**** ******** **** *.*. #**

Caledonia Michigan **316

Cellular Number: 517-***-****

E-Mail:adn9gg@r.postjobfree.com

Career Objective: Administrative Assistant with 20+ years of experience preparing flawless presentations, assembling, and maintaining the utmost confidentiality. Possesses a positive and adaptable attitude. Confident along with strong work ethic. I am seeking a position to leverage my knowledge and experience into a role as an Administrative Assistant.

E Education: Maple Valley Jr-Sr High School – Graduated

Lansing Community College – Business/Deans List

Work Experience:

Spectrum Health Blodgett Hospital

Administrative Secretary- Neuroscience and Spine Unit August 2019 – Covid-19 May 1, 2020

Interpersonal skills - interact with nurse managers, head nurses, and nursing staff at all levels of the organization.

Event Coordinator for lunches/team celebrations

A solid ability to make decisions within scope of responsibility where operational guidelines or procedures are non-existent.

Daily schedule edits to nursing schedules, prepared schedules weekly for nursing staff and placed on the nurse board for all staff to review.

Weekly requirement to balance the nursing staff scheduling throughout the Spectrum Health Blodgett Hospital.

Boarded/termination/transfers of all staff members

Handled confidential information, health records, payroll documentation and wages.

Proficient in Microsoft Office, including excel and power point.

Proficient organization skills with the ability to handle multiple projects and timelines.

Proficient verbal and written communication skills including the ability to develop outlines, prepare reports and compose business communications from outlines and notes.

Meeting minutes for nurse managers meetings, prepared outline of action items.

Scheduled meetings for nurse manger and staff.

Team encourager within the Administrative Secretary group.

Work Experience:

Prudential Global Data Services (Subsidiary to Jackson National Life Insurance Company)

Administrative Assistant to Vice President of IT Client Services December 2008- January 2017

Handled requests of leaders, maintained calendars, made travel arrangements, and processed travel reimbursements.

Strong interpersonal, communication, organizational and administrative skills.

Gay Marie Haddix

Page 2

Read and analyzed incoming correspondence, prioritized correspondence from critical, to urgent, reported the necessary importance to executives.

Prepared reports, memos, letters, and other documents, using Microsoft tools including spreadsheet, database and/or presentation software.

Planned and organizes all requirements for meetings, set-up webinars, prepared agendas (including refreshments/equipment/materials/ensuring right people were there/room arrangements).

Prepared an Annual three (3) day conference for over 30 associates each year which included travel, hotel stay, car rental, conference room location, and materials, meals, and snacks/refreshments.

Strong communication both oral and written correspondence, many associates worked at different office locations in different states.

Confidentially was critical as I assisted in preparing necessary paperwork for annual income increases along with promotions and annual associate reviews. Confidential conversations that were not to be discussed outside of meetings. Responsible for purchases with executives’ credit cards.

Assisted in planning the annual budget with leaders each year.

Prepared contracts with outside business source for legal review prior to executives signing. Once business contracts were approved via legal team, prepared contracts for executive signatures, distributed to necessary departments for filing.

Prepared Purchase Orders for hardware/software to service the clients throughout the company.

Prepared invoices daily for payment, coded invoices to be paid from correct designated budgetary assigned allocation, gathered invoice signatures, downloaded invoicing into an accounting system.

Provided backup administrative assistants to the Chief Technology Officer during the absence of his Executive Assistance.

Familiar with utilizing the SharePoint system.

Supported the entire team with a positive attitude and nothing is impossible thoughts, liaison between the associates and executives.

Work Experience:

Dr. David W. Mansky, DPM, PC

Office Assistant July 2006 – February 2008

The priority was to deliver quality care to informed patients in a comfortable and convenient setting.

Answered telephone and greeted patients, checked patients in/out and scheduled new appointments.

Verified insurance information, copied insurance cards, collected payments and/or co-pay payments.

Prepared charts for the day, filed updated patients notes, provide nurses and the doctor updated patient chart upon patients’ arrival.

Accurate record keeping, created new and maintained files.

Scheduled surgeries at two (2) different hospitals within the Michigan area.

Acted as the HIPPA Law Officer for the practice.

Gay Marie Haddix

Page 3

Verified customer orthotic orders and contacted the patient to schedule a fitting.

Assisted patients with questions, concerns, and related the information to the doctor.

Scheduled pharmaceutical information luncheons.

Dr. David W. Mansky, DPM, PC, as a team, we strived to make the office as efficient and convenient as possible for the customers’ needs.

Work Experience:

The Christman Company

Onsite Office Manager January 1994 – May 1999

Represented a company of a team of experts, leaders and partners focused on building more than buildings. Assisted in building strong lasting relationships at the center of it all.

Answered phone, answered questions, and completed messages for Manager and associates.

Greeted guest, and others as they arrived for meetings.

Worked onsite at the construction location in a temporary office. Assisted at the Michigan State University - Anthony Hall/Engineering Building during the upgrades and additions. Also worked onsite at the McLaren Hospital during construction of the Women’s Birthing Center and Parking Structure Addition.

Scheduled requested appointments with the architectures, engineers, and superintendents. Maintained a weekly meeting with the Director(s) of Project and General Office Manager.

Prepared Work-Orders for Sub-Contractors as the original bid dollar amount would change due to addition request of work via the owner(s)/director(s) of projects.

Maintained files, made sure each Sub-Contractor had current insurance policy.

Prepared blueprints to be sent out for additional copies or new blueprints for changes of project.

Ordered coffee/water and office supplies for office.

Ability to work independently and possess strong decision-making skills.

Volunteer Work

Assistant for Mrs. Wheelchair Michigan 2018 Adopt-A-Highway Trash Removal Team 2008 to Current

West Michigan Woman’s Life Chapter 839 Brad’s Connection – Sharing Smiles & Supporting Friends

Occasional Dog Walking for Friends Assistant Friends with Event Planning

Gay Marie Haddix

Contact this candidate