Priyadhashni Pienaar

Project Administrator/ Team Administrator

691**********

+277********

admyq0@r.postjobfree.com

Professional Summary

• As a Project Administrator/ Team Administrator/ Senior Document Controller/Talent and Effectiveness Administrator, I have extensive administrative experience in industries which includes retail, mining and engineering and information technology and management consulting.

• Organised, meticulous, and detail orientated person who thrives in a busy and structured environment.

• Enjoy communicating with people on all levels and am a master at time management.

• Collaborator with a professional attitude and appearance.

• Enjoy learning new IT systems and developing my skill set as an on- going process. Qualifications:

• Grade 12 – 1987

• Diploma in Hotel Management-1988- one year completed

• Basic Word and Excel training-2009

• Fundamentals in Project Management – 2012

• Basic Health and Safety -2017

Detailed Professional Experience

Korn ferry Consulting Services-Sandton-Project/Team Administrator/Talent and Effectiveness Administrator- (Contractor)

13 November 2018-current

Advisory Department

• Schedule and coordinate KornFerry consultants to complete feedbacks for client (banking institute) candidates via MS Teams.

• Email and call the client candidates directly to schedule feedbacks with the Korn Ferry consultant according to the consultant availability.

• 24 hours before the feedback session is scheduled, I encrypt the assessment report and send to the candidate for his/her reference.

• Update the Master Tracker Sheet with candidates that were given feedbacks by a Korn Ferry consultant or if candidates cancelled the session.

• Send the updated Master Tracker Sheet to the main stakeholder at the end of the month.

• Reschedule client candidates with KornFerry consultants depending on availability.

• Consult regularly with the client executives that oversee this project, regarding the feedback sessions, via telecon and email systems.

• Maintain the client’s candidate lists weekly.

• Complete telecons on a weekly basis with the client’s executives regarding the statuses of feedbacks completed and what is outstanding.

• At month-end I generate invoices for each stakeholder, per business area, per cost centre, for feedbacks and assessments completed.

Digital Department

Travel Management:

• As the Digital team administrator, I email all travel requests from the commercial team to the travel agent for flights, car hire, and hotel reservations to various destinations in Africa, EMEA.

• Make sure that each trip per team member is according to budget.

• Work out the Perdiem according to whatever country they travel to and send the travel costs to the manager for approvals before the forex is ordered for their trip.

• I also arrange a shuttle for them to the airport when they leave and from the airport when they arrive back in the country.

• I also arrange visas if a visa is required for the country, they are doing business development in.

Debtors Management:

• Each commercial team member has between 20/ 30 clients, that they deal with monthly from different countries in Africa.

• Receive the list of clients that have paid daily from the finance team and inform the relevant commercial team member.

• Thereafter I enter it on the DRO with the date paid and keep the DRO updated on a weekly basis.

• Send the debtors book with all completed paid entries as a monthly report to everyone in the team.

• I contact the client for payment for outstanding payments. Salesforce CRM:

• Once a week I generate an expired report from Salesforce on each of the commercial team clients and send them the expired report of all the clients that needs to be moved to another month on Salesforce.

• I assist the commercial team daily with cloning an opportunity once the opportunity has been

‘Closed Won”.

PSA:

• I create new engagements for all new businesses that have been brought in by the commercial team member.

• I generate a new invoice to send to the client for payment.

• I complete all financial changes, if the needs arise for any of the engagements for the team.

• I create release orders at month-end, for those clients that have been delivered for that month. Revenue and Forecasting:

• Every fortnight, I schedule a forecasting meeting with the Delivery manager to forecast certain clients.

• From the BOBJ report, I will generate a revenue report, and send to the commercial manager and delivery manager monthly.

• I update the forecasting and revenue figures for the various clients on a weekly basis, and update in PSA.

Pulse Mailer:

• The pulse mailer includes the month's new Business and new revenue, also all the month’s won opportunities and open opportunities, also includes the projects that are currently running.

• Send out the completed pulse mailer to all in the team including the Delivery and Commercial manager.

Virtual Monthly Team Meetings:

• Arrange and coordinate virtual team meetings monthly with the client director, delivery director, and the rest of the digital team members.

• I check availability with all the digital team members to arrange virtual team meetings either on Zoom or MS Teams.

Vendor Documents:

• Complete all vendor documents for the Digital team and scan, sign, stamp them and send them via email or courier the document to the client.

