CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY

Asad Ullah Khan

Pakistan: Khyber Pukhtun Khwa, Swabi, Zaida

Mobile No.: 0092-315-***-****

KSA: Exit 04 Al Aqiq Riyadh

P.O. Box 560, Riyadh 11411

Mobile No.:009**-**-***-****

Mobile No.:009**-**-***-****

Email address: adn778@r.postjobfree.com

Company Email address: adn778@r.postjobfree.com Project Document Controller / Project Secretary

“Making Document Flow Smoother for Fast-Track Projects” Career summary

A Total of almost 11 (Eleven) years ‘of Experience in the field of Documentation as a Project Document Controller / Project Secretary.

Effective time management, strong organizational skills,flexible team player, hands on, efficient and driven professional with an entrepreneurial spirit, eager to build, learn and explore. An excellent assortment of soft & hard skills, significant interest in personal growth and self- awareness, experienced & continuing to build a career in Document Control Department by putting my skills to test by working with efficient & diversified organizations that in turn use my experience & knowledge for their benefit & growth confidence.

April 2017 – Up to Present

V3 Middle East Engineering Consulting Company. KSA Position Held : Project Document Controller/ Project Secretary KEY SKILLS

A well experienced Project Document Controller / Project Secretary con Document assigned to multi-discipline project enabling efficient document flow to senior management and the entirety of the project.

The ability to effectively prioritize tasks for excellent productivity. Ability to work efficiently and professionally with people from all backgrounds. Ability to take an orderly approach to keeping both physical and electronic documents, including the processes needed to discard obsolete records appropriately. Good level of computer literacy and strong skill in documentation management. Ability to perform consistently under any situations to exceed expectations and to maintain objectives under extreme pressure.

Excellent track record of all multi-discipline project documents. CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY Computer Skills:

Computer Programs Emphasizing the Production of Documents found in Business Such as Microsoft Excel, Word, Outlook, PowerPoint Access and Visio etc…

Primavera Software (Primavera Contract Management: Database for Project Documents.)

Aconex

Oracle Using for the Preparation of PR’s and Applications etc….

Email Handling and Internet Browsing.

CAREER HISTORY

V3 Middle East Engineering Consulting Company.

P.O. Box 5480, Riyadh 11422 KSA

Tel: 009**-**-***-****

adn778@r.postjobfree.com

Established in the Kingdom of Saudi Arabia in 2003, V3 Middle East Engineering Consultant Co. has built a Strong Reputation for Architectural/Engineering and Design Excellence, Drawing on Our Rich History of Unsurpassed Quality, Commitment to Excellence and Focus on Clients. Projects with V3 Middle East Engineering Consultant (Current Company): July 2020 – Up To Present :

Position : Project Document Controller / Project Secretary Projects : MiSK City (Irqah Road, Boundary Wall, School, Sports Park) Client : MiSK

Client’s Representative : JLL

Project Manager : Arcadis

Consultant : V3 Middle East Engineering and Consulting Company Project Value : SAR 550 Million

July 2019 – July 2020:

Position : Project Document Controller / Project Secretary Project : Janadriyah Project, Riyadh (Janadriyah Festival) Client : Ministry of Culture (MOC) (Kingdom of Saudi Arab) Client’s Representative : Phoenix

Project Manager : JLL

Consultant : V3 Middle East Engineering and Consulting Company Project Value : SAR 600 Million

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY January 2019 – July 2019:

Position : Project Document Controller / Project Secretary Project : Pop Ups Containers (P 3.03) KAFD Project Client : KAFD Development & Management Company

Client’s Representative : Jasara

Project Manager : JLL

Consultant : V3 Middle East Engineering and Consulting Company Project Value : SAR 25 Million

January 2018 – December 2018:

Position : Project Document Controller / Project Secretary Project : Emaar Head Office and Sales Center Jeddah Client : EMAAR

Client’s Representative : EMAAR

Project Manager : V3 Middle East Engineering and Consulting Company Consultant : V3 Middle East Engineering and Consulting Company Project Value : SAR 130 Million

April 2017 – December 2017:

Position : Project Document Controller / Project Secretary Project : IKEA AL Hofouf Order and Collection Point Al Ahsa Mall Client : IKEA Saudi Arabia (Kingdom of Saudi Arab) Client’s Representative : Ehtraf Real Estate Developer Project Manager : V3 Middle East Engineering and Consulting Company Consultant : V3 Middle East Engineering and Consulting Company Project Value : SAR 35 Million

Job Responsibilities

Organizing Project Documents Using the Primavera Contract Management (PCM)

[Correspondence Module, Reports Module and Safety Modules].

Using ORACLE for Different Things (PR, Store Materials, Applications and for Manpower).

