Finance Manager Sales Administrator
Resume:
Curriculum Vitae
Of
MELISSA TRAUERNICHT
Personal Details
Surname
:
Trauernicht
Name
:
Melissa
Address
:
* ********** ******, ********** ******
Vanderbijlpark
1900
Telephone Number
:
+27 (0-82-609-**** ( C )
:
adn55v@r.postjobfree.com
Date of Birth
:
30 January 1989
Age
:
30
ID Number
:
Marital Status
:
Single
Nationality
:
South African
Language
:
Afrikaans, English
Health
:
Excellent
Drivers Licence
:
Code 08
International Education
New Zealand Qualifications Authority (NZQA): IQA Assessment
Qualification: Bachelor of Commerce (Economics and International Trade)
Assessment Outcome: Bachelor's degree at Level 7
Education
School
:
Driehoek High School, Senior Certificate 2007
La Beautè Clinic
:
Nail Technician – 2009
Tertiary qualification
:
North West University (Vaal Campus)
B COM – Economics and International Trade 2010
Honors – Entrepreneurship and Business Management
(With distinction) 2011
Main subject
:
Integrated Management application
Economics
Retail management
Accounting
International marketing
Sales management
Marketing research
Computer Literacy
Windows
MS Office/Vista (Word, Excel, Adobe, Ext)
Internet and Emails
Data Ease Financial System
SAP Finance and Export
HeiMatch
CIL
Sage Evolution
Sage One Desktop
Sage Online
Sage Payroll
QuickBooks
Employment History
Current Firm : Pre Hennies Pharmacy t/a Lifezest Pharmacy and SO Bling Salon
Period : Nov 2021 – Current
Address : Number 6 Consolidated Building
Rijn Street
Vanderbijlpark
Reference : Patson Chigwende
Position : Finance Manager / HR Administrator
Duties : Running and maintaining the Finance Departments for both companies.
Full Debtors function.
Ensure that all accounts are managed in a timely and efficient manner.
Allocations are done on a daily basis to ensure a smooth month end.
Performing daily till cash-ups.
Ensure that petty cash is balancing on a daily basis.
Ensure that there is change.
Ensure that cash deposits are done once a week.
Ensure that all PPE quotes are received from Reps and invoices are sent to the customer on time.
Full Creditors function.
Ensure that Accounts are managed in a timely and efficient manner.
Ensure that all invoices are processed and reconcile back to month end statements.
Prepare a payment list for each month end.
Banking.
Responsible to upload bank statements on Sage on a daily basis and ensure that all invoices are accounted for.
Ensure that all cash is obtained from both Companies and banked once a week.
Ensure that all Bank reconciliations are done with month end procedures.
HR/Payroll:
Responsible for the full payroll function.
Ensure that new employees are added to the payroll system.
Ensuring that the details of the employees are maintained.
Ensure that wages are paid on time.
SARS/VAT:
Ensuring that all SARS returns (VAT, Turnover VAT, PAYE, UIF, SDL, ext) are submitted on time and in full.
Ensure that all payables to SARS is done and submitted before deadlines.
Firm : AL-KO Trailco (Pty) Ltd
Period : Feb 2019 – Nov 2020
Address : 1 Bessemer Street
Duncanville
Vereeniging
Reference : Lee-Ann Freire
Position : Accountant
Duties :
Full Debtors Functions:
Ensure all accounts are managed in a timely and efficient manner
Ensure all payments are allocated correctly
Ensure that all cash and card payments are given trough every morning to ensure allocations are done
Sending out Statements at month end
Following up on outstanding accounts
Investigating any account query
Sending copy invoices and delivery notes to customers when required
Doing weekly and monthly Account Receivable reports which is sent to management as well Germany
Responsible to do all credit notes when requested by the Sales Department
Responsible to do all the necessary credit checks on all new credit applications and process on Sage when approved
Full Creditors Functions:
Ensure all accounts are managed in a timely and efficient manner
Processing all Purchase orders rece3ived by suppliers
Ensure that all statements reconcile back to accounts
Prepare a payment list for each month end
Ensure that all creditors are paid in time
Responsible to load payments in the bank
Need to reconcile all accounts each month and report discrepancies
Banking:
Responsible to report all account balances on a daily basis
Responsible to pull bank statements every day for upload on Sage
Need to check payments if requested by Sales Department
Responsible to report all Receivables on a daily basis to
Management
Responsible to load all payments – from daily cash payments to monthly account payments
Responsible to load new beneficiaries and maintaining them
Wages:
Responsible to upload all the wages for payment on a weekly basis
Responsible to check all amounts and report discrepancies
Ad-Hoc:
Responsible to take cash from walk in clients and link the payment to an invoice
Prepare cash pick-ups for Fidelity
Ensure all card payments are done correctly and allocated to correct invoice
Ensure to maintain the Petty Cash on a daily basis
Responsible to report the daily sales Globally as well as Internally on a daily basis
Responsible to report the daily cash Globally as well as Internally
Perform AR as well as AP journals on a daily basis to maintain accounts effectively
Report our Working Capital to Global on a weekly basis
