Processing
TERTIARY EDUCATION
Institution attended
University Of Johannesburg
Qualification
Human Resource Management Certificate
Year
2018
Subjects
Module 2 – HRM and the Integration of Business Principles
Module 3 – Employment of Human Resources
Module 4 – Skills Development in SA
Module 5 – HR and Business Communication
Module 6 – Employment Relations
Module 7 – HR and Organisational Effectiveness
Module 8 – Employee Maintenance
Institution attended
Sage South Africa
Course Attended
Bookkeeping Fundamentals
Year
2017
Subjects
Value Added Tax, Inventory, Subsidiary journals,
General Ledger, Trial balance, Statement of Income
Source documents, Bank Reconciliation, and the statement of financial position.
PREVIOUS EMPLOYMENT HISTORY
Company
Red Ember (Doing work for Henkel South Africa)
Position
HR and Payroll Specialist
Period Employed
16 February 2021 To 31 May 2021
Duties
Payroll administration
Updating payroll employee records
Capturing payroll input including, new hire, award payment, promotions, salary changes, benefit changes, payroll, exits, overtime, shift allowances, standby allowance, leave capturing, commission, and all pay related changes etc.
Printing and distribution of monthly payslips and annual Total Reward Statements
Perform Quality Data checks with Payroll Specialist monthly
LCM & GHR administration
Ensure data maintenance on GHR for employee information, input new employee information, termination of employees and salary changes via LCM process/tickets
Monitor all tickets from Shared Service (LCM team) system related contracts of employment, promotion letters, award payments, merit review and salary increase letters. Print and collect signatures as required
Attend to org structure queries and assist managers with raising IOM tickets
Leave Management Systems
Manage local part of e-leave system for all Henkel employees (new hires/exits/temp and employees going to maternity etc.)
Capture monthly manual leave request on SAGE
Run a combined leave report for leave provision and submit to Finance and HRBP.
Submit annual calendar and holiday to Global contact for e-leave update
Time and Attendance
Be the main HR container for T&A system including updating the T&A system, downloading the working hours report, following up with Manager/supervisor to submit approved working hours
Monitor violations for overtime and rest period
Train supervisors on the use of T&A system
Liaise with the service provider for T&A including internal Security Manager and DX (IT team) for system technical issues
Employee Wellness Programs
Be the main point of contact for Wellness Activities and Make an Impact activities
Liaise with ICAS and implement scheduled activities including Wellness Day
Source and roll out Additional Wellness support where needed
Work with beneficiaries for donations and report accordingly to Head of HR
Employee Relations Matters
Provide support to Head of HR such as setting up disciplinary hearing process, union meetings, updating and printing of HR policies, training supervisors and employees on policies.
Attend hearings internally and at Bargaining Council
Receive and book accordingly all BC/CCMA referred matters
Arrange pre-arb meetings with respective manager, shop stewards and Chairperson and ER advisor.
PREVIOUS EMPLOYMENT HISTORY
Company
Winhold Management Company
Position
HR and Wage Administrator
Period Employed
01 October 2018 To December 2020
Reason for leaving
Retrenched (Section 189)
Duties
Payroll administration
Updating payroll employee records
Capturing payroll input including, new appointment, service award payment, promotions, salary changes, benefit changes, payroll, exits, overtime, shift allowances, standby allowance, leave capturing, commission, and all pay related changes etc.
Weekly, Monthly and Contractors (including Branches).
Import the weekly and monthly clocking’s from T&A system (S Qube) into VIP Payroll system.
Printing payslips, distributing to Departments and email to branches.
Do EFT payments to Fihrst on ABSA for salaries.
Extract Overtime report form VIP, rand and hour values and update on excel spreadsheet for Production Manager.
Terminations pay out Leave, Prorated Bonus etc.
Do daily backups on VIP.
Order payslips.
Confirm work employment for employees.
Print out all 3rd Party reports from VIP and attach to recon for payment.
Do 3rd Party payments on ABSA.
Email monthly 3rd party reports to all 3rd parties.
EMP201 for PAYE, UIF, SDL, loaded on SARS E-filing and pay over to SARS.
Print out monthly reports for Weekly & Monthly Wages from VIP and forward to Accounts.
Do a Recon of 3rd Party payments give to Accounts department.
Leave and Bonus Liability reports for Weekly and Monthly paid employees sent to Accounts department.
Month End reports sent to HR Officer, Monthly Overtime reports, HR Reports, Absenteeism report, Disciplinary report, Contractors report etc
Filing, create new employee files, Archive old employee files.
Do employment Contracts for Permanent Employees and Contractors and monitor the contracts that expiring make sure that liaise with the line manager on whether we will renew the contract or send out the termination letter two weeks before it expires.
Issue out the employment pack to new employee and explain it.
Arrange an Induction for new employees with the SHE Manager.
Training and Skills Development
Long Service Awards – Payments on a Weekly & Monthly basis & year end certificates.
Keep record and diarise when training is needed e.g. Forklift license expires, firefighting and first aiders expires.
Get quotes from training providers.
Book training.
Lease with Management, Supervisors, and trainees when training is booked for them.
Confirm with a letter to Management, Supervisors & trainees regarding date of training and who must attend.
Arrange refreshments and Lunch for Training Facilitators.
Correspond with trainees to submit all relative documents e.g. Id, photos etc.
Distribute Certificates and licenses to employees that did the training and keep copies in the employee files.
Benefits Administration
New applications for Medical aid, advise employees regarding different plans and contribution.
Help employees to complete application forms, attach required documents and send it to the fund.
Check billing report sent by Discovery and update.
Terminate exiting employees from the Medical aid.
Liaise with Discovery and implement scheduled activities including Wellness Day.
Communicate with employees for any changes relates to their Medical aid, Pension fund or Provident fund.
Complete Provident fund withdrawal forms for exiting employees and follow up with the fund making sure that the employee is paid.
Make sure that I communicate any increases relating to their contribution towards the provident fund, especially to MEIBC employees.
Send month end reports to the fund (MIBFA, NBC, NIC CINPF and Winhold pension fund).
Make sure that employees complete the beneficiary form every year.
Co-ordinating and arrange Medical test with the sister (onsite clinic) for new employees and Inductions for new employees.
Complete UIF forms, Certificate of service, Salary schedule for exiting employees.
Death claims application help employees or beneficiaries on completing the claims form and attach necessary documents e.g. Death certificates, marriage certificates, birth certificates, bank details etc. and make sure it is send to the fund.
Time and Attendance
Check clocking’s every morning and prepare a late coming report for the factory manager.
Ask the supervisors for leave forms for all employees that took leave in that week and I will put them on leave.
Employees who are absent for more than three consecutive days, I will discuss it with the supervisor and send a Telegram to the employee.
Print timecards per department every Monday for supervisors to sign off adjustments and authorize weekly and monthly overtime.
Load new employees on the clocking system.
Terminate exiting employees including Contactors.
Immediately suspend an employee who is suspended from work pending a disciplinary.
Maintain the system.
Labour Relations
Train Supervisors and employees the Disciplinary code, advise them about different offences and charge
Issue out warning letters, and Notices.
Provide support to HR Manager such as setting up disciplinary hearing process making sure that I inform the union / shop steward.
Attend hearings internally, arrange for the Bargaining Council representative to be present.
Arrange meetings with Line manager or supervisor, shop stewards, Chairperson and Labour law specialist.
Grievance procedure
PREVIOUS EMPLOYMENT HISTORY
Company
Keith Ho Betxchange
Position
Payroll Administrator
Period Employed
January 2018 – September 2018
Number of Employees
Approximately 2000
Reason for leaving
Resigned
Duties
Full function in Payroll
Benefit Administration
Medical aid - Applications and Terminations
Medical Aid - monthly deductions and payments
Collecting and verifying timekeeping information for all employees
Calculating pay according to hours worked incorporating leaves and overtime
Creating import sheets for payroll
UIF Monthly electronic declaration.
Garnishees
Salary advances, Staff Loans and Rentals
Calculate monthly security bonuses for year-end payout
Manage compensation packages using payroll software (Pastel Payroll)
Collect and verify timekeeping information for all employees
Calculate pay according to hours worked incorporating leaves and overtime
Calculate bonuses and commissions when appropriate
Manage and calculate taxes and deductions
Initiate periodical payments timely either by preparing and administering checks or making direct deposits through a bank payment system
Issues statements and invoices and maintain records
Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
Calculate unemployment and severance payments
Deal with complaints and questions regarding payroll from employees and upper management
Investigate and resolve any discrepancies in payroll
Prepare and submit reports with payroll information to supervisor
EMP201 Submissions
UIF
SDL
PAYE
Company
DACHSER SOUTH AFRICA
Position
HR and Payroll Administrator (full function in payroll)
Period Employed
27 October 2014 – 15 December 2017
Reason for leaving
Resigned
Number of employees
240
Duties
Stat SA, Manpower
EDS headcounts and Germany headcounts
Confirming work employment
Effective record recordkeeping
Preparing Increase reports and spreadsheets
Adding New Staff onto Payroll
Terminations for both BCEA and NBCRFLI
Labour forms- Maternity and UIF forms
Overtime –Pull reports from a clocking machine and calculate
Death Claim Withdrawals, facilitation, administration and follow up.
Controlling and managing all Leave matters and updating on payroll
Staff Loans and Salary advances
UIF
SDL
PAYE
EMP201 online submissions and payments
UIF Monthly electronic declaration.
Medical aid - Applications and Terminations
Medical Aid - monthly deductions and payments
Provident Fund (Liberty Life) – Applications and Terminations
Provident Fund (Liberty Life) -monthly deductions and payments
Union – monthly deductions and payments
Training Committee Member
Pay out Bonuses and Commissions
Generate different Payroll Reports for Financial Manager and Line Managers
Prepare the monthly salary runs
Ensure that Payslips are printed and distributed to relevant branches (Cape Town, Durban, Port Elizabeth and Head office
Inputting Salaries, UIF, SDL, PAYE, medical aid, provident into Accounting package (Pastel)
Salary Cash Book
Garnishees
Salary advances and Staff Loans journals
National Bargaining Council – Monthly Submissions and Year End Payouts
HR Functions, sorting out any staff issues
Recruiting and Selecting
Part of the Induction and preparing packs for starters
Managing Learner ship programs (Training file)
Booking Training courses for Staff
Organising the Wellness day
Working close with the Labour Law Specialist relating to Disciplinary and Grievance procedures and issuing out warnings.
Reference
Ms Linky Mathibe (Recruitment Specialist)
Red Ember (PTY)ltd
Reference
Ms Thina Mthimkhulu (Human Resource Director)
Henkel South Africa (PTY)ltd
Reference
Mr Petrus Du Preeze (Group Human Resource Manager)
Winhold Management Company
Reference
Mrs Maropene (Assistant Financial Manager)
Keith Ho Betxhange
Reference
Mrs Gugulethu Mbetse (Human Resources Manager)
Keith Ho Betxchange
Reference
Dr Moller (Labour Law Specialist)
Dachser South Africa
Reference
Miss Thandeka Magcaba (HR and Payroll Administrator)
Dachser South Africa
Skills
*MS Office including Excel
*Sage Pastel Accounting Software V14
*Sage VIP Premier
*SAGE Pastel Payroll
*National Bargaining online submissions
*SAP (Did full training)
*Lotus Notes
*MEIBC
*SEIFSA
*FIRHST
*Time and Attendance System (EOH, Cross Checks Standards, Super Time)
*Outlook
* SARS E-filing
* SARS Easyfile
Competencies and Attributes
*Ability to work under pressure
*Ethical Work standard
*Analytical thinking
*Attention to details
*Confidential
Contact this candidate