Receptionist/Administration Support

Janette Toussau

*** **** **. #*** • Redwood City, California 94063• 650-***-**** • ********@***.*** RECENT EXPERIENCE

Western Allied Mechanical 03/07-06/20

Receptionist/Admin Support 1180 O’Brien Dr. Menlo Park CA 94025

● Answered phones in a professional manner while greeting guests and helped direct them

● Organized all Lunch and Learns. Smaller duties included: handling requests, seeking management

● approval, arranging for lunch, setting up meeting spaces, and providing follow-up with vendors

● Handled water analysis shipments including labeling, packaging, and shipping

● Sent out overnight packages

● Ensured copy machines operated properly which included: keeping copies and fax machines stocked and replacing and ordering toner as needed

● Placed orders for all office supplies while keeping office supply closet clean and organized

● Made copies of reimbursement receipts received fromfield employees

● Processed all O&M requests from PMs; prepared O&M books as directed

● Handled ARAMARK deliveries & conference room reservation requests

● Ordered lunches/dinners for WAM functions

● Filed credit cards receipts following each purchase

● Assembled new job folders & engaged in misc. filing for all teams

● Completed vendor Pre-lien info sheet as requested by vendor

● Copied & assembled new hire field packets

● Provided hospital/clinic info for JHA/IIPPs and job lists

● Ordered name plates for new hires as well as anniversary plagues, clocks, watches, etc. as needed

● Typed warranty & various other letters for Principals/Project Managers

● Ensured training room kitchen and coffee area was stocked and kept tidy Rountree Plumbing and Heating 02/02-03/07

Receptionist/Admin Support 1659c Industrial Rd. San Carlos, CA 94070

● Answered all phone calls professionally while greeting guests and assisting with their needs

● Coordinated field worker and office time cards for signature

● Entered in invoices in American Contractor for accounting

● Maintained postage, copiers, faxes; ordered office supplies RELEVANT SKILLS

● Clear communication verbally and in writing

● Professional Demeanor

● Organized and Proactive

● Strong Interpersonal & Telephone Skills

● Multitasking and Prioritizing

● Proficient in Microsoft Office Suite

EDUCATION

High School Diploma

Sequoia High School, Redwood City, CA

REFERENCES

Angie Simon 1180 O’Brien Dr. Menlo Park CA 94025

CEO, Western Allied Mechanical; President, SMACNA 650-***-**** Terry Juri 920 Bauer Dr. San Carlos, CA 94070

HR Director (Retired), Western Allied Mechanical 650-***-****

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