ESTHER ESI AIDOO

Address: Adomfie International, P.O. Box CS 9314, Tema

Email: adn9iw@r.postjobfree.com

Tel: +233- 209-411-576 +233-***-***-***

Executive Summary : Over 7 years’ of working with both international and local organizations; responsible for administrative and operations support services with experiences in the following areas:

Programme finance management which includes budget monitoring/tracking and reporting on resources.

A good working knowledge in Procurement and Supply Chain, (local and international sources of procurement procedures)

General Operations and Administrative services as well as Programme Support services

Effective Provision of logistical and supply services

Contract/Vendor Management for Services, goods & works)

Capable in reviewing agreements, acquisition Plan, tracking of Procurement channels for both management and programme

Provide procurement and supply update and report to programmes;

UN HACT Financial Management competencies.

Maintaining workflow by studying methods, implementing cost reductions and developing reporting procedures.

Analyzing operating practices, recordkeeping systems, warehousing and storage.

Competence in producing reports for meetings, workshops and field work for both internal and external. EDUCATION & QUALIFICATIONs:

Academic Institution Qualification Year Location

Kwame Nkrumah University of Science and

Technology (KNUST)

Bachelor of Science in

Business Administration

August 2010 - June 2013 Kumasi

Academy of Business Administration

(Institute of Commercial Management-ICM, UK)

Certificate in Business

Management Administration

March 2010 - Sept. 2010 University of Ghana Legon

Campus-Accra

Takoradi Technical Institute Higher National Diploma Sept. 2005 - June 2008 Takoradi Solid African Mission Computer Training School

(SAM Computers)

Certificate in Microsoft

Office Suite

May 2005 - August 2005 Tema

Tema Senior High School SSSCE Certificate Sept. 2001 - July 2004 Tema St. Paul Primary and Junior High School BECE Certificate Sept. 1994 - August 2001 Tema WORKING EXPERIENCES AND EMPLOYMENT HISTORY

UNICEF GHANA - Tamale WASH Section

Programme Assistant April 2019 - October 2019

Carried out transactions in VISION ensuring programme results, activities are as per the annual work plan (AWPs) and made amendments when necessary.

Assisted with the development of the various section operational plans (i.e. fund forecast, travel, leave calendar etc.) provided travel assistance and arrangements based on UNICEF’s policies.

Drafted responses to routine programme correspondence to partners and facilitated dispatch.

Liaised with the Ops. Section to facilitate administrative processes in support of programme activities including transfer of funds to partners, travels, planning for internal and external meetings, consultancy assignments, etc.

Embarked on Programme Field visit trips for monitoring and drafted report accordingly.

Assisted Programme Officers in organizing capacity development activities, programme reviews with partners, workshops and meetings, including planning for logistical arrangement by engaging with facilitators, arranging times and the needed items for participants.

Received and handedover goods/supplies to program colleagues and On-forward to Implementing partners where necessary.

Assisted management of the section’s records and filing systems, preparing and maintaining records and documents.

Assisted programme officers with Harmonized Approach Cash Transfer activities needed; collecting invoices and filling documents for approval thereafter processing in VISION/EZHACT Transactions i.e, DCTs, Liquidations, Refunds, Reprogramming and Reimbursement.

1

Followed up on expiring grants and reported on it accordingly.

Created program requisitions such as sales orders, purchase requisitions where necessary.

Assisted officers in compiling financial information relating to their projects and funding sources (Grants) and the preparation of background documents, working papers and tables for briefing on project reviews.

Entered all necessary information and documentations in relation to cash transfers in SAP software E-Z HACT.

Taking minutes of meetings and sharing with the team accordingly. UNICEF GHANA - Accra Education Unit

Programme Assistant October 2017 – April 2018

Facilitated the processing of contracts for consultants, vendors and external partners that supports the office in programme delivery. Uploading TORs in VISION, vendor lists and partners making sure they are up to date.

Supported the planning of UNICEF’s Annual Work Plan as per the country programme by providing data and logistical support throughout implementation.

Carried out transactions in VISION ensured programme coding are as per (AWPs).

