Document Controller

Jireh C. Aguhob Cirriculum Vitae

*-*** ***** ************ ************, Al Twar 1 Dubai

+971-**-***-**** *****.******@*****.***

A vital contributor in filling cogs to attain the over-all objective of the company.

Career Objective

To secure both a challenging and rewarding position in a growth-oriented organization where I can demonstrate and contribute my professional expertise and skills.

Area of Expertise/Skills

Proficient in the following document processing software and other softwares:

•Microsoft Office Suite (e.g. Excel, Word, etc.)

•AutoCAD

•Sony Vega Pro

•3D Studio Max

•Adobe Photoshop

•ACONEX

•Oracle

Internet Applications (e.g Internet Explorer, Chrome, Firefox, etc.)

-includes Remote Access software; Teamviewer and LogMeIn

Accounting Software

-MYOB, Quickbook and Sage 50

Proficient in Windows 10, Win 8 and 7 Operating System and Windows Server 2008

Proficient in Transcription (Medical and Legal)

Typing Skill; Average word per minute; 65wpm

Professional Experience

QBG – Qurum Business Group – United Arab Emirates

(July 2018 – Present) Dubai Parks and Resorts - Document Controller

Duties and Responsibilities

Coordinate with the entire project team all activities related to the Document Control procedure, including technical documents, and commercial correspondence.

Input document data using Oracle into the standard registers ensuring that the information is accurate and up to date.

Downloading, uploading, and superseding documents on Oracle as required (BPV, Variation Orders, VOP, PVO, and PDC).

Makes sure that controlled copies of latest approved documents are given to the appropriate team and departments as applicable.

Maintain updated records of all approved documents and their distribution clearly.

Maintain the all confidential documents related to commercial issues in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Perform all activities related to Document Control under the instruction the Finance Manager/Finance Director:

Maintain a filing system including electronic register, for the control of all documentation and to ensure full traceability is achieved.

Ensure all filed, issued and distributed documents such as: RFI’s, Drawings, plans and procedures, etc. are in current revision, document control and routing;

Ensure effective management of the day-to-day operations of the document center. On completion of the contract prepare the project dossier reflecting all compiled documents.

Perform confidential clerical and administrative work such as:

Performs drafting correspondences, arranging meetings.

Handling and monitoring site float, check and monitoring individual expenses for reimbursement, monitoring site expenses, accounting site expenses, invoices data entry.

Assist in procurement work, prepare requisition and LPO, receive and check invoices.

Checking and monitoring outgoing Variation and Sub-contract Payment Certificate, prepare Local Purchase Orders, After Sales Invoices and Packing List.

Project: Dubai Parks and Resorts (Lego Land, River Land, Six Flags, Lapita, Bollywood, Motiongate)

Sheikh Zayed Road, Opposite Palm Jebel Ali

ECOVIS FULLER INTERNATIONAL – United Arab Emirates

(September 2014 – February 2018)

Certified Public Accountants (I.T Administrator cum Reception/Administrative Assistant)

IT Administrator

Responsible for hardware and software installation, maintenance and repair.

Performing routine audits of systems and software.

Developing & maintaining the company IT systems, software and databases.

Recommending and implementing improvements and efficiencies.

Management of server software and associated backup routines.

Providing maintenance support and break-fix solutions.

Liaising & meeting with external suppliers of IT services.

Troubleshooting technical problems and implementing solutions.

Purchasing of IT Equipment and software in line within agreed budgets.

Responsible for the fast and accurate troubleshooting of reported faults.

Providing technical support via helpdesk systems for a wide range of internal & external applications.

Administration and Organization

Performs administrative duties for executive management

Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning.

Coordinated and set up high-level conference calls and management meetings, special events and travel arrangements for top executives.

Conducted extensive Internet research on competitors and potential acquisitions, reporting findings to the Partners. Developed, formatted and maintained databases.

Updated and maintained the Executives calendar, completely re-organized the Executive and Finance libraries, and assisted managers with special projects as needed.

* Responsibilities include

Answered a high volume of incoming calls and in-person inquiries from clients and colleagues; treated each person with respect and provided information and referrals.

Acted as liaison and maintained open lines of communication among senior executives, middle management and administrative staff.

Increased efficiency through producing office standard documents for invoices, company letterhead and business cards

Recognized for financial acumen, successfully managing AP/AR, invoicing and vendor accounts, conducting due diligence and reconciliations and creating reports

Facilitated advertising expansion efforts through devising unique artwork templates and updating ad accounts.

Stock Room in-Charge

Monitors stocks

Monitor and records incoming and outgoing stocks.

Identify fast moving stocks and maintain its safe quantity to avoid material shortage.

Identify and arrange stocks for FIFO method to avoid long term stocking.

Conducts daily, weekly, and annual inventory.

Facilitate the cleanliness and tidiness of the stockroom in line with the 5S system.

Create reports to top management for stock inventory.

Document in- Charge

Keeps all the important documents pertaining to all aspects.

Ensure all data gathered are can be retrieved if needed.

Presents the documents needed on the Audit

Make reference drawing or drawing specs and document for new items on the line for reference.

Educational Attainment:

Bachelor of Science in Aerospace Engineering

Indiana Aerospace University

Kagudoy St. Basak, LapuLapu City

CERTIFICATION/SEMINAR

CCNA – Cisco Certified Network Associate – Routing/Switching & Security

I.T Skills Certificate – SitesPower Training Institute

OHSAS 18001 INTERNAL LEAD AUDITOR & RISK ASSESSMENT MANAGEMENT

Occupational Safety & Health Administration (OSHA) 132 Hours Training

o32 HOUR SAFETY AND HEALTH COMMITTEE MEMBER

o36 HOUR SAFETY AND HEALTH COMMITTEE LEADER

o36 HOUR OCCUPATIONAL SAFETY AND HEALTH SUPERVISOR

o36 HOUR OCCUPATIONAL SAFETY AND HEALTH TRAINER

o44 HOUR OCCUPATIONAL SAFETY AND HEALTH SPECIALIST

o48 HOUR OCCUPATIONAL SAFETY AND HEALTH MANAGER

o132 HOUR OCCUPATIONAL SAFETY AND HEALTH PROFESSIONAL PROGRAM

PERSONAL INFORMATION

Age : 33 yrs. old

Date of Birth : May 22, 1988

Language Spoken : 1st language – Filipino; 2nd language – English

Civil Status : Single

Citizenship : Filipino

Drivers License : International Driver’s Permit

References

•References and Certificates available on request

Contact this candidate