*

Miss Stellina Alberta Lambert

Unit **, Selma Court, Gladiola Street, Windhoek, Namibia

P.O. Box 4695, Windhoek

Tel: +264-**-***-**** - adn9kp@r.postjobfree.com

Professional Summary

Chartered Secretary and Compliance Professional. A service-oriented analytical thinker with the ability to read and interpret compliance regulation and make them operational. A member of the Chartered Governance Institute of Southern Africa and the Compliance Institute of Southern Africa. She understands that Compliance is an evolving function which is the responsibility of all within an organization. On a personal level she is proactive, client centered, someone who has a calm approach to matters, will scrutinize the facts against regulation, policies, and procedures, without making quick judgements.

Skills and Value Offered

Expertise

- Corporate and Regulatory Compliance

- Concise Minute Taking

- Record Management

- Office Management

Experience

- Risk Management.

- Interpret and enforcement of regulation

- Time and Diary Management

- Handle Confidential Information

- Legal Compliance and Due Diligence

Employment History

08/2020 to Present Governance Officer

Namibia Institute of Pathology Ltd – Windhoek

- Assist the Company Secretary with management of all administrative requirements between the Board, Management and /or other stakeholders.

- Assist the Company Secretary with establishing, implementing, and maintaining legal compliance and legal due diligence.

- Provide secretarial assistance to the Company Secretary in executing their duties for the Board, Sub-Board Committee's in accordance with the levels of authority and ensuring that applications are escalated to the next Committees.

- Coordinate and organize all meetings Board and Sub-committee meetings.

- Assist with maintaining of statutory registers, filing statutory, maintenance or review and retention of important company documents.

- Assist with preparation and coordination of the Annual General Meetings.

- Assist the Company Secretary in executing secretarial duties of all Board and Board-Sub Committees (filing, client queries, receive clients, minute taking, screening calls, arrange meetings etc.).

10/2019 to 08/2020 Office Administrator: Investments Development Bank of Namibia (Pty) Ltd - Windhoek

- Arrange internal and external appointments for Head of Department (HoD), sending necessary notifications and organising all relevant administrative aspects.

- Meet with HoD daily to discuss diary and plan for the day. Co-ordinate diary appointments accordingly.

- Communicate travel requirements of the Department to the Office Administrator for Finance and Administration and prepare travel payment requisites, S&T forms, etc.

- Draft, prepare and type standard letters, general communication and correspondence.

- Provide support to meetings and events, including preparation of agendas, binding relevant information packs, arranging venues and taking minutes during the meetings. 2

- Provide support to the department in assessing applications (for compliance to Bank policies and best practices) and timeous submission to the Board and Board Committee meetings.

- Prepare and maintain the departmental monthly Operational Risk Register

- Assist the HOD with the implementation and translation of the Bank’s Strategic plan imperatives into the operational plans of the Investment Department. 2017 to 2019

Office Administrator: Business Development

Development Bank of Namibia (Pty) Ltd - Windhoek

- Perform secretarial and administrative duties for Head of Department (HoD), including diary management, receiving and redirecting telephone calls, receiving visitors, conducting travel arrangements for the department, preparing correspondence and relevant documentation.

- Arrange internal and external appointments for Head of Department (HoD), sending necessary notifications and organising all relevant administrative aspects.

- Conduct research, contacting relevant people, gathering company background, pre- reading relevant information.

- Assist the HoD with drafting and maintaining departmental budgetary control.

- Communicate travel requirements of the Department to the Office Administrator for Finance and Administration and prepare travel payment requisites, S&T forms, etc.

- Draft, prepare and type standard letters, general communication, and correspondence.

- Provide support to meetings and events, including preparation of agendas, binding relevant information packs, arranging venues, and taking minutes during the meetings.

- Provide support to the department in assessing applications (for compliance to Bank policies and best practices) and timeous submission to the Board and Board Committee meetings.

- Prepare and maintain the departmental monthly Operational Risk Register 2015 to 2017 Assistant to the Company Secretary

Development Bank of Namibia (Pty) Ltd – Windhoek

- Assist the Company Secretary with establishing, implementing, and maintaining legal compliance and legal due diligence.

