Engineering Consultant Document Controller

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KRISTINE MANIQUIS

Dubai, United Arab Emirates

Mobile No. +971-**-*******

adnblh@r.postjobfree.com

To secure a position in a well-established organization with a stable environment wherein I wish to strongly utilize my consolidated career experience and to contribute excellent service and expertise towards smooth business operations. PROFESSIONAL PROFILE

A dynamic professional with more than 17 years of professional experience wherein 13 years are in UAE in the field of Administration and Procurement in reputed companies.

Professionally qualified with a Bachelor Degree in Business Administration.

Holds a Valid UAE Driving License.

Well versed in MS Office applications & ERP system.

Efficient in working in conformance to the specific project requirement within defined time lines and quality management.

Highly organized and motivated individual.

Possess excellent persuasive skills and has ability to communicate effectively at all levels of organization with excellent written and oral communication skills.

Ability to monitor and archive documentations in excellent manner and the ability to administer complete reports for every project.

Good interpersonal and conflict resolution skills to resolve difficult issues to positive outcome. WORK EXPERIENCE

AQLEH ENGINEERING CONSULTANT(AEC)

Dubai, United Arab Emirates

(March 2015 – Present)

Document Controller

Provides necessary documents/information to Clients, Contractors, Company Site Offices, and Head Office Personnel.

Assists on preparation of Manuals, Pre-qualifications, Tenders, and Proposals but not limited to.

Coordination with various departments related to project’s matter/issue.

Establishes communication matrix for the transmittal of documents between involved stakeholders.

Drafts/ prepares/ uploads routine correspondences, transmittals, requisitions, minutes of meeting and memos but not limited to.

Liaise with project team members and contractor effectively for preparation of technical submissions in a timely manner and resolve issues relating to documentation.

Ensure that all relevant project documentations are registered and well tracked (incoming & outgoing correspondence, drawings/ material/ sample/ test submittals, NCR, WIR and other technical & commercial project related documents).

Ensures proper document classification, sorting for easy retrieval, and document quality to include completeness, accuracy and compliance with established procedures and updates.

Manages electronic archiving and hardcopy filing of project related technical documentation and generates reports as needed by the project or management.

Organizes internal and external meetings as instructed.

Executes proper handing over of documents in accordance with project requirement.

Liaising and providing administrative assistance for project team members. Current Project:

RTA R1015/3A – Implementing Quick Wins and Various Improvement (RTA approved Document Controller) Projects handled:

DMCC Car Park Remedial Works

Meydan Racecourse Villas - Water Bodies

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Meydan Dirt Track Phase II

Meydan Avenue

Supported projects:

RTA R1015/3B – Implementing Quick Wins and Various Improvement DEWA NDRC

DMCC- JLT Cluster T & U Car Park Expansion and Detached Retail Units Dubai Sports City

Meydan Racecourse Villas – Roads & Utilities

VASCO WORLDWIDE (VFS TASHEEL GROUP)

Dubai, United Arab Emirates

(July 2014 – December 2014)

Procurement Officer

Receives material requisitions, issuing RFQ’s, receiving bids, negotiating prices and commercial terms, preparing Bid- Tabs and process Purchase Orders through Oracle and awards it to the successful vendor.

Determines the comparison between procuring the products locally and internationally.

Documentation and filling in compliance to the procurement procedures.

Coordinates with Business Unit Heads and Finance Heads locally and internationally for budget approval.

Expedite deliveries from the vendors/suppliers and coordinate closely to the end users worldwide.

Collecting inputs from internal team for the particular project.

Documenting the project details and registers reference code of incoming and outgoing documents.

Performs general correspondence from internal and external departments.

Tracks the pending documents through daily reports.

Notifies the involved party for taking appropriate action on the pending documents.

Coordinates and assist carefully Logistics team for stock inventory.

Coordinates closely with Finance Personnel worldwide to resolves billing discrepancies and supplier’s payment status update.

Source out suppliers by various means and continuously monitors and evaluates performance of the existing vendors.

Prepares and maintains Procurement documentations/records and reports.

Attend meetings and conference calls for worldwide projects update.

Initiate supplier meetings.

MULTI LEVEL FOCUS TRADING LLC

Dubai, United Arab Emirates

(September 2013 - July 2014)

Purchase Specialist

Studies market demand of individual consumers for a wide range of IT Hardware, Electronics, Gadgets, Phones and Accessories etc.

Analyzes costing from online site competitors, power retailers and local market.

Executes PO, Vendor, and Item creation as well as posting of product details and prices for actual online site through Netsuite ERP System.

Monitors stock quantity on hand and replenishes out of stock products.

Suggests new products according to market trends and demand.

Prepares weekly report regarding price comparison between the local market and online sites to achieve a competitive price which can be applied to the existing products online.

Coordinates with vendors for general inquiries related to product and company’s terms and conditions.

Outsource new vendors and continuously improves relationship with the existing ones.

Provide support to After Sales department in line to product references.

Assists Accounts Department for any payment issues. Computec IT ME FZCO

Dubai, United Arab Emirates

(January 2008 - September 2013)

Purchase Executive

Responsible for purchasing a wide range of IT hardware/software, electronics, gadgets, phones based from RFQ provided by different Business Units.

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Negotiates with each supplier regarding product’s best cost and delivery time together with its terms and conditions. Gathers quotations from different suppliers / vendors and performs bid analysis and makes recommendations regarding purchases.

Source out suppliers locally and overseas and maintain close working relationships with vendors to problem-solve and improve service.

Prepares purchase requisitions and issues purchase orders in accordance to company’s purchasing policies and as per the negotiated terms and conditions with suppliers.

Creates PO, tracks inventory, updates supplier/vendor database through MS Access Database.

Liaise with accounts department to ensure accurate and timely payment of invoices as necessary for business with suppliers.

Assists RMA department on after sale related issues.

Maintains operating files of departmental information and prepares reports accordingly.

Assists department in developing and implementing purchase strategies for products.

Coordinates with vendors regarding rebate/incentive programs, credit notes and marketing materials.

Attends to vendor product launching events and execute necessary training and exams via online to maintain certification level from major vendors.

Assignments held in Philippines:

Delifrance - Fresh N’ Famous as Shift Manager

Robinsons Retail Group as Merchandise & Operation Planning Analyst EDUCATION AND TRAININGS

Bachelor of Science in Business Administration Major in Management Colegio De San Juan De Letran – 2000 to 2004, Manila, Philippines Adobe InDesign CS5 Certified – New Horizons Training

(Basic & Advanced) – March 2018, Dubai, U.A.E.

Retail Purchasing and Inventory Management Course

Idea for Life Management Consultancy Services – November 2014, Dubai, U.A.E. ERP – ORACLE (SCM Model) Purchase and Inventory

By Metscon Oracle Team and In-House Trainer –2014, Dubai, U.A.E. COMPUTER SKILLS

Proliance

Oracle R12 ERP System

Netsuite ERP System (E-Commerce)

MS Offices: Outlook, Word, Excel, Access Database, Power Point

Adobe InDesign

PERSONAL INFORMATION

Date of Birth : 22 January 1983

Nationality : Filipino

Languages : English and Tagalog

Marital Status : Married

Religion : Islam

Visa Status : Residence

REFERENCES

Available upon request.

Contact this candidate