Executive Secretary
Resume:
JOAN PENA NAMORO
: **********@**********.***
: Doha Qatar
CAREER OBJECTIVE
An Enthusiastic Multi-Tasking Individual with Excellent Organizational Skills with The Ability to Coordinate Efficiently with Respect to Confidentiality. Working as A Problem Solver and Team Player. Has the Ability to Work Independently and Handle Multiple Assignments in Highly Pressured Situations and Consistently Meets Tight Deadlines in An Organize Manner. Result-Oriented and With A Positive Attitude. RECENT WORK EXPERIENCE
AL-BADAIL COMMERCIAL PROJECTS
Position: Executive Secretary of Shiekh and CEO
Doha, Qatar (January 2021)
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned PRIDE PROJECTS-Doha, Qatar PRIDE PROJECTS
Position: - Executive Secretary of General Manager Doha, Qatar (February 2020)
Maintaining and updating Logs
Archiving documents (soft and hard copies)
Scheduling Meetings with Sub-Contractor
Drafting MoM’s / Letters/Notice of Delay
Preparing Presentation /Statistic Mini reports
(Excel/Word/PowerPoint)
Read and analyze incoming memos, submissions, and reports, to determine their significance and plan in their distribution.
Open, sort, and distribute incoming correspondence, including faxes and emails.
File and retrieve corporate documents record and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare responses to corresponded containing routine inquiries.
Perform general office duties such as ordering supplies maintaining records management system and performing basic bookkeeping work.
Prepare agendas and decide for committee, board, staff, and other meetings.
ACADEMIC
QUALIFICATION
TRAINING CLASS:
- English Proficiency Program
(BMC Road, NAGACITY)
Class 65
- NCII CERTIFICATE
AUGUST-SEPTEMBER
2014
TERTIARY:
- University of Nueva Caceres
Bachelor of Secondary
Education Major in English
and Filipino
- Information Technology
Graduated
Global Site for I.T. Studies
San Nicolas, Iriga City (2012
– 2014)
- Passers of COMPUTER
HARDWARE AND
Servicing NCII
- TESDA CAMARINES SUR
- GLOBAL SITE STUDENT
COUNCIL
President (Student Council)
S/Y:2012-2014
SECONDARY:
- Alternative Learning
Acceleration (Top 1) Examiner
Top 1
- Sto. Nino High School
ELEMANTARY:
- La Medalla Elementary School
SALUTATORIAN (TOP 2)
ALFA MANPOWER- Madinat Khalifa South
Doha, Qatar
Position: Administration cum Secretary
Welcoming visitors and directing them to the relevant office/personnel.
Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
Coordinating and managing appointments, meetings, and the conference room schedule to prevent duplicate bookings.
Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
Purchasing office supplies, equipment, and furniture.
Overseeing the maintenance of office facilities, and equipment.
Performing other relevant duties when needed.
INTRALINK MANPOWER SERVICES
Doha, Qatar
Position: Administration cum Secretary
(May 2019-December 2019)
Developing business management goals and objectives that tend to growth and prosperity.
Designing and implementing business plans and strategies to promote the attainment of goals.
Ensuring that the company has the adequate and suitable resources to complete its activities.
Handle all the Business plan to achieved the goal, target and aim of the company
Conducting interviews of applicants, dealing with the client
Responsible to answer all the queries thru phone, emails, letter, etc.
EGMP INTERNATIONAL MANPOWER
Malate, Manila, Philippines
Position: Recruitment Manager (June 2018-May 2019)
Drive and direct all recruitment efforts and processes
Implement strategic hiring procedures and improve upon recruitment measures
Work with the human resources department to confirm hiring needs and requirements
Create and suggest new and effective interviewing procedures and techniques
Process and track applicant job submissions
Manage recruitment databases and advertising budgets PERSONAL DATA
Birth Date : Oct 08, 1989
Civil Status : Single
Nationality : Filipino
SKILLS
Cultivated and open-minded
Providing high quality works
Providing interpersonal Skills
Work under pressure
Ability to deal with hard
situation
Very good communication
skills
ASSOCIATE LIFE
Communication Skills
Sociability and team
Worker
Active Member in many
associations
Attitude and order
Possess excellent report
writing and communication
skills
Planning work effectively
to meet deadlines
Analyzing problems and
providing solutions
Fluent in Written and
Spoken English
Set clear goals and benchmarks for the recruitment team
Train and supervise recruiters in the correct company processes
To oversee their company's recruitment process in its entirety.
