CURRICULUM VITAE

BENJAMIN G. AUTENCIO JR.

(with valid KSA Transferable Iqama – 5th transfer)

Current Location:

Al Khobar, Kingdom of Saudi Arabia

K.S.A. No.: +966-*********

Email Address: admyws@r.postjobfree.com

OBJECTIVE

Seeking a Senior title to leverage my well blended experience in the corporate world of Office Management, Administrative Management and Human Resources Management. PROFILE STATEMENT

Over 20 years in a corporate world. 18 years of comprehensive work experience in Human Resources Management (13 years in my home country, the Philippines and 5 years – overseas, Saudi Arabia)t, And 6 years in Office Management work experience (with 3 years managerial position).

CAREER CONTOUR

Brook International Contracting

Dammam, Kingdom of Saudi Arabia

Position - H.R. / Admin Executive

Employment Period - November 02, 2020 to Present

Job Description

• Optimize the Human Resources productivity

• Plan, coordinate and implement organization’s workforce to best use employee’s talents

• Direct, coordinate and implement administrative function of the organization

• Consult with top management on the strategic planning related human resources and administration

• Consult with management the organization’s strategic planning and talent management issues

• Identify ways to maximize the value of employees and make sure that they are used efficiently as possible

• Serve as the link between the management and employees

• Overseeing employee relations

• Oversee company policies and make sure that employees comply with company rules and regulations

• Oversee employee-related services such as payroll, benefits and other organizational requirements

• Professionalize corporate culture practices

• Look after the welfare of both the management and the employees

• Oversee the recruitment, interviewing and hiring of new employees

• Organize employee records

• Organize the entire corporate environment

• Plan and maintain corporate documentation

• Monitor employees’ daily attendance for the advantage of both the management and the employees

• Handle staffing issues such as mediating disputes between employees

• Direct disciplinary procedures in case of any disputes

• Administer job offer and employment contract to make sure that both parties comply with the stipulated provisions

• Circulate inter office communication related to Human Resources and Administration CUREMED Tabsh Medical Centers

Al Khobar, Kingdom of Saudi Arabia (KSA)

Position - Office Manager / Executive Assistant to the CEO Employment Period - January 5, 2020 - Present

Job Description

Welcoming and looking after the CEO’s visitors;

Organizing the schedule of the CEO;

Dealing with correspondence, writing letters and memo, taking dictation and minutes;

Producing documents, briefing papers, reports and presentations;

Organizes and maintains the records of the Office of the CEO;

Organizing and attending meetings of the CEO; thus taking minutes of the meetings;

Liaising with other administrative and medical staff;

Liaises, acts and taking on some of the CEO’s responsibilities on his behalf with his various external medical society organizations;

Standing in for the CEO and making decisions and delegating work to others in his absence;

Carrying out specific projects designated by the CEO;

Acts to provide a safe environment for patients and staff, thus reporting problems to CEO i.e. conducting a monthly Environmental Rounds to meet the MOH requirements as well;

Responds quickly to patients or staff concerns, communicating in a timely manner with the CEO as needed;

Monitors compliance with safety regulations and the occurrence variance reporting process;

Escorts or facilitates in hosting the VIP patients and visitors attending Curemed;

Facilitates, reviews and monitors the environmental rounds minutes to make sure that each services has taken the relevant action in the area and to report any significant delay to the CEO;

Participates in task forces or committees as appointed by the CEO;

Advises the CEO on some application procedures for the company;

Performs other task and duties with the scope of knowledge, skills and experience required for the job, as assigned by the immediate supervisor.

B M C Manufacturing

(an Ireland based manufacturer of electrical switchgear and control panels) Al Khobar, Kingdom of Saudi Arabia (KSA)

Position - Executive Office Manager

Employment Period - July 17, 2016 to July 16, 2019 Job Description

o Reports directly to the Director for KSA;

o Responsible for the over-all office management routine; o Involves in office strategic planning and day-to-day office operations, particularly in relation to building and premises which includes responsibilities on the following: Office and floor shop maintenance;

Proper and appropriate housekeeping of both office and shop floor; Health and safety;

Procurement and contract management;

Security;

Space management;

