Document Controller Property Developer

CLAIRE R. ABANDO

Address: TOURIST CLUB AREA ABU DHABI UAE

Contact No: +971*********

Email: adn3vk@r.postjobfree.com

UAE License: Automatic (Light Vehicle)

WORK EXPERIENCE

SENIOR SALES AND MARKETING EXECTUIVE cum DOCUMENT CONTROLLER

KHALIDIA INTERSYSTEMS L.L.C. Abu Dhabi, UAE

June 15, 2008- up to present

I-Basic Function:

Leads the Marketing and Promoting the Company’s products to potential Clients and Consultants. Attends Sales inquiries from following the Cost Estimation with Estimation Department to preparing and sending the quotation, technical submittals, samples, and catalogues, with the necessary follow up until the project is awarded.

Assist and Gives full support to the Operations Department as a Project Coordinator starting from receive of LOI until Final handing over of the project.

II- Activities Performed:

Establish and maintain close relations with Clients & Consultants in coordination with the General Manager in line with the company strategy.

Main Point of Contact for general inquiries related to Tenders and Job on hand projects.

Prepare Technical envelops and quotation for tender submission.

Visiting site for project negotiations, kick- off meeting and Project Coordination.

Preparing prequalification, Commercial, Technical submittals and any other documents related to on-going tender and on-going projects.

Checking of Payment Terms, BOQs, Specification, Exclusions in LOI and Contracts in line with submitted quotation.

Preparing and arranging all Related Documents to be attach in Sub-contract Agreement.

Submitting reports to General Manager.

Follow up and Finalization of Potential Projects.

Prepare and update Company profile and Executed project Lists on Monthly Basis, supervises all shop drawings, material submittals and mock ups for awarded and tendered projects in coordination with the estimation and procurement Department.

In charge in online Registration Portals for Government and private Clients for Project leads (RFQ, RFI, and tender leads).

In charge in uploading documents via Aconex for all on-going projects.

In charge in distributing and checking all correspondences, emails and letters related to on-going projects.

In charge of coordinating, updating and submitting Payment Certificates.

Follow ups for Certified PCs and preparing Invoices as per approved PCs.

In charge in follow- up and collection of payments.

SALES EXECUTIVE

ADESCO LLC Abu Dhabi, UAE

December 2006- April 2008

Find new Cliental.

Sending Introduction letters and Company Profiles to the Clients.

Promote products by phone, or direct visit to construction companies, consultants, property developer or other business establishment in order to gather inquiry.

Prepare, send and follow up quotations.

Conduct site visit, and if required prepare full sets of submittals with all relevant details.

Responsible for collection of payments from start to end of all projects and jobs.

Responsible in making monthly sales reports, letters and correspondence.

Responsible in on- going projects and completed in handling complaints and snags.

To make assessment and progressive report.

ADDITIONAL STRENGTHS AND SKILLS

Proficient with Standard MS Office software, especially Word and excel.

Knowledgeable in Operating Systems (window XP/Vista).

Proficient in Internet Applications and Email System.

Superior English (written/ spoke), Basic Arabic and overall communication skills.

Results orientated with a strong sense of urgency to get work done effectively.

Ability to prioritize and manage busy workload, and manage several tasks and deadlines simultaneously.

Consistently dependable in work performance and quality.

Able to deal with changes effectively and in positive manner

Handles clerical jobs with the use of computers, fax machine and printers.

Handles cash sales and cash out.

Knowledgeable in basic accounting, data sheet and invoicing.

TRAININGS

ISO 9001:2008 INTERNAL AUDIT TRAINING

ISO 9001:2008 DOCUMENT CONTROL TRAINING

ISO 9001: 2008 QUALITY MANAGEMENT AWARENESS TRAINING

AWARENESS TRAINING PROGRAM FOR FOREST STEWARDSHIP COUNCIL (FSC)

EXHIBITION ATTENDED

INTERSEC 2014 (THE LEADING TRADE FAIR FOR SECURITY & SAFETY IN THE MIDDLE EAST

POSITION DESIRED: Project Coordinator and Executive, Sales and Marketing, Sales Coordinator, Document Controller, Business Development Executive, Executive Secretary

EDUCATIONAL BACKGROUND

Collegiate:

Bachelor of Science in Computer Science (Undergraduate)

University of Luzon, Dagupan City, Philippines

From: 1996-1999

High School:

Sto. Tomas High School

Mangaldan, Pangasinan, Philippines

From: 1991-1995

ADDITIONAL INFORMATION

Birthday :August 10, 1978

Birthplace : Baguio Itogon Benguet

Gender : Female

Citizenship : Filipino

Broad and proven fourteen (14) years experience. Highly motivated and result driven, known for analyzing a situation with decision-making skills, and quickly implementing innovative resolutions. Productive, multi-task oriented, adapt well to change, good working ethics and meticulous, maintain focus on Client’s needs and expectations, follow-up to ensure satisfaction and improve product and services.

AREA OF EXPERTISE:

PROJECT COORDINATION

MAIN POINT CONTACT FOR ALL TENDER AND JOB ON HAND PROJECTS

SALES AND MARKETING

SALES COORDINATOR

PREPARING OF PREQUALIFICATION AND TECHNICAL REQUIREMENTS

ONLINE REGISTRATION FOR PROJECT LEADS (RFQS, RFIs, & TENDER) FOR GOVERNMENT AND PRIVATE CLIENTS.

DEALING WITH CLIENTS

ORGANIZATION AND TIME MANAGEMENT

CHECKING OF PCs AND INVOICING.

DOCUMENT CONTROLLER

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