Executive Assistant Human Resources

BRENDA K WILSON

***** ****** ****** **

MOODY, TX 76557 325-***-****

**********@*****.***

Work History

Texas Department of Criminal Justice, San Saba, Texas -Human Resource Specialist IV-May 29, 2018 – Present

Started out in Gatesville TX. Promoted to HRS1 to Marlin Units. Promoted again to HRS IV in San Saba TX. Performs senior level duties as a supervisor. Perform HR duties. Input time into mainframe. Complete FMLA paperwork. File all paperwork into personnel file or medical file. Assist employees with issues or concerns. Help them complete Pers form or explain the Pers forms to employees. Assist with other duties. Answer phones, complete assigned job duties. Performs entry level human resources management work. Work involves assisting in the administration of a human resources management program; and ensuring compliance with agency, state, and federal laws, rules, and regulations. Works under close supervision with minimal latitude for the use of initiative and independent judgment. Assist with coordinating the administrative processing of new hires, terminations, and other human resources actions; reviews processes and procedures in selections activities ensuring compliance with laws, policies, and procedures; and compiles and prepares documentation, records, files, and notifications. Reviews and processes human resources actions and requested changes related to employment and employee services; establishes and maintains human resources records; and coordinates development and distribution of related reports. Assist with Oversees compilation, calculation, and entry of time-keeping data ensuring compliance with policies and procedures; reviews and processes documentation and reports involved in Workers' Compensation, Leaves, and other human resources programs; and participates in new employee enrollment and prepares and conducts new hire orientations. Assists in the planning, developing, and implementing of human resources policy and procedures. Coordinates the administrative processing of new hires, terminations, and other human resources actions; reviews processes and procedures in selections activities ensuring compliance with laws, policies, and procedures; and compiles and prepares documentation, records, files, and notifications. Reviews and processes human resources actions and requested changes related to employment and employee services; establishes and maintains human resources records; and coordinates development and distribution of related reports. Oversees compilation, calculation, and entry of time-keeping data ensuring compliance with policies and procedures; reviews and processes documentation and reports involved in Workers' Compensation, Leaves, and other human resources programs; and participates in new employee enrollment and prepares and conducts new hire orientations. Participates in the development of and assists in conducting informational seminars and training for assigned employees; reviews human resources operations and makes recommendations for improvements; and assists in the planning, developing, and implementing of human resources policies and procedures. Performs a variety of marginal duties not listed, to be determined and assigned as needed.

Disability of the Southwest, TEMPLE, Texas -Human Resources Director and Program Director & Case Manager. Jun 22, 2016 - May 25, 2018

New hire, data entry, orientation, set up all new hires in the system. Case management and program director. Assist clients and keep up with all records and update all patients’ charts. Set up plan of care. Attend SPT meetings. Get all paperwork back in a timely manner for the state. Set up therapies, notified Human services with correct forms and submit forms to all. Input all records into computer. Auditing all records. Submit purchase orders and supplies for the office branch. Input all into system. Supervision over all my aides and clients. Supervised on average 130 employees. Performs entry level human resources management work. Work involves assisting in the administration of a human resources management program; and ensuring compliance with agency, state, and federal laws, rules, and regulations. Works under close supervision with minimal latitude for the use of initiative and independent judgment. Coordinates the administrative processing of new hires, terminations, and other human resources actions; reviews processes and procedures in selections activities ensuring compliance with laws, policies, and procedures; and compiles and prepares documentation, records, files, and notifications. Reviews and processes human resources actions and requested changes related to employment and employee services; establishes and maintains human resources records; and coordinates development and distribution of related reports. Oversees compilation, calculation, and entry of time-keeping data ensuring compliance with policies and procedures; reviews and processes documentation and reports involved in Workers' Compensation, Leaves, and other human resources programs; and participates in new employee enrollment and prepares and conducts new hire orientations. Participates in the development of policies and procedure. Provides advice and counsel to employees and managers regarding human resources issues to include compensation, employment, leave provisions, benefits, retirement, insurance, classification, recruitment, retention, and salary administration; advises agency staff on human resources issues, rules, and regulations; and reviews human resources paperwork to ensure compliance with agency policies and procedures and state and federal laws and regulations. Trains and supervises the work of others