Utilities and communications infrastructure;

o Implements and monitors proper office management decorum; o Implements and monitors practice of 6S Office Management System; o Maintains Director for KSA’s agenda and assist in planning appointments, weekly meetings, etc; o Alerts managers/departments about cancellation or new meetings, per instruction of the Director for KSA; o Attends weekly management and special meetings and keep minutes; o Manages all administrative/office needs and requirements; o Oversees and administers all Company properties, facilities, office services operations and maintenance; o Works closely with Senior Management, vendors and contractors regarding the placement, expansion, renovation or closure of Company facilities;

o Prepares and reviews written proposals related to office management; o Assesses needs and recommends effective strategies; o Performs cost estimate and space allocation analysis; o Negotiates to optimize return of investment;

o Ensures facilities operate effectively and efficiently; o Plans, schedules and oversees office and factory maintenance; o Processes requests from management and staff to ensure requests are completed on a timely manner; o Oversees special projects designates by the Director for KSA; o Responsible for the continuing orderliness in the shop floor; o Conducts and submits monthly report of Works In Progress (WIP) inspection in the shop floor; o Recommends to Director for KSA steps to take for possible operational systems improvement; o Conducts periodic materials store room audit;

o Administers, updates, maintains and monitors social media networks account (i.e.Facebook, Youtube. Instagram) for marketing and clientele awareness purposes; o Attends to Director for KSA’s unfinished jobs.

Power and Energy Services Company

Al Khobar, Kingdom of Saudi Arabia (KSA)

Position - Executive Secretary to the Chief Executive Officer (C E O) Station - Al Khobar, K.S.A.

Employment Period - September 1, 2015 to June 30, 2016 Job Description

Works closely to the Chief Executive Officer (CEO); Responsible for the day to day operations of the Office of the C.E.O. Provides full support to the C.E.O. in implementing necessary daily administrative routine; Executes activities within the Office of the C.E.O. to drive effective corporate routine; Consolidates and prepares Weekly Progress Report of existing project for the approval of C.E.O.; Acts as the first point of contact for all communication matters for the C.E.O. (receiving of guests/visitors, responding promptly to telephone and email inquiries); Keeps and maintains all confidential records;

Maintains privacy of information and carefully works with sensitive information in a professional manner; Carefully relays information accurately through phone conversations, messages, emails and other forms of communications;

Develops and maintains documents’ filing system related to the daily business routine of the C.E.O.; Drafts and prepares business correspondence as required by the C.E.O.; Communicates with various contractors as required by the C.E.O.; Schedules appointments, meeting and personal appearances of the C.E.O. related to official corporate activities; Set-ups C.E.O.’s travel arrangements as well as accommodation and itineraries during official business trips; Maintains C.E.O.’s calendar of activities;

Scrutinizes all incoming documents prior to submission to the C.E.O.. Other miscellaneous activities as required by the C.E.O..

(an engineering project management consultancy firm) Al Khobar, Kingdom of Saudi Arabia (KSA)

Position - Technical Secretary

Station - Jubail Project

Employment Period - April 6, 2014 to August 10, 2015 Job Description:

DOCUMENT CONTROL

Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures;

Maintains registers of all receipts and issues or submissions of documents (i.e. technical submittals, shop drawings, correspondences, etc.);

Expedites the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed;

Ensures the effective running of the day-to-day operations of the document center;

Registers, logs, distributes, tracks, issues, maintains and controls office and site project documents and drawings;

Coordinates the activities of Document Control, including distribution of documents, tracking and reporting on document progress;

Ensures that Project Team and contractors comply with the document management system process and procedures;

Works closely and liaises with contractors’ document control group in all matters relating to document control;

Maintains document logs for correspondences, material approval submittals, shop drawings, RFIs (incoming & outgoing);

Receives and distributes all documents;

Prepares transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc. RECEIVING

Receives, records, logs, scans and distributes all project documents, shop drawings and other submittals;

Ensures the correct stamping of all documents or drawings in accordance with the prevailing document control procedures.

RECORDING

Maintains records of engineering documents and drawings in hard and soft copies and monitor the revisions and approval status thereof;

Maintains the records of all controlled documents. SCANNING

Scans and stores the approved shop drawings in the database so that the project team can access. DISTRIBUTION

Distributes received documents to respective engineering disciplines. FILING

Files all project documents : project wise, date wise, subject wise, sender wise with sequence. ISSUANCE

Ensures that all documents are issued with the transmittal system;

Maintains accurate record of the receipts and issue of transmittals. ARCHIVING / RETRIEVING

Manages archive activities for controlled documents and validation of files. PROJECT SUPPORT

Reviews and proofreads documents for consistency of document format and system concerns;

Prepares reproduction of documents if needed;

Prepares reports & memorandum;

Organizes copies of hard & softcopy documents, incoming and outgoing. GENERAL CORRESPONDENCE

Checks and replies to all E–mails as per company requirements;

Supplies the information as per the requirements

Attends to project meetings and taking notes, typing minutes of meeting, prepares weekly reports, prepares monthly timesheet, etc.