Process the Material Inspection Request (MIR), Inspection Request (IR) and Update all the Registers of IR’s, MIR’s and NCR’s (LOG’s).

Retrieving Data Every day and Coordinates with Planning Department for the Preparation of Weekly and Monthly Reports.

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY CAREER HISTORY

Recording and Filling of Master Documents or Drawings.

Preparing of all kind of Document Submittals, Document Transmittals and Internal RFI’s for Internal Communication for the Departments in Between.

Process Documents for Revision or Approval.

Monitoring and Distributing Documents to the Concerned Departments.

Keep track of the issues and the receipts of the documents.

Maintaining Log of Work Pack, Hand over Packs, Transmittals, NCR’s, Technical Queries and Minutes of Meeting.

Manage Documents of Various Departments.

Retrieving data every day and Coordinate with Planning Department for the Preparation of Weekly and Monthly Reports.

Preparing of IPC with QS Department for Payment Certificate.

Preparing of all kind of Meetings such as Senior Management Meeting and Governor’s Meeting.

Liaison with the necessary team member for timely preparation of document submissions or reports.

Process Documents for Revision or Approval.

El Seif Engineering and Contracting Company.

P.O. Box 2774, Riyadh 11461 KSA

Tel: 00966-011-454-9191

www.el-seif.com.sa

El Seif Engineering and Contracting Company was Established in the Kingdom of Saudi Arabia in 1956 to Participate in the Growth and Development of the Kingdom’s Economy, Principally in the Building and Construction Fields.

February 2015 – March 2017

Position : Project Document Controller / Project Secretary Project : King Abdullah Ibn Abdul Aziz Project Development of Project : Security Facilities for MOI Contract No. 01, Package Project : “KAP-2A, 2B-1, 2 & KAP-2B5”

Client : Ministry of Interior (Kingdom of Saudi Arab) Client’s Representative : NKY (Engineers and Architects) Project Manager : TYPSA Group of Consulting

Consultant : NKY (Engineers and Architects)

Project Value : SAR 1.9 Billion

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY Project Description:

The KAP 2 A & B Project is located in three different places consist of Riyadh, Tabuk and Hail. The King Abdullah Ibn Abdul Aziz Project is for the Development of Security Facilities for the Ministry for Interior for the Kingdom of Saudi Arabia. The Contract 1 Include the External Landscaping and will incorporate the Specialist Subcontractor for the Technologies at Auditorium, Conference and Banquet Halls.

Job Responsibilities

Organizing Project Documents Using the Primavera Contract Management

[Correspondence Module, Reports Module and Safety Modules]. 4

Using ORACLE for Different Things (PR, Store Materials, Applications and for Manpower).

Implementing document control system and management processes.

Reviewing subcontracts and writing contractual letters to subcontractors (inconstant).

Maintaining Log of Work Pack, Hand over Packs, Transmittals, NCR’s, Technical Queries and Minutes of Meeting.

Usage of Oracle for the Preparation of PR’s and Applications ETC…

Preparation of Daily Reports Using Primavera’s Report Module and Preparing Submittals’ and Transmittals [Materials, Documents and Shop Drawings].

Process the Material Inspection Request (MIR), Inspection Request (IR) and Update all the Registers of IR’s, MIR’s and NCR’s (LOG’s).

Preparation of Request for Quotation for Material Submission.

Work with Client Document Control Team to ensure all Controlled Project Documentation is current and complete.

Preparing of IPC with the Planning Department for Payment Certificate.

Preparing of all kind of Meetings such as Senior Management Meeting and Governor’s Meeting.

Recording and Filling of Master Documents or Drawings.

Preparing of all kind of Document Submittals, Document Transmittals and Internal RFI’s for Internal Communication for the Departments in Between.

Process Documents for Revision or Approval.

Liaison with the necessary team member for timely preparation of document submissions or reports.

Retrieving Data Every day and Coordinates with Planning Department for the Preparation of Weekly and Monthly Reports.

Comply with the Regulatory Procedures.

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY CAREER HISTORY

SAUDI CONSTRUCTIONEERS EST. P.O.

Box 107, Riyadh 11411 KSA

www.saudico.com.sa

Saudi Constructions Est. was established in the Kingdom of Saudi Arabia in 1972 to Participate in the Growth and development of the Kingdom’s economy, principally in the Building and Construction fields.

