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Mohammad Ramzan

MOHAMMAD RAMZAN

Senior Document Specialist / Turnover Document Management Lead Email: adnbnh@r.postjobfree.com

Skype: ramzan.faraz

Mobile (KSA) +966-**-*******

Mobile (PAK) +92-344-*******

Iqama 241-***-**** (Transferable)

OBJECTIVE:

Highly focused and systematic document management specialist in Onshore and offshore fields. I have over 13+ years of experience in managing and delivering professional services encompassing Document Management / Project Management / Business Analysis / Consultancy & Management in various functionalities and departments such as Oil, Gas, and Power Industry into Multi-nation Companies.

I have sound knowledge in Document Management Life Cycles, Project Management Methodology and best practices. My excellent communication skills have always been a value addition factor into preparation and review of processing and managing centralized project documents library.

I enjoy educating team members on latest technologies that improve operational efficiencies. I look forward to act as a resource on good document & records management practices to upcoming document controllers, give tips on effective document management systems to document controllers in the construction industry. QUALIFICATION:

Bachelor of ARTS.

Intermediate of Computer Science (ICS).

Diploma Information of Technology (DIT).

Diploma MS Office Management.

ACHIEVEMENTS:

EPM –Enterprise Project Management) Aramco system (Access as Contractor lead project administrator).

2DMS – EDMS -Dynamic Industries Saudi Arabia Ltd.

Take over – Project handover database – Technip.

Atlas – Project handover database - Consolidated Contractor Company.

VBC – EDMS - Consolidated contractor Company.

Talisman – Database system special for piping (traceability of spool, weld etc.). - CCC PROFESSIONAL EXPERIENCE: 13+ YEARS

DISA DYNAMIC INDUSTRIES SAUDI ARABIA Ltd.

WORK EXPERIENCE: Present Since August 2018

PROJECT 1. PIPELINE REPLACEMENT AT BERRI FIELD

Position Senior Document Control Specialist/ Turnover Document Management Lead

COMPANY SAUDI ARAMCO OIL CO.

Duration August 2018 - January’2020

2. REPLACE ESD SYSTEM SAFANIYAH OFFSHORE WELLHEAD PLATFORMS Position Senior Document Control Specialist/ Turnover Document Management Lead

COMPANY SAUDI ARAMCO OIL CO.

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Duration January 2020 - Onward

SEPCOIII

SEPCOIII ELECTRIC POWER CORPORATION CONSTRUCTION

WORK EXPERIENCE: 2+ Years (MAY 2016 – AUGUST 2018) PROJECT SEC POWER PLANT PP14 – RIYADH

Position Lead Document Control/ Turnover Document Management Lead COMPANY: SAUDI ELECTRICITY COMPANY

Consultant WORLEYPARSONS

Duration: May, 2016 – August, 2018

CCC GROUP

CONSOLIDATED CONTRACTOR COMPANY W.L.L

WORK EXPERIENCE: 9 YEARS (JUNE 2007 – JANUARY 2016) PROJECTS

3. JAZAN REFINERY PROJECT EPC13 (UTILITIES PACKAGE) (JRUP) Position Lead Document Control

COMPANY: SAUDI ARAMCO OIL CO.

CONTRACTOR: HITACHI LTD.

DURATION: JUNE, 2015 – JANUARY, 2016

4. RAS AL-KHEIR POWER AND DESALINATION PLANT (RKPP) Position Lead Document Control/Certification Supervisor CLIENT : SALINE WATER CONVERSION CORPORATION

CONTRACTOR: SEPCOIII.

DURATION: JULY, 2011 TO MAY, 2015

5. KHURSANIYAH GAS PLANT PROJECT (KGP)

Position Document Controller/Certification Supervisor/Punch list Reporter CLIENT: SAUDI ARAMCO OIL CO.

CONTRACTOR: BECHTEL & TECHNIP JOINT VENTURE (BTJV) DURATION: JUNE, 2007 TO JUNE, 2011

DUTIES & RESPONSIBILITIES:

Provide project systems, plans and procedures, and guide the Operation & Maintenance and Contractors to ensure project Information Management and Document Control compliance with Company standards on maintenance management. Report progress in completion of deliverable, and issue overdue reports to Project manager as well client.

Managing project document and records/information services for all aspects of a project from start-up to closeout.