• Also assist the Advisory team with vendor documentation. Tender Documents:

• I complete all basic tender documents that needs to be filled in and collate all supporting documents for the Digital and Advisory teams.

• As we are currently working remotely, I email the tender documents to the lead consultant, and they arrange to have it couriered to the client.

Virtual Public Training:

• Arrange and coordinate public training schedules for external and internal candidates.

• As we are conducting virtual training currently, I send out calendar invite to all candidates that have applied to complete the training.

General:

Reception:

• I also relieve at reception every second day for tea and lunch.

• We are currently working remotely.

Kelly Temporary Assignments

Worked at various companies on a temporary basis:

Position held: Receptionist

October till November 2018

• Answered calls on a very busy switchboard took numerous telephone messages for staff members that were not available and that were out of the office.

• Greeted and signed guests in and out.

• Managed a huge volume of couriered parcels from various courier services and stamped the courier slips with the company stamp.

Aqua pump-Roodepoort

Position Held: Sales Support and Document Controller April 2016 – May 2018

Sales support:

• Phoned and e-mailed project engineering companies on behalf of sales reps every month to arrange meetings to discuss products.

• Compiled and maintained list of new contacts from engineering companies.

• Maintained and reported on open quotes on the CRM system.

• Maintained Blackmer product stock and price list.

• Generated new quotes to clients.

• Provided admin support to all the other sales reps.

• Completed and submitted tender documentation for the company. Document control:

• Once the purchase order was awarded, I generated a vendor document register for the client’s approval.

• Ensured that drawings and documents were updated and sent to clients together with a transmittal and e-filed accordingly.

• Created a drop box for each project.

• I took minutes of all document control meetings held between client and company. Adhoc:

• Health and Safety company representative.

• Conducted all safety audits with external consultant every month.

• Completed all safety documentation for the company.

• Assisted with annual company stock takes for all other pumps and spare parts.

• Completed all vendor registration documents and freight documents for export of pumps to African countries.

• Assisted with the switchboard duties when-ever it was required. Yokogawa - Cresta

Position Held: Document Controller

September 2015 - March 2016

Sales Department:

• Once the purchase order was approved, I collated various technical information including, data book index, data sheets certified drawings, various certificates including calibration and material certificates, to make up data books for various clients,

• Sent out the data book index to the EPC (engineering, procurement, construction) manager and the QA (Quality Assurance) manager for approval and once approved, I issued to the client for approval.

• Completed all tender documentation for the sales department. Projects Department:

• Document control functionality in the projects department with from January 2016 till March 2016 for six projects.

• I made local travel and accommodation arrangements for engineers travelling to site.

• Prepared purchase requisitions and purchase orders for the projects department. Amec Foster and Wheeler-Bryanston

Position Held: Document Controller

July 2014 - August 2015

• Water marked the documents using Nitro software and then I completed a transmittal on the Convero system and upload the documents and drawings in Share point.

• Sent the documents or drawings to the relevant package engineer via a Share point notification to be placed on squad check for approvals.

• Scanned and sent it back to the vendors through a transmittal with the comments from the engineers and the latest revision of the documents and drawings are uploaded in Share point.

• Took minutes of the Document Control meeting at times and update and distribute via a Share point notification.

• Sent soft copies of construction drawings to site via a transmittal and liaise regularly with the construction manager and the site document controller with any issues or problems regarding document control that they may encounter.

Open Systems Integrators: Client Cashbuild - Ormonde Position Held: IT Operations Administrator

April 2009 - May 2014

IT Project Administrator and Operations:

• Completed the Proclarity versus DTW stats report daily. This report shows the comparison of the individual stores whereby data is downloaded after the end of day procedure is completed for each store. This report shows if any store has not pulled through data from the stores once the end of day is completed and how many days data files are behind.

• Handled certain ad-hoc operation issues daily.

• Created new Cashbuild users in support office on the Great Plains systems giving them access to specific roles within the organization.

• Created new Cashbuild users for all the Cashbuild stores throughout the country on the SAP and Active Retail Systems.

• Assisted with creating GL account for new stores for the organisation.

• Managed the Mobility Manager system to maintain and manage the system for 3G and SIM cards for users within the organisation.

• Updated SM20 tables in Soterion daily and export logs from SAP on a weekly basis into the Soterion system.

Change Control