June 2012 – February 2015

Position : Head Document Controller / Project Secretary Project : King Abdullah Financial District

project : Conference Centre Project, Parcel A.01 project

: Contract No.02, Package “C28C”

Client : Public Pension Agency

Client’s Representative : Rayadah Investment Company Project Manager : Conference Centre Project Team [CCPT] / Hill International Consultant : Skidmore, Owings & Merill LLP [SOM]

Project Value : SAR 775 Million

Project Description:

The KAFD Conference Centre is located at King Abdullah Financial District [KAFD] in the North King Fahd Road Corridor. The Conference Centre is an attractor Building Located adjacent the Financial plaza with total approximate area of 121,757,07m . The Contract 2 works are consisting of fit-out and MEP Works with the exception of the incorporate the specialist subcontracts for the mega-roof structure and external enclosure as well as the state out audiovisual technologies at auditorium, Conference and Banquet Halls.

Job Responsibilities

Close Coordination, Supervision, Guidance and Training of the 9 no. of Document Control staff, Office Assistants and Secretaries.

Organizing Project Documents Using the Primavera Contract Management [Correspondence Module, Reports Module and Safety Modules].

Manage Documents of Various Departments.

Implementing Document Control System and Management Processes.

Reviewing Subcontractors and Writing Contractual Letters to Subcontractors (Inconstant).

Working on Primavera Contract Management for Making RFI’s, Material Submittals and Transmittals and Related Things n every Discipline. CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY

Maintaining Log of Work Pack, Hand over Packs, Transmittals, NCR’s, Technical Queries and Minutes of Meeting.

Preparation of Daily Reports Using Primavera’s Report Module and Preparing Submittals’ and Transmittals [Materials, Documents and Shop Drawings].

Process the Material Inspection Request (MIR), Inspection Request (IR) and Update all the Registers of IR’s, MIR’s and NCR’s (LOG’s).

Devise Documental Procedures with the Principles of Quality Management if Necessary.

Retrieving data everyday and Coordinate with Planning Department for the Preparation of Weekly and Monthly Reports.

Work with Client Document Control Team to ensure all Controlled Project Documentation is current and complete.

Preparing of all kind of Meetings such as Senior Management Meeting and Governor’s Meeting.

Preparing of IPC with QS Department for Payment Certificate.

Recording and Filling of Master Documents or Drawings.

Preparing of all kind of Document Submittals, Document Transmittals and Internal RFI’s for Internal Communication for the Departments in Between.

Processes Documents for Revision or Approval.

Preparing Reports in the Prescribed Format.

Monitoring and Distributing Documents to the Concerned Departments.

Process Documents for Revision or Approval.

Liaison with the necessary team member for timely preparation of document submissions or reports.

Comply with the Regulatory Procedures.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

March 2012 to June 2012

Document Controller / Secretary

Project : King Abdullah Financial District

project : Design & Build Project of Parcels 5.07 & 5.08, Package project

: “DB06D”

Client : Public Pension Agency

Client’s Representative : Rayadah Investment Company Project Manager : Hill International

Consultant : Zuhair Fayez Partnership

Project Value : SAR 1.15 Billion [$307 million]

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY Project Description:

Design / Build project located in Public Pension Agency’s King Abdullah Financial District at Parcels 5.07 & 5.08, which is designed as one of the region’s best-planned communities, providing sophisticated metropolitan design with futuristic skyline. The project [Package DB06D] consists of 4 towers inter-connecting with each other on the basement level for 2 parcels with total built-up area of approximately 156,000m2. Parcel 5.07: Consist of 2 units of 14 storied for the residential, 12 storied for the xxxxxxxxxxx.offices purpose with 4 basements level for parking and driver’s rooms. Parcel 5.08: Consist of 2 units of 20 storied for residential, 17 storied for offices xxxxxxxxxxx.purpose with 4 basements level for parking. Job Responsibilities

Preparing correspondences.

Supporting the project manager and his team for day to day works.

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Preparing Submittals and Transmittals [Materials, Documents and Shop Drawings].

Preparing Daily Reports using Primavera’s Report Modules.

Liaison with the necessary team member for timely preparation of document submissions or reports.

Retrieving data every day and Coordinate with Planning Department for the Preparation of Weekly and Monthly Reports.

Manage filling System of Project Documents. Ensures all files [Hard and Soft Copies] are well organized and updated.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Monitoring / Updating HSE Status Log for the Submission of Weekly and Monthly Reports.

Maintain the files and control logs as required by the project. CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY January 2010 to March 2012

Secretary / Secretary Hardware Technician and Network Administration Project : Fuji Corn Complex

Client : Fuji Foundation Floor Mills

Project Description

Job Responsibilities:

Preparing correspondences.

Complete Installation of Local Area Network (LAN) within FCC.

Installation of different Operating Systems like Windows Server, Window 2000, Window XP, Window Vista.

Troubleshooting & Maintenance of LAN (Local Area Network).