Avalon Center Inc., EDDY, Texas -Executive Assistant Feb 14, 2014 - Feb 09, 2016

Assist Executive Director in daily job duties. Enter data, quick books, all billing, payroll, record keeping, reports, financial records, all financial reports and accounting procedures, audit, logs, assist with problem solving, mail, data input, computer software, time-clock reports. Answer phones, solve billing issues. Human Resource duties including solving issues with employees and time keeping and overtime input into system. Run all reports for all. Maintain training on all employees. Go over all benefits and procedures with new hires. Troubleshoot all computer problems. Input all updates into each staff computer. Putting all info into computers including training and evaluation performances. Auditing all for each department. Purchase orders for all supplies and reconcile all accounts. Supervision over all of staff and also the clients in the group homes. To prevent riots and other dangerous situations. Coordinates with appropriate agencies and faith based support groups and other organization. Verified all case notes have been documented and uploaded into the system. Assist with the girls living in the group home on a daily basis. Transport girls to outings and other events. Identified special needs and track progress through the case management process. Assist in the development of program policies and procedures.

Monitoring and evaluation. Coordinates and administers the processing of new staff or new entry or case. Develops and implements case plans to address issues or concerns. Assist with coordinating activities to reach goals. Document and verify that all services have been provided. Processed the employee separations, and other human resources actions; assists in planning, developing, revising, and implementing human resources policies and procedures; communicates and disseminates human resources policies and procedures; and develops solutions to problems by following procedures and applying policy.

Gillis Tree Care Inc. dba All around Tree Care, TEMPLE, Texas Administrator Director and Human Resources Aug 04, 2003 - Feb 14, 2014

All Human resource duties and all office procedures. All billing, PO's, invoices, statements, faxing, filing, record keeping, all reports. All time key enter into the system, input all employees time into the system, Overtime input and reports on a weekly basis. All reports on all HR process. And Program administration duties. Data entry, calculations, bids, proposals. Book keeping balances, preform administrative support work. Prepare correspondence, forms, verifies accurate sorting, logging on jobs, all mail incoming and outgoing. Officer and Director of this corporation. All record keeping, min, FEIN, Sales tax, reports, Audit all accounts and records. Troubleshoot all computer issues. Update all computers. Install servers for government contract jobs. Purchase all supplies. Reconcile al accounts. Accounting duties such including end of year taxes. Coordinates and administers the processing of new hires, employee separations, and other human resources actions; assists in planning, developing, revising, and implementing human resources policies and procedures; communicates and disseminates human resources policies and procedures; and develops solutions to problems by following procedures and applying policy, Journal entry and profit and loss sheets, balance sheets. Over all crews and supervision of all. Production quality over all equipment and verify all work was completed in a timely manner. I started part-time and went to fulltime in 2006.

Williamson Construction, MOODY, Texas –Office Manager HR-Aug 25, 2002 - Aug 15, 2003

Human Resource duties, all accounting and bookkeeping, input all hours worked for all employees. Run all HR reports, Assist in the new with employee with all paperwork and explain the policy and procedures and benefit program. Did two years in sales and wage earning commission, Retail sales on all goods, and Inventory management. Handle all automatic point of sales and retail for all. Managed entire office. All clerical work. Computer input. Help customers. All banking, all invoices and statements. End of year process, 1099's and income tax preparation. Used skills to coordinate with other employees, departments, official agencies, organizations, and the public. Knowledge of office procedures, skills to coordinate with others. Skills with computer and related equipment in a standalone environment. Communicate ideas and instructions clearly and concisely. Maintained all wage earning accounting, audit books, and purchase orders for office. Fix all computer issues, bookkeeping for other company that the owner had as well.

Ellis McGinnis Construction- Eddy TXPAYROLL/ACCTG -Jun 16, 2001 - Aug 26, 2002

Process all payroll for company. Process all accounts payable. Bid proposal. Process all reports. State of Texas Certified payroll. Federal tax deposit, all insurance, and other deductions such as child support, 401k, and profit sharing. Hiring process such as all paperwork, verify eligibility with social security office, train videos, and Hazcom. Set up physical and drug testing. Did all letters and other office duties. Computer issues, troubleshoot all. Update all the records and input all into computer. Bookkeeper for all. Purchase orders. Sub –contractor.