Establish and maintain a proven quality document control system. Set up an electronic data management system with auto reports features to suit the Project requirements.

Organize a document storage system with user friendly search capabilities.

Provides technical guidance to lower-level staff assigned to the Document Control department.

Prioritizes, assigns and monitors workload to ensure project deliverable meet schedule.

Establishes clear/concise work standards and goals for staff.

Administers and maintains mailbox traffic, electronic documentation, incoming record logs, project library, distribution lists, and permissions and security groups.

Provides backup support to document control staff for processing daily incoming mailbox traffic.

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Performs qualify checks by sampling processed incoming/outgoing traffic and help desk inquiries for accuracy and adherence to procedures, etc.

Maintains SharePoint libraries and the document control website. Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend “best practices.”

Provides on-demand request services to the PM, delivery order managers, functional group leads, and staff.

Performs periodic internal assessment of document formats, Transmittal, reports and

Performs complex DC lead duties and analytic tasks (when required); demonstrates problem solving.

Setup Document Control site office and established document filing and storage requirements. Develops a standard Program indexing and filing system for project documents.

Follow policies and confidentiality dictations to safeguard data and information.

Conducts periodic audits of project template, forms and files to monitor compliance with Program requirements.

Centralized documentation deliverable.

Tracks overdue outstanding documents/submittals weekly basis and/or as required and issue report/follow-up to client, contractor, vendor.

Input all Controlled documents, drawings & specification into the Computer system and ensure that all superseded documents are retrieved and archive properly.

Detailed knowledge of corporate document numbering procedure and application of same during new document number assignment to project engineering documents.

Responsible for the receipt & processing of all incoming vendor data from corporate office and forwarding to respective construction contractors.

Follow up internal external deadlines. Manage Engineering, Contractors’, Suppliers, Vendor data and Administrative documentations.

Expedites review, signature approval, and release of contractor, supplier and internally produced project documents.

Managing a centralized electronic collaborative work area for Project, Engineering and 3rd Party contractors. Leading a Document Information Management Team, Controlling the capture and issue of documents Transmittal including the appropriate distribution matrices. Managing entire Document Control at Project site from Home Office/Houston.

Communicate the project status utilizing the project's system or Company database/ProArc.

Look ahead, overdue reports and historical distribution reports and maintain full control both Internal and external documents at all times.

Enjoying to Performs other responsibilities associated with this position as may be appropriate.

Maintain a watchful and alert attitude toward Document Control, including inserting the Document Control Technicians into Project Team meetings, developing routine reports and metrics to gauge a Project Team’s success (e.g. the RFI response chart), and in general being eager and energetic towards establishing and maintaining control.

Provides training and development, reviews work produced, completes performance

evaluations, conducts employee counseling, and takes corrective action as necessary.

Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program. 4 of 6

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Provides training and guidance to document control staff and program team members on use of software tools and resources

Interrelate with client and entire project teams in order to smoothly progression throughout the project phases.

Coordinate and manage the preparation of the document control policies and system internal processes to ensure that Company is being provided with the latest revision level and most appropriate documentation in a timely manner, and in accordance with agreed procedures and Company standards.

Accountable to external auditor during yearly audit of document control department HIGHLIGHTS ON PROJECT CLOSEOUT DOCUMENTATION:

Strong experience in Project Closeout documentation Package preparation like PMCC, MCC, MRB, PRB/Dossier etc.

Closely worked with Turnover coordinator as well all stakeholder during the project turnover process to the client.

Set-up / Follow-up TOP document schedule and make ensure meet the time frame if not keep reminding TOP coordinator and project team. Test package,

Formulating test package document template as per SOW and company and client requirement along with status tracker check sheet.

Prepared and maintained progressive/tracking TP spreadsheet with all required test, inspection and planning/ completion date that can reflect in the progress report compared to schedule/plan and actual progress.

Maintain/review the punch list log and make sure outstanding punch items reports issued to the concerned department to boost the workflow. MCC Package.

Closely working with the Engineering, Construction and quality department to align the MCC’s boundary as per SOW and IFC/P&ID drawings.

Formulating MCC pack document template along with required check sheet/index and send to client for their review and approval.