Responsible to report all figures to STATS SA
Assist the Finance Manager with all additional requests that is not limited to the above responsibilities
Firm : Conframat Bricks and Paving
Period : May 2018 – Jan 2019
Address : 4 Graniet Road, Pendale
Meyerton
Reference : Rial de Wet
Position : Assistant Finance Manager
Duties :
Assist with counter sales to the direct public customers as well as existing accounts customers
Preparing quotes and receiving orders
Making out delivery notes as well as invoices and receiving of cash payments
Balancing of cash on hand on a daily basis
Reconciling all cash received back to invoices and delivery notes
Booking delivery schedules with transporters according to the customer needs
Reconciling stock reports on a daily basis
Assist in all ad-hoc duties as requested by the Finance Manager
General management of all financial, administration and personnel duties
Filling
Firm : Heineken South Africa
Period : March 2017 – Nov 2017
Address : Inanda Greens
Sandton
Reference : Sias SMith
Position : Financial Accountant
Duties :
GL Reconciliations:
Prepare Balance Sheet Reconciliations for review
Month-to-month comparison of the Balance sheet and reasons for variance
Present recons to Finance Manager
Group Reporting and Month End Process:
Assist with Group Reporting (flat file upload, clearing of validations), monthly actual, quarterly estimates and budgets
Process journals in respect of monthly standard accruals and business accruals, reconciliations, corrections and payroll
Assist with month end closure
Analyze the GL Accounts
GRIR Process:
Insert commentary on ageing report of GRIR, VOPM and Freight Liability by Vendor on a monthly basis including action, owner and date to be auctioned by
Follow up with warehouse, engineering departments on GR’s not being done, incorrectly GRV’s daily
Request delivery notes from suppliers to provide support for warehouse to perform GRV’s
PTP Process:
Confirm Banking details of vendors to valid supporting documents
Execute weekly payment proposals on SAP
AD-Hoc Duties:
Monthly regression testing on test system to improve Finance processes
Assist external and internal auditors with requests, provide explanations and prepare audit information
Do a weekly volume report for Export Department and load for Group review
Perform a monthly scorecard for the Export Department to view performance compared to the previous year and budget
Prepare and upload payroll in time for monthly checks and recons by Controlling Team
Managing the Export Finance Department in full
Firm : Heineken South African Export Company (Pty) Ltd
Period : June 2014 – Feb 2017
Address : Inanda Greens
Sandton
Reference : Sias SMith
Position : Accountant
Duties :
Need to provide administrative support to the Finance Manager in all aspects of financial management
This include monitoring and maintain the full functions for both Account Payables as well as Account Receivable
Prepare invoices for AR
Reconciliations for AR and AP
Cash Flow Management
Manage Monthly journals
Update entries and maintain sub ledger for fixed assets
Reconcile all Bank accounts and resolve all issues in processes
Perform payment run to all vendors
Working on all Group accounts and submitting account details onto HeiMatch for Reconciliations
Firm : Heineken South Africa t/a Sedibeng Brewery
Period : June 2013 – June 2014
Address : 1 De Man Street, Kliprivier Business Park
Meyerton
Reference : Sias SMith
Position : Sales Administrator
Duties :
Part of the automation process for all sales
Ensure that production is invoiced on a daily basis according to the MES reports
Record all discrepancies on the MES reporting system
Update weekly orders from customers
Ensure that relevant credit notes are raised to DHN
Ensure that the Automation Process for all customers are done correctly and fluently
Ensure invoicing for all By-Products are invoiced every second day and sent to customers
Update SOP’s (Standard Operating Procedure) for Automation Processes
Ensure that Debtors reports (Debtors Analysis and Statements) are up to date and sent to customers for month end closing
Follow up on debtors payments and queries
Reconciliation of creditors accounts including Transportation companies and distributors for Heineken South African Export Company
Filling
Firm : McKinnon Chain – A Division of Scaw SA
Period : August 2011 – May 2013
Address : Ring Road
Duncanville
Reference : Nicolene Nieuwoudt
Position : Export Clerk
Duties :
Compile and confirm new shipping bookings
Issuing new orders on SAP and maintain on time delivery
Update Export orders on a daily basis
Sending customers order confirmations and quotes as required
Preparation of all shipping/export documents including Bill of Lading and SADC certificate
Dealing with all export rebates
Issue invoices to customers for payment
Container planning
Updating customer schedules and sending it to the customer
Stock take
Filling
Firm : AMS Rentals
Period : September 2010 – July 2011
Address : Hendrick van Eck BLVD
Vanderbijlpark
Reference : Geraldine Venter
Position : Admin/ Creditors Clerk
Duties :
Stock Takes
Petty Cash
Issue new orders
Booking of new Stock
Switch board
Filling
Creditors clerk
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