Monitored and tracked the efficient distribution of supplies that are required for effective programme delivery.

Supported monitoring and reporting of programme results by working together with the program team.

Prepared monitoring and reported information for supervisors on agreed performance indicators.

Monitored projects implementation, followed-up on recommendations and submitted necessary reports as required.

Monitored budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow-ups.

Took part in field visits, end-user monitoring, participating in review meetings and other related workshops.

Reviewed and registered all incoming DCTs proposals from IPS and submitted to the Chief of Education for minute and on-forward to the appropriate officers for review before final processing. DCT transactions (Direct Cash Transfer)

Prepared all relevant documents such as cover letters and other documents related to payments transfers, have them signed off then dispatched to implementing partners. Liquidations

All incoming Liquidation documents are registered, reviewed and submitted to the Chief of section for minutes and on- forward to the appropriate officers for review before processing.

Reviewed Liquidation documents specifically cover letter, itemized cost sheet and FACE form for accurate completion before processing in E-ZHACT.

Preparation of Letters and Reports

Monitored budgets and financial expenditure of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions.

Made amendments and alterations as per section revisions when necessary. VISION and E-ZHACT system work

Carried out transactions in VISION/EZ-HACT ensuring programme results and activities are as per annual work plans

(AWPs).

Generating and tracking weekly DCT monitoring report and reporting to Team members for further action.

Moving and tracking of funds/grants, i.e. Carried out transactions in VISION pertaining to grants allotments and tracking expiring programme grants.

Created of Financial Commitments for payments and closed of FCs after payment.

Created Sales/Purchase order requisitions and contracts for programme implementation.

Interacted by sharing information and maintained an open line of communication with all colleagues regarding programme activities.

2

UNICEF GHANA - Accra Procurement & Supply Unit

Procurement & Supply Assistant July 2015 – July 2017

Received and reviewed supply requisitions (i.e. Sales Orders, Purchase Requisitions and contracts) as per the supply plan from the requesting sections and checked for accuracy of specification and other essential information.

Prepared solicitation documents such as (LITBs & LRFQs) for review and signature and forwarded to selected vendors, arranged and played a major role in bid openings sessions with designated officers.

Reviewed and Analyzed Bid Quotations and recommended the best qualified vendor considering price, capabilities, past performance and vendors reputation as well.

Recorded and prepared bid adjudication for order placement after each bid opening accordingly before awarding of contract.

Confirmed invoices and waybills upon completion of final delivery and on-forward to program sections for payment processes, maintained all records as well.

Drafted supply related submissions for completion and then undersigned by the Supply & Procurement Manager for review by Contract Review Committee.

Actively participated in the yearly and quarterly forecast for Supply & Procurement unit.

Kept track of Requisitions for procurement actions and followed up on issues that comes with the requisitions sometimes making sure procurement processes are brought to completion.

Corresponded with regional supply colleagues, offshore suppliers and supply division on procurement issues and communicated to supply colleagues accordingly.

Assisted in the preparation of procurement requests.

Updated procurement plan that reflects timelines for solicitations, evaluations, selections, awards, and delivery of products/services.

Prepared all documentation for procurement packages in the required format, including offer evaluation, description of selection process, price justification, SOW, necessary verifications, and purchase orders.

Regularly communicated accurate inventory tracking and incoming supplies information and shared with program colleagues accordingly.

Monitored and reported on the status of deliveries/receipts in relation to commodity allocations of logistics transactions such as local Purchases, offshore procurements, transportation and others.

Maintained a complete records and documentations for all Logistics and supply related matters, as well as Supplier/Vendor database accordingly.

Maintained contact list of contractors/vendors (suppliers, service providers) and government partners both local and international.

Corresponded with regional supply colleagues, offshore suppliers and supply division on procurement issues and communicated to supply colleagues accordingly.

Responsible for maintaining records of supply and procurement deliveries and resolve issues accordingly.

Undertook End-User-Monitoring field visit and resolve procurement problems where necessary.

Undertook pre-delivery inspection and assessment of new suppliers as well.