PRUETT MEDICAL, Waco, Texas Secretary and Billing May 01, 1994 - Aug 01, 2002 Performed secretary duties such as customer service, phones, reports, claims and appeals. All billing such as invoices, statements, Medicare, Medicaid & Co-Ins. I also helped out in the purchasing dept. and did all inventory for company. Billing Medicaid, Medicare, and co-Insurance.

American Amicable, Waco, Texas Policy Issue Clerk-Jan 01, 1993 - Mar 01, 1996

Customer service, issue new policies. Proofreading all Policies. Help customers with billing questions. Help with daily alpha input for company. Data entry.

Education

SMU

Science

4-C-College, Waco, Texas

1 year college, technical or vocational school

Sep 1992 - May 1994

Major: Accounting & Business

Minor: Business

GPA: 3.8

MCC, Waco, Texas

1 year college, technical or vocational school

Apr 1990 - May 1991

GPA: 3.8

Bosqueville, Waco, Texas

High School Diploma/GED

Aug 1984 - May 1989

GPA: 3.2

Typing Speed 40 Words per Minute

• Apple or Macintosh Computers

• Data Entry Terminal (PDT, Mainframe Terminal, etc.)

• Desktop Publishing Software (InDesign, etc.)

• Email Software (Outlook, Thunderbird, LL Microsoft programs etc.)

• Graphics or Drawing Software (Photoshop, etc.)

• Internet Browser (Internet Explorer, Firefox, etc.)

• Peripheral Devices (Scanners, Printers, etc.)

• Personal Computers

• Spreadsheet Software (Cal, Excel, etch)

• Utility Software (Virus, File Compression, Ultipro, Onbase etc.)

• Word Processing Software (Word, Docu, etc.)

Additional Computer Skills Foundation, Quick books, Microsoft, Peachtree, excel, Mainframe, Oracle, Adobe, Mainframe, Ultipro, CAPPS, Language Skills

References

Michelle Solis -Executive Director -Avalon center-(254) ***-****-*******@*****.***

Joseph Emmerson -Administrator –DSSW-254-***-****

Sherry Barrington Supervisor TDCJ254-***-**** Ext. 7310 ***********@****.***

Yolanda Murphy HRS III TDCJ 254-***-**** ext ****-*******.******@****.*****.***

Summary of Qualifications

Human Resource Specialist IV, Executive Assistant, Program Director, Case Manager, Administrative Assistant, Outstanding customer service, Strong organizational skills with the ability to prioritize and multi-task, payroll, record keeping, time, benefits and leaves, FMLA, DOL, authorized DPS background clearances. Screens and evaluates applicant qualifications; refers qualified applicants to the appropriate hiring authority; coordinates and schedules interviews for the selection process; interviews applicants; and completes necessary paperwork. Coordinates and conducts new hire orientation activities; coordinates work with other departments, divisions, agencies, staff, and the public; administers employee grievance procedures; and analyzes organization methods, evaluates jobs, and prepares job description requests Performs and oversees timekeeping and other data entry processes; prepares human resources correspondence, reports, forms, surveys and questionnaires, and other documents; and coordinates the maintenance and analysis of human resources automated systems, files, records, reports, Ability to adhere to and meet deadlines. Experience in handling sensitive and confidential information. Develop and maintains records, documents case records, reviews reports; and complies and analyzes data and prepares summary reports. Assist with appropriate agencies and providers in obtaining necessary identification documents and other information.

Case Manager

Provides advanced supervisory case management work. Work involves overseeing case management and program activities; developing program goals, objectives, and procedures; evaluating outcome measures for the program; and planning, assigning, and supervising the work of others. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment.

Oversees the development and implementation of service and treatment plans to meet needs; and monitors and evaluates educational and other programs individually and in group sessions.

Monitors and evaluates progress of individual and service of delivery system; coordinates and oversees rehabilitation program activities; and documents and reviews case and progress records to include assessments, treatment plans, progress notes, and discharge summaries.

Prepares clients progress reports, discharge summaries, evaluations, and recommendations; oversees maintenance of documentation on case management and rehabilitation programs; and serves as liaison between all.

Monitors and evaluates program activities; and participates in and compiles documents for treatment team meetings, alternative treatment reviews, advancements and demotions, admissions, individualized treatment plans, initial and monthly reviews, and deletions.

Plans, assigns, and supervises the work of others.

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