CIMS Project Management Consultancy (CIMSPMC) - SAUDI

(a construction and engineering project management consultancy firm) Dammam, Kingdom of Saudi Arabia (KSA)

Position - Human Resources Specialist (in Head-HR Dept. capacity

Station - K.S.A. Branch - H R Department

Employment Period - September 17, 2012 to March 30, 2014 Job Description:

Provides support to the Country Operations Director in implementing people strategy within the Kingdom; Works closely with the business to understand and address business issues; Provides HR operational support to the CIMS PMC organization in the Kingdom of Saudi Arabia; Manages the execution of HR agenda;

Executes activities for HR Dept. within the Kingdom, providing support that drives effective business outcomes with a strong focus on Talent Acquisition and Employee Relations; Plans, directs, and coordinates human resources management activities of the organization to maximize the strategic use of human resources and maintain functions such as employees compensation, recruitment, personnel policies and regulatory compliance;

Responsible for developing the Corporate Human Resources strategies and programs; Directs Corporate HR Department operations and activities to meet the Company’s overall objectives, including:

Manpower Planning

Recruitment and Selection

Performance Management

Organizational Development

Specifically responsible for:

HR Strategy Articulation

• Developed the Human Resources department strategy to meet the company’s Objectives.

• Liaises with other Project Site and department heads in order to facilitate implementation of new HR initiatives across the Company.

Policies & Procedures

• Developed the Human Resources Department policies and procedures to ensure efficient operational practices and enhance control standards within the department.

• Communicates and monitors the Corporate Human Resources Department policies, procedures, standards and guidelines to ensure the compliance of all departments and project sites across the company

Organizational Development

• Reviews the organizational structure periodically to ensure that organizational structures are designed in line with the corporate strategic intent and direction.

• Oversees the development of Recruitment activities, assumes the recruitment process for senior executives and assures the availability of key staff and resources within the organization in order to ensure quality of employees

Operations

• Monitor all activities undertaken by HR Operations function in order to ensure that employees comply with relevant policies, legal demands and ethical standards of the Company. This includes employee services and recruitment / Saudization.

People Management

• Leads the department’s guidelines and procedures to ensure responsibilities, authorities and accountabilities are defined and understood.

• Develops and maintains a positive employee relations environment, ensure uniform and consistent application of policies and practices in order to have a comfortable working environment.

(used to be one of the biggest construction, engineering and maintenance contracting companies in Saudi Arabia) Riyadh, Kingdom of Saudi Arabia (KSA)

Position - Administrator – Manpower Planning and Administration Station - Construction Division - KAP1 Project – Organization and Control Department

Employment Period - July 14, 2010 to September 16, 2012 (2 years, 2 months) Job Description:

Administers manpower recruitment functions for the project

Requests CVs from Head Office Recruitment Office for the required positions

Screening of CVs for allocation to various requesting divisions (technical, architectural, engineering, contract, IT, administrative, etc.)

Preliminary telephonic interview for the selected candidates

Prepares transmittal of selected candidates for processing

Administers manpower planning and forecasting

Administers manpower allocation

Administers and prepares periodic reports on manpower budget, selection, allocation and deployment

Administers periodic updates on various sites’ organizational structure

Administers manpower budgeting

Provides employee relations service related to on-site manpower issues and concerns

Identifies vacant position for the project

Administers database system of organizational manpower ACHIEVEMENTS:

Was able to fill up all the required manpower of the Project with 305 Sites Kingdomwide;

Was able to produce organized database system of the Project’s Manpower;

Was able to create decentralized organizational chart; per site and per region; SAUDI ARABIAN FABRICATED METALS INDUSTRY CO. LTD.