Made use of Market Survey by including new vendors in the solicitation process and updated vendor database for both local and international contacts.

Assisted in the coordination of meetings, workshops and other events.

Purchased office supplies as needed and prepare VAT and VRPOs claims as well.

Provided backup support for other tasks within the Administration, procurement and supply unit. Cargill Ghana Limited - Tema Commercial & Supply Unit Shipping Assistant October 2013 – April 2015

Prepared internal shipping documents (Pre and Post shipment documents) to both principals and customers on agreed contractual agreements.

Input all cocoa products (butter and powder allocation/orders using WAMS software (ERP stock software).

Prepared reports such as shipment planning, In-Transit report, Score cards, Delivery forecast etc.

Regularly checked all shipment Invoices before reconciliation is made by Finance department and Head office.

Ensured products and shipping documents are delivered to the recipients/customers.

Arranged for shipment bookings and confirmations from shipping lines as arranged per Tender and arranged for trucks for Local delivery within Ghana and Africa.

Liaised with the resident officer to prepare Shipment documents i.e. Landing Accounts, preparation of Free Zones Export & Local sales Quarterly reports for submission to Customs, Excise & Preventive Service Ghana. 3

Responsible for processing customer orders, by coordinating with vendors, warehouse supervisors, Transporters and shippers etc.

Coordinated and supervised the sales and shipment of finished products to customers both offshore and local.

Liaised with various shipping lines and agencies on vessel movement and routings in respect to bookings and container requisition.

Prepared shipment reports on goods shipped and goods in transit to principals on FOB, CIF or EX-Works trade terms.

Coordinated with production department and Cargill Holland on products damage and replacements before delivery to customers.

Generated all sales invoices to both Local and Export customers upon delivery.

Prepared monthly reports on all contract reconciliation to the Finance team in Ghana and Cargill contract team in Holland for confirmation of shipments.

Responsible for tracking, routing, demurrage and shipment related issues when necessary.

Conducted weekly, monthly and yearly stock/inventory with various departments.

Engaged in a continuous competitive client profiling database and managed relations with Customers.

Controlled incoming and outgoing documents, processed and maintained files/records of shipments.

Maintained and organized official reports on inventory and shipments.

Provided logistics support and assisted with meeting arrangements, performed other assigned duties. National Service Secretariat – Tema Metro Registration Centre Registration/Admin. October 2008 – August 2009

Enrolled personnel unto the National Service Scheme.

Issued allowances to service personnel.

Handled complains and issues of service personnel.

Going on service monitoring with the district National Service Coordinator.

Developed and maintained service personnel database.

Performed all other administrative duties.

QUALITIES /SKILLS

Eager and ready to learn, Honest and Polite

Good team player and relates well to people at all levels (internal and external partners)

High degree of integrity and good judgement, able to work independently

Ensures all actions are properly recorded and maintained by paying attention to details. COMPUTER SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint)

WAMS/SAP Software

UNICEF ERP VISION/E-ZHACT/SAP Software and E-Tools

Internet (computers and standard software programs)

Ability to use office equipment such as desktop computer/laptop, photocopiers, scanners, printers, shredder etc. ACHIEVEMENTS and TRAININGs

Member of a voluntary team for initiating and setting up UNICEF Crèche-Country Office, Accra

Member of a voluntary team making Baby hats for Preterm babies

In Training on SAP software (VISION/EZ-HACT), UNICEF Accra

Training on E-TOOLS software, UNICEF Tamale Field office

Online training courses on AGORA-UNICEF’s Global Hub for Learning and Development with certificates.

Member of PSB – Property Survey Board Committee – UNICEF country Office, Accra.

KSBSA- KNUST School of Business Students’ Association.

National Service Representative for Cargill Ghana Limited (NASPA) Association.

Member of Cargill Cares Ghana (Volunteer group)

Dormitory Captain (Senior High School)

Training on HRM by Austin of Gamey and Gamey Consult

KNUST Logistics and Supply Chain Management Forums/Trainings.

Training on SAP software (WAMS) at Cargill Ghana limited

Health/Fire Safety Training and Food Safety Training 4

Contact this candidate