Payable Supervisor Accounts

QUALIFICATIONS

Accomplished professional possessing exceptional accounting, customer service, staff and project management and organizational skills. Experience supervising staff, managing teams, working with various levels of staff, management, directors and board members. Ability to work independently and as part of a team. Possesses exceptional written and oral communication skills.

PROFESSIONAL EXPERIENCE

Colo-Nesco Community School District – Zearing, IA August 2020-Present

Preschool Associate/Paraeducator

Interact with all preschool children both in a group and individual setting while fostering a safe, fun, creative and educational environment

Maintain relationships with preschool and kindergarten students assigned while encouraging following classroom rules, staying on task and completing assignments and activities

Provide educational support to both the master teacher in assigned classroom and other teachers as necessary

Attend meetings with ADA and other educational personnel to further educate on specifics of special education

Close and open assigned preschool classroom daily

Associated Students of SDSU – San Diego, CA January 2011-January 2020

Accounts Payable Coordinator - August 2015-January 2020

Accounting functions:

Responsible for planning, organizing, and evaluating the Accounts Payable Department needs and day to day functions while supervising accounts payable and customer service full-time career and part-time student staff

Create, review and approve departmental accounting and customer service procedures; ensuring all processes, procedures and services were compliant with the CSU Chancellor’s Office and Associated Students executive governing board policies

Process and maintain all purchasing cards for departments of Associated Students (Approximately 60 card holders – individual and department cards); provide detailed and complex purchase reports for area directors

Prepare routine financial reports for departments and all Student Organizations (approx. 300 campus wide organizations)

Assists in preparation of all audit schedules, reconciliations and document retrieval, both internally and externally (Annual, quarterly and specialized audits)

Create and complete complex reconciliations for vendors, student organizations (customers), area directors and other SDSU auxiliaries.

Forecast, review and monitor accounts payable department budget for Finance Manager

Fixed Asset management – Monitor, update, review & provide complex reports to all departments

Accounts Payable & General Ledger Reconciliations

Process yearly 1099’s – Full process to verify tax ID numbers, company or individual names and addresses. Submit completed documents to appropriate state and federal agencies.

Maintain Sales Tax Certificate for Associated Students; monthly, quarterly and yearly filing of Sales Tax Returns

Petty Cash distribution, reconciliation and auditing completed monthly

Maintain Electronic Filing system in department

Serve as Advisor and Secretary for Campus Program Funding committee

Coordinated trainings with each department on a yearly basis. Train new employees across all departments on accounts payable, purchase orders, procurement cards and customer service.

Assists in the creation of departmental policies and procedures, including updates to the existing

Customer Service functions:

Responsible for overseeing all banking operations, from new account approvals to renewals for student organizations (external customers) bank accounts

Provide monthly bank account statements and reconciliations for student organizations and area departments

Work closely with executive board members, assistant dean’s and members of each student organization (Approximately 300 organizations within SDSU campus)

Create and review budgets with executive board members each semester to help allocate funds to appropriate expenses

Handle all student complaints in relation to their bank accounts, reimbursements, fundraiser, sales tax certificate and donation questions

Provide monthly training and information sessions to provide better working knowledge of what Student Organization Banking consists of and what the expectations are for each organization that has an account; create and distribute training documents for each sessions

Accounts Payable Supervisor - January 2011-August 2015

Responsible for overseeing all Accounts Payable functions, including invoices, purchase orders and check processing (Approximately 5500 vendors, including third-party suppliers, contractors, student organizations and individuals)

Mentor and supervise Part-Time Accounting and Office Staff

Create procedures, process and maintain transactions, reports and queries for purchasing cards

Accounts Payable & General Ledger Reconciliations

Volcano Corporation– San Diego, CA August 2008-January 2011

Accounts Payable Administrator

Full Cycle Accounts Payable - Review and match invoices & receivers/packing slips while checking for accuracy and completeness (Both Purchase Order and Overhead Service invoices, along with data entry for invoices. Approximately 500-750 invoices weekly (audit processes performed)

Preparing & Running weekly check runs for approval & distribution – Approximately 400 checks weekly. Filing invoices & payment packages upon completion of weekly check run

Process yearly 1099’s – Full process to verify tax ID numbers, company or individual names and addresses. Submit completed documents to appropriate state and federal agencies

Provide payment status to vendors

Manage Purchase Order Discrepancies – Log & communicate with Buyers to reconcile

Complete month end accruals for PO and non PO invoices, journal entries for outstanding items, recurring charges. Prepare and upload once approved

Process approved inventory write-offs for month, quarter and year end closing.

Provide documentation to SOX auditors as requested

All duties preformed in SOX compliant environment

CERTIFICATES & ACCOMPLISHMENTS

Transitioned Accounting departments from multiple locations to San Diego offices (Volcano Corporation)

Implemented upgrade of ERP/Software program (Prudential Cleanroom Services 1998-2003)

Trainings completed annually: Customer Service, Sexual Violence and Gender Awareness, A.Li.C.E, Active Shooter Response, Safety and Supervisor

Creative Innovative Award – 2011 (Cost savings to company award – Associated Students)

Accounts Receivable – Maintained 60/90-day percentage below 2% for assigned territories (Prudential Cleanroom Services 1998-2003)

Created and implemented desktop processes and procedures for each company I have worked for

EDUCATION

Eldorado College May 1997

Certification – Junior Accounting (Maintained perfect 4.0 GPA)

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