(one of the leading metal fabrication companies in Saudi Arabia) Al Khobar, Kingdom of Saudi Arabia (KSA)

Position - Human Resources Officer

Station - Human Resources Department

Employment Period - August 8, 2008 to June 10, 2009 (9 months & 28 days) Job Description:

Heads the Human Resources Department;

Directs and controls the Human Resources Department;

Reviews, develops and implements personnel policies;

Monitors and implements all required personnel procedures relating to staff terms and conditions of employment;

Handles HR related issues and helps resolve work-related problems;

Administers contracts between the Company and various manpower agencies (local and overseas);

Provides comprehensive HR advisory service;

Provides employee relations service (i.e. employee related cases and issues);

Monitors and assesses various employee cases;

Attends and provides counseling to various employee grievances;

Prepares periodic manpower reports;

Identifies company staffing needs;

Administers and facilitates manpower recruitment requirements;

Conducts telephonic preliminary interviews to prospective candidates/applicants;

Reviews and implements reward policies and structures;

Administers payroll, compensation, benefits and HR Information System;

Recommends and implements training programs and activities to develop efficient human resource pool;

Administers manpower planning and development;

Maintains comprehensive personnel records and to provide information on staffing issues;

Prepares periodic updates/reports concerning personnel-related data such as hires, transfers, absenteesms, vacation, resign and end of service rates;

Compiles and gathers data and reports needed for management requirements;

Prepares and issues HR and Administrative related correspondence;

Checks monthly timekeeping and payroll reports;

Knowledge Application

Saudi Arabian Royal Labor law

Employee Performance Appraisal

New Employees Orientation Program

Employee Handbook introduction

Personnel Policies Formulation (from unwritten to written)

Multi - Cultural Counseling

Personnel Recruitment – screening and telephonic enterviews

Dealing with various affiliated Manpower Agencies (overseas and local) for manpower recruitment requirement PHILIPPINE NATIONAL BANK (PNB)

(one of the premiere banking and financial institutions in the Philippines) PNB Financial Center, Diosdado Macapagal Blvd., Pasay City, Philippines Positions Held - Human Resources Specialist

- Human Resources Management Officer

- Research Analyst

Station - Human Resources Group

Employment Period - February 1, 1995 - April 15, 2008 (13 years, 2 months) Job Description:

TRAINING & DEVELOPMENT

Conceptualizes, designs, plans, develops, implements and evaluates cost effective, quality and high impact training & development programs, strategies and initiatives;

Conducts training and development activities using appropriate learning methodologies in accordance with company policies and standards;

Facilitates and coordinates during actual conduct of training programs and ensure that the highest standard of instructions are being applied;

H.R. ADMINISTRATION

Administers and maintains data base, records and related documentation of all employees;

Maintains and implements all aspects of administrative and communication functions of Human Reosurces Group;

EMPLOYEE & LABOR RELATIONS

Establishes and maintains strong relations with offices and branches of the company;

Provides advice and direction to operational management on employee relations issues to ensure the consistent application of policies in compliance with legal requirements and company practice;

Provides counsel to employees and maintains positive employee relations; PAYROLL

Implements and monitors payroll status of the employees, in particular, and the payroll system of the organization, in general;

Takes charge of payroll and employee welfare concerns. POLICY

Conceptualizes, plans, develops, manages, interprets and administers company policies, rules, procedures and guidelines;

Reviews, implements and monitors corporate policies with strict compliance as possible;

Conducts studies on existing and future corporate policies; BENEFITS & COMPENSATION

Administers and implements benefits programs of the company;

Implements compensation and benefits policy;

RECRUITMENT & EMPLOYMENT

Administers recruitment process of the organization;

Implements hiring system of the company;

ORGANIZATIONAL DEVELOPMENT (OD)

Designs and develops organizational functions of various offices;

Designs and modifies job descriptions and specifications for all positions;

Career and succession planning;

Advices Recruitment & Employment Division on job vacancies in all units of the organization; PROFESSIONAL DEVELOPMENT

COURSE TITLE DATE VENUE SPONSOR/SPEAKER

Quality Management System

(QMS)

April 2018

October 2018

BMC Manufacturing

– Saudi Conference

Room

AHSS – TUV Nord

Primavera - PCM October 2011 Saudi Oger Training

Room

Saudi Oger Training

Department

Training The Trainers Workshop

for Customer Care

October 24 – 25,

2007

PNB Financial

Center

Philippine National Bank –

Training & Dev’t Dept

Social Circle of Success for

Events Planners

August 13, 2007 Makati Shangri-la

Hotel

Makati Shangri-la Hotel –

Events Management Dept.

THE WRITE STUFF (Effective

Business Writing)

September 7 – 8,

2006

PNB Financial

Center

Philippine National Bank –

Training & Dev’t Dept.

Training For Trainers August 28 – 29, 2006 PNB Financial Center

Philippine National Bank –

Training & Dev’t Dept.

Volunteer Managers’ Training for

the 23rd SouthEast Asian Games

October 22, 2005 University of the

Philippines, QC

National Youth Commission

SMART Teamanship Seminar January 15, 2005 PNB Financial Center

Dr. Nicanor A. Matias –

Philippine National Bank

Trainor’s Training Seminar January 8 – 16, 1996 PNB Financial Center

Dra. Rose Llanes –

Philippines National Bank

MicroComputer Seminar October 16 – 27,

1995

MetroDrug

Compound

MicroCircuits Corporation –

Philippine National Bank

News & Feature Writing August 30 – 31, 1995 Executive Editors Inc.

Mr. Jack Lim - PNB

Adventure Task Learning Seminar May 20 – 21, 1995 Marlou Beach Resort, Nasugbu,

Batangas

Ancilla Inc. – Philippine

National Bank

Seminar on Human Behavior May 1- 5, 1995 PNB Financial Center

Dra.Rosa Llanes – Philippine

National Bank

Seminar on Visioning April 1 – 5, 1995 PNB Financial Center

Ancilla Inc. – Philippine

National Bank

O.D. Research & Application

Workshop (Phase II)

December 30 & 31,

1994

White Rock Hotel,

Olongapo City

PNB Institute of Banking

O.D. Research & Application

Workshop (Phase I)

December 19, 1994 PNB Escolta Center PNB Institute of Banking Personal Effectiveness December 14 – 16,

1994

PNB Escolta Center PNB Institute of Banking

Total “I”: Social Graces &

Personality Development

December 13, 1994 PNB Escolta Center Madelaine Lagarde Image Consultancy – PNB

Strategic Planning December 12, 1994 PNB Escolta Center Mr. Joel Banares - PNB Value Orientation Workshop

(VOW)

December 5 – 9,

1994

PNB Escolta Center Civil Service Commission-

PNB

PNB New Employees’ Orientation

Program

August 1 – 2, 1994 PNB Escolta Center PNB Institute of Banking Special Skills in Performing Arts:

Acting & Theater Production

May – June 1989 Manila Metropolitan

Theater

Bulwagang Gantimpala

Theater Foundation

TECHNICAL SKILLS

6S Office Management System Multi-Media / Audio Visual Projector Operations

PC Operations (MS Office – Word,

Excel, Powerpoint

Slides Projector Operations Training Program Facilitation and Coordination

Knowledge of Saudi Labor Law

Knowledge of Philippine Labor Code Knowledge of the principles & practices of Human Resources Mgt.

PHILIPPINE PROFESSIONAL EXAMINATIONS

Civil Service Professional Examination - 1995 - PASSED

Civil Service Sub – Professional Examination - 1987 - PASSED EDUCATIONAL BACKGROUND

College - PAMANTASAN NG LUNGSOD NG MAYNILA (PLM)

(University of the City of Manila)

Intramuros, Manila; 1984 – 1988

Course - Bachelor of Management & Social Work (BMSW) Secondary - Manuel A. Roxas high School – Paco, Manila; 1980 –1984 Elementary - Celedonio Salvador Elementary School – Paco, Manila; 1974 - 1980

ACADEMIC ACHIEVEMENTS

Grantee - Richard Wells British Scholarship; PLM, 1986 – 1988 Champion – 1987 Inter-Section Spanish Declamation; PLM SOCIO – CIVIC CITATIONS

Certificate of Appreciation – 23rd SouthEast Asian(SEA) Games as Volunteer Venue Manager (Bodybuilding Events) - GSIS Auditorium

– Manila, Philippines; November 27 – December 5, 2005

- National Youth Commission (NYC)

Plaque of Appreciation for Outstanding Services Rendered – Volunteer Service Disaster Action Team

- 1991 Mt. Pinatubo eruption; June – October, 1991 - Philippine National Red Cross

– National Headquarter (PNRC – HQ)

PERSONAL INFORMATION

Date of Birth - January 7, 1968

Place of Birth - Manila

Citizenship - Filipino

Status - Single

Religion - Roman Catholic

Weight - 145 lbs.

Height - 5’ 8”

Sex - Male

Name of Mother - Guadalupe Genelsa Autencio (deceased)

Name of Father - Benjamin Vega Autencio Sr. (deceased) CHARACTER REFERENCES

Signature

(AVAILABLE UPON REQUEST)

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