Accounts Payable Executive Director

Julie Archer

520-***-**** ************@*****.***

Skills

• Security Clearance • Mas200 Accounting Software

• Unanet • Crystal Reports

• Citrix - GCS • QuickBooks Accounting Software

• Deltek Time and Expense • Multi-Tasking

• Procurement Integrated Enterprise

Environment - PIEE (Formerly

WAWF)

• Document Management (Filing,

Organizing, and Bookkeeping)

• Peachtree Accounting Software • Prioritizing and Time Management

• Proficient in Word, PowerPoint,

and Excel

• Excellent communication with

customers

Professional

ICE, INC. (Intelligence, Communications, and Engineering, Inc.), Sierra Vista, AZ Senior Accountant/Travel Auditor

2014-Present

40 Hours Per Week

Responsible for a variety of professional accounting tasks for the Finance & Accounting Department, to include preparing and analyzing accounting records, financial statements, and other financial reports. I work independently and produce work with a high level of accuracy with minimal oversite. I am responsible for responding to requests for accounting information from managers and company officers, some of which require review of classified information.

Duties and Responsibilities:

Independently prepare monthly contract invoices and submit to customers in accordance with Finance department procedures.

This task includes:

• Examine and analyze modifications to government contracts for accurate preparation of monthly contract invoices. May require review of classified information to confirm Performance Work Statements are being adhered to.

• Track and report contract funding burn rate information to company owners monthly.

• Examine and analyze travel expense reports and other direct costs (ODCs) for accurate inclusion in monthly invoices. May required review of classified travel documents to confirm TDY task requirements have been met. Julie Archer

520-***-**** ************@*****.***

• Examine and analyze invoices submitted to ICE, Inc. by our subcontractors for inclusion in our invoices to the government.

• Submit payments through government payment system (WAWF). Analyze and code payments received from government and commercial customers:

• Research variances from invoice amounts.

• Maintain billing and collection information in corporate invoice log.

• Reconcile invoice log to Accounts Receivable aging report in Unanet accounting system weekly.

• Reconcile and post bi-weekly payroll processed by ADP to Unanet accounting system.

Review bank accounts daily - identify and record electronic transactions which have not otherwise been posted to Unanet (ICE, Inc.) and QuickBooks (LLC) accounting systems.

• Examine, analyze, and reconcile financial data to assist with corporate end of month accounting procedures. This includes reconciliation of travel clearing account, updating Estimate at Completion (EAC) amounts, and other analysis and reconciliation as needed.

• Manage all accounting tasks for ICE-Technology, LLC.

• Examine weekly timesheets; accurately calculate labor costs and assign to correct commercial IT jobs in QuickBooks accounting system.

• Coordinate with ICE-Technology staff for accurate calculation and processing of all LLC invoices.

• Monitor updates to commercial contracts and maintain LLC customer contract information.

• Analyze, code, and post disbursements. Monitor accounts payable and make payments timely in accordance with Finance department procedures.

• Prepare and submit monthly sales tax reports electronically.

• Process end of month procedures and prepare financial reports.

• Respond to requests for accounting information from managers and company Officers.

Julie Archer

520-***-**** ************@*****.***

Rutherford Diversified Industries, Inc. Sierra Vista, AZ Accounts Payable/Receivable

2011-2014

40 Hours Per Week

Provided financial, administrative and clerical support to the organization. Supported with the completing of payments. Received, verified, and reconciled invoices. Duties and Responsibilities:

• Prepared Billing, posted payments, and conducted data entry of invoices for both Accounts Payable and Receivable.

• Prepared and balanced monthly sales tax statement, the Year End 1099 filing, and all other duties assigned.

Southeastern Arizona Consumer Run Services

Business Manager - Sierra Vista, AZ

2007-2011

SEACRS, Inc.

40 Hours Per Week

Designed, developed, and implemented strategic plans for the organization. Served as Interim Executive Director and lead the company through two successful financial audits.

Duties and Responsibilities:

• Interim Executive Director for 6 months and as Human Resource Coordinator.

• Oversaw day to day financial operations to include general ledger, accounts receivable, accounts payable and inventory

• Processed payroll and calculate compensation for employees

• Supervised administrative staff

• Prepared in budget planning

• Prepared and participated in financial and state audits

• Performed market research surveys on customer needs, requirements, and helped clients with filling out state social security paperwork. Accounting Bookkeeper - Sierra Vista, AZ

1997-2007

Cochise Health Alliance

40 Hours Per Week

Oversaw the company’s financial data and maintained accurate books on accounts payable.

Julie Archer

520-***-**** ************@*****.***

• Maintained financial records and general ledger records related to accounts payables, accounts receivables

• Balanced books and compiled reports on cash receipts and expenditures, accounts payable and receivable.

• Reconciled bank accounts and posted all charges and adjustments. Generated monthly billing; summarized details on separate ledgers and transferred to general ledger.

• Assisted in payroll and quarterly and yearly tax preparation. Responsible for conducting administrative training for new employees and receptionist as needed.

Education

Business Administration 2008-2009

Cochise College- Sierra Vista, AZ

Principles of Accounting 1997-1998

Cochise College- Sierra Vista, AZ

Certificates for Implementing Effective Internal Controls, Ultimate Course in Payroll Management and HIPAA Audits

Awards received

2009-2010 Outstanding Support Award for serving as Interim Executive Director and led SEACRS to the successful passing of its first two annual financial audits.

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