This includes designing and modifying recruiting procedures, recording recruiting metrics,
supervising the recruiting team and monitoring the recruiting team's performance.
Suntrust Properties Incorporated
Mckinley Hills, Fort Bonifacio, Taguig City, Metro Manila Position: Documentation Clerk (October 2017-May 2018)
Scan and Photocopy Documents. Document clerks
frequently scan and photocopy business-related
documents, including client files, correspondence, and company records
Type New Documents
Maintain Digital and Physical Files
Secure Documents and Files
Check Documents for Accuracy
Daleehl Amahl Office for Recruitment-Riyadh, Saudi Arabia
Position: Executive Secretary (November 2016-September 2017)
Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize a
ll outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring
information is organized and easily accessible
Jodans Aire Marketing
Engineering (Naga City)
Position: Office Staff
Handling incoming calls and
other communications.
Managing filing system.
Recording information as
needed.
Greeting clients and visitors as
needed.
Updating paperwork,
maintaining documents and
word processing.
Helping organize and maintain
office common areas.
Performing general office
clerk duties and errands.
Organizing travel by booking
accommodations and
reservations needs as required.
Coordinating events as
necessary.
Maintaining supply inventory.
Maintaining office equipment
as needed.
Aiding with client reception as
needed.
Experience as a virtual
assistant.
Creating, maintaining, and
entering information into
databases.
Puregold Hypermarket
Receiving Clerk- Back Office
Naga City, Camarines Sur
Comparing purchase orders
with invoices and packaging
lists.
Inspecting deliveries to
ensure they match order and
invoice criteria.
Receiving and signing for
deliveries.
Unloading deliveries from
trucks.
Processing returns for
incorrect or unsatisfactory
items.
Conduct research and prepare presentations or reports as assigned
Alrafedain Manpower International Corporation
Malate, Manila
Position: Recruitment Officer (January 2016-November 2016) Local Contract Job
Liaise with other managers to determine staffing requirements
Use internal and external systems to advertise job vacancies as appropriate
Ensure compliance with employment and data
protection related legal requirements
Assist other managers to process job applications and respond to queries
Organized and take part interview procedures as
required
Develop and keep up to date policies relating to employment and other human resources issues.
Byte Force Technology
Position: Assistant Accountant cum Cashier
Naga City, Camarines Sur, Philippines
Preparing financial documents such as invoices, bills, and accounts payable and receivable
Completing purchase orders
Managing payroll
Completing financial reports on a regular basis and providing information to the finance teams
Assisting with budgets
Completing bank reconciliations
Entering financial information into appropriate software programs
Managing company ledgers
Processing business expenses
Coordinating internal and external audits
Verifying balances in account books and rectifying discrepancies
Verifying bank deposits
Managing day-to-day transactions
Recording office expenditures and ensuring these expenses are within the set budget
Assisting the finance department and senior accounting staff members with various tasks, including
REFERENCE
Available on request
Sta. Clara Shipping Line
Bulan, Sorsogon
Position: Ticketing Audit Clerk
Ensure figures, postings,
and documents written by
accounting are properly
coded and accurate.
Verify records and
transactions.
Correct errors or make
notations for other workers
to correct.
Enter information from
receipts into computers.
Perform payroll functions.
Make phone calls to
customers or clients.
Use computer software to
input numbers.
Check records for accuracy,
often several times.
• Scrutinize expense
accounts, commissions,
loans, interest, account
payments, bank records,
inventory, and sales tickets.
• Compute totals using
adding machines or
calculators.
• Compare results with
recorded entries.
• Complete tax forms and
returns, workers'
compensation forms, and
pension contribution
forms.
• Write statistical, financial,
accounting or auditing
Contact this candidate