Incoming Letters and Outgoing Letters filling and Distribution.

Act as a Resource Person, Solving Computer Problems for its Users.

Supporting the Project Manager and His Team for day to day Works.

Coordinate all activities related to the Document Control Procedure, Including Technical Documents, Drawings and Commercial Correspondence.

Input Document data in the Standard Registers ensuring that the information is accurate and up to date.

January 2009 to January 2010

Production In charge / Sales Officer

Project : Chaudhary Floor Mills

Client : Chaudhary Floor Mills (PVT) LTD.

Job Responsibilities

Preparation of al the Items in Mill and Keeping Record for Production.

Communicate with whole sale Customers.

Checking of the Sales Weekly Basis.

January 2008 to January 2009

Secretary

Project : Nova Industries L.L.C

Client : Nova Industries L.L.C (Darvesh Group)

KEY SKILLS

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY A well experienced Project Secretary con document assigned to multi-discipline project enabling efficient document flow to senior management and the entirety of the project. The ability to effectively prioritize tasks for excellent productivity. Good level of computer literacy and strong skill in documentation management. Ability to perform consistently under any situations to exceed expectations and to maintain objectives under extreme pressure.

Job Responsibilities

Preparing Correspondences.

Work with Client Document Control Teams to Ensure all Controlled Project Documentation is Current and Complete.

Preparing of all Kind of Document Submittals, Document Transmittals, Document Transmittals and Internal RFI’s for Internal Communication for the Departments in Between.

In Coming Letters out Going Filling and Monitoring.

Maintain the Files and Control Logs as Required by the Project.

Manage Filling System of Project Documents. Ensure all Files [Hard and Softcopies] are well Organized and Updated.

Work with Client Document Control Teams to Ensure all Controlled Project Documentation is Current and Complete.

Career objective

Seeking a suitable position in the field of documentation and in accordance with my professional experience, qualification and skills achieved over the years towards attainment of self-development in career, thereby contributing to the growth of the organization while being resourceful. THINGS I CAN BRING TO THE COMPANY

I am a hard worker with the experience to get things done efficiently. I can contribute my organizational skills and my ability to work well in a group. I have the right experience and knowledge achieved over the years in documentation field, and I am confident that my acquired skills, training and expertise with the use of standard tools and my discipline will contribute significantly to the value of the work that you want done. My creativity, productivity and work-efficiency and the high quality of outcome I can offer will boost the work progress.

Interpersonal traits and attitudes

Responsible and hard working person, organized, result oriented. A person that value principles, relationships and company resources; pro-active and not re-active. I’m a person able to know everything I need to know about my company like products, services and competitions. Also able to replicate performance or to repeat good performance without deviation; eager to learn and will continuously improve.

personal information

Citizenship : Pakistani

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY Iqama : Transferable

Date of Birth : 05th March 1987

Place of Birth : Swabi Pakistan

Age : 34-year-old

Civil Status : Married

Religion : Islam

Language : English, Urdu, Hindi, Pashto and Arabic educational attainment

Bsc (Computer Science) : Govt.Degree College Lahore Swabi Campus

: University of Peshawar Pakistan

Class of 2007 / Marks : 357/550

:

Fsc (Pre-Engineering) : Govt.Degree College Zaida Swabi Campus

: University of Peshawar Pakistan

: Class of 2005 / Marks: 628/1100

Matric (Secondary School): Quaid E Azam Public School

: Zaida Swabi Pakistan

: Class of 2002

DATABASE : Primavera Contract Management

[Expedition] 2012 / Riyadh KSA

DATABASE : Aconex

[Expedition] 2015 / Tabuk KSA

DATABASE : ORACLE

[Expedition] 2015 / Tabuk KSA

DATABASE : Earth Work, Auto Cad Land desktop

[Expedition] 2011 / Riyadh KSA

DATABASE : Auto Cad Civil 3D

[Expedition] 2013 / Riyadh KSA

Short Course : Certification in Auto Cad

Basic 2D & 3D with Color Rendering

[Expedition] 2006-2007 / Peshawar Pakistan

Short Course : Certification in HardWare

[Expedition] 2006-2007 / Peshawar Pakistan

essions

References

Name OCCUPATION COMPANY CONTACT

CV – ASAD ULLAH KHAN –PROJECT DOCUMENT CONTROLLER / PROJECT SECRETARY Mr.Peter Ward Senior Director JLL Consultants 009**-**-***-**** Mr.Ehab Nurein Senior Project Manager V3 Consultants 006**-**-***-**** Mr.William Killmartin Project Manager JLL Consultants 009**-**-***-**** Mr.Yasin Sara Senior Director First Fix 009**-**-***-**** Asad Ullah Khan

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