- Assist the Company Secretary with the implementation and translation of the Bank’s Strategic plan imperatives into the operational plans of the Investment Department

- To provide secretarial assistance to the Company Secretary in executing their duties for the Board, Sub-Board and Management Committee's in accordance with the DBN's levels of authority and ensuring that applications are escalated to the next Committees

- To successfully act as the secretary for the various Management Committees

- Assist the Company Secretary with the collection, preparation and dissemination of information for the various Committees

- Review that all required documentation is on the file in terms of the Bank’s processes before submission to Board and Board Sub-Committees.

- Drafting resolutions and informing relevant HoDs timeously on resolutions taken by Board

- Ensure to complete and submit all CM forms for the DBN and keep updated records

- Conduct research on the legal environment that inform/affect the legal matrix and annual report

- Assist with maintaining of statutory registers, filing statutory, maintenance or review and retention of important company documents

- Assist with preparation and coordination of the Annual General Meetings

- Assist with review and updating of the DBN’s Legal Matrix and risk register

- Assist with the receipt and examination for completeness of, SLAs and other contracts submitted for legal review

10/2013 to 2014 Office Administrator: CEO’s Office & Company Secretary Development Bank of Namibia (Pty) Ltd – Windhoek

- To provide administrative support to the Company Secretary in executing secretarial duties of all Board and Board-Sub Committees (filing, client queries, receive clients, minute taking, screening calls, arrange meetings etc.).

- To provide secretarial assistance to the Management Committee’s in executing duties in terms of reviewing applications in accordance with the company policies and procedures. 3

- To provide assistance to the Company Secretary in executing duties in terms maintaining awareness and sharing information to staff on changes and updates in the legal and statutory framework through conducting in-house staff training.

- To provide assistance to the Company Secretary in executing duties in drafting, reviewing and compiling legal documents.

- Resume the duties for the Executive Secretary to the CEO when she is not available 01/2013- 09/2013 Office Administrator- Lending

Development Bank of Namibia (Pty) Ltd - Windhoek

- To provide administrative support to the Lending Department (filing, client queries, receive clients, screening calls, arrange meetings etc.).

- Review and prepare disbursement requests and submit to relevant HoDs for approval and to Finance Department for payment

- Monitor the Department’s spending and advise Head: Lending when there are significant variances against the budget

- Minute taking at departmental meetings

Education & Qualification

2020

2019

2019

Compliance Management Certificate

University of Cape Town

CSSA Professional Post Graduate Qualification: Company Secretarial and Governance Practice (NQA 08)

Chartered Secretaries of Southern Africa

CIS Professional Advanced Qualification: Governance and Administration (NQF 07) Financial and Accounting Services Sector Education and Training Authority(Fassest) 2018

2008

Chartered Institute of Secretaries Certificate (Programme 1,2 & 3) University of South Africa (UNISA)

Bachelor of Arts: Economics & Industrial Psychology University of Namibia (UNAM)

Affiliations and Membership

2021

2019

Affiliate Member – LS2020078033, Compliance Institute of southern Africa Associate Member – M0442019, Chartered Governance Institute of Southern Africa (CGISA) Short Courses

2019

2019

2018

2018

2018

2015

2014

Emotional Intelligence – Manpower Development Centre Project Management – STRATEX Consulting

Legal Due Diligence- Dr Weder,Kauta & Hoveka Inc

Loan (debt) Pricing Modelling- University of Namibia First Aid in the Workplace – SaveMed First Aid Training and Supplies Secrets of being an effective Company Secretary (IoDSA) Corporate Governance- Directors Skills Development Programme - (SADC/DRFC) 4

Skills & Proficiency

Languages: English, Afrikaans, Damara-Nama

Technology: Microsoft Office Suite, Pastel Accounting and SAP. Interpersonal Skills: Effective communication, intercultural competencies, ability to deal with ambiguity in the workplace, ability to work and/perform under pressure, ability prioritise between roles, tasks and activities with ease.

References

Ms Roberta Brusa Private Company Secretary Consultant/ previous Group Company Secretary- Ohlthaver & List

Tel: +264-**-***-****

Ms Nicolene Uaendere

Financial Analyst- Shell Namibia Upstream BV

Tel: +264-**-***-****

Mr Jakes Naomab

Ms Oumama Gotlieb

Manager Training and Development- Development Bank of Namibia Ltd Tel: +264-**-***-****

Executive Secretary to the CEO- Development Bank of Namibia Ltd Tell: +264-***-****

Contact this candidate