MCC content such as Redline markup (as-built), NMR 603 (Complete Technical Info, Certificate, Operate Instruction, Maintenance Manual, OIM, Design calculation book

(SIS), VIR, Software, Const. Insp. Record, Pre-com. Record, SOW, SPDP, Material Take off, SAT, FAT, ITPs, procedures and/or as per SOW.

PMCC Content such as SAT, Cause & effect check sheet (Diagram and result), Energization Package, Instrument loop Check package and/or as per SOW.

Build an electronic traceable folder structure where the team can park electronic data.

Prepared and maintained project complete MCC pack tracking/progress log with the required information.

Prepared check sheet (With the help of Engineering, Construction and Quality Dept.) where indicated required documentation for individual MCC’s sector to meet client requirements and avoid rejection.

Raise the required document request and/or collect the document from the database as advice by concerned departments.

QA check of available/provided record and report to concern department (in case required).

MCC binder and documents (Drawings, RFIs, MRI, FAT and etc.) QA check prior to proceeding for client review and approval.

Make sure MCC’s punch items are recorded and updated in the appropriate system and attached computerized version to the MCC pack.

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Project Record Book / Dossier.

Prepared project Dossier document structure and index as per SOW and Company/Client requirements and submit to client for their review and approval.

Build-up an electronic traceable folder structure for individual Dossier sector where can fill the required/suitable electronic data.

Make sure as-built drawings are marked/stamped with the required version

QA check and make sure availability of all required documents such as Design drawings

(red line mark-up As-Built), Engineering Calculation reports, facilities instruction manual, Vendor Equipment OIMM, Inspection reports (NMR603), pre-commissioning book Construction/Quality report, procurement reports (IDR, SPDP) Third party report/certificate and etc.

Prepared/aligned project dossier hardcopy as per approved index and client standards/requirements.

Make sure punch items are closed as per categorized requirements. HIGHLIGHTS ON CUSTODY AND CONTROL/MANAGING OF:

Project contract, Scope of Work, kick off meeting, specifications, Standards,

Project Engineering Documents such as (Isometrics, P&ID, IFC, ENC, FCN, Redline As- built mark-up and As built)

Project Plans, Procedures, MS, ITPs, PRR, Schedule and more.

Project Key documents (Plans, Procedures, MSs, ITPs, MR, PR, Reports, MOMs, Technical Site Queries, FCN, ECN, etc.

Inspection Record (MRR, MRIR’s, RFIs, FATs, SATs etc.)

Porject TOP documents (MRB/PRB, PMCC, DOSSIER etc.)

Marine Documents Such as vessel provisional approval, RMM Documentation, Vessel Delivery/Re-Delivery Certificate, Pier access, berthing Request, Fuel and water daily/Weekly consumption reports and etc.

Project Correspondence, Transmital incoming/outgoing.

Managing Global Documentation Project - Scopes, Schedule, Execution, Final Documentation and Closure.

Core competency in Document system analysis and business Process mapping on all functions.

Oversee the Engineering and Vendor documentation deliverable both In-Kingdom and Out of Kingdom Supplier.

KEY SKILL:

Self-Directed, EDMS Development with auto reports.

Interpersonal Communication, strong organizational ability and Presentation Skills.

Ability to keep clear and accurate records and reports.

Excellent reporting and presentation skills to inform Management on project status.

Extremely well organized.

Database/ Document Management and Control.

Met deadlines consistently.

Advance user of MS office and other software such as adobe acrobat, PDF converter professional, Foxit reader/writer and etc.

Quality system developer like tacking log of Quality procedure, plan, ITP, MS, RFI, MRIR, FAT, NCR and punch list with auto-generate report to easy follow-up and check total number issued, closed, outstanding/overdue, daily, weekly monthly inspection progress and many more and/or as project requirement.

Microsoft Office MS, Word, Excel, Power point, professional level knowledge.

(Through Excel can be developed EDMS, document link, Auto reports, project completion status/graph, TOP Status/ graph etc.)

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Mohammad Ramzan

LANGUAGES:

English, Urdu and Arabic

PERSONAL INFORMATION:

Date of Birth: 11 Aug, 1985

Marital Status: Married

Sex: Male

Nationality: Pakistani

Religion: Islam

Passport AC9211162

Iqama: 241-***-**** (Transferable)

REFERENCES:

Available upon request.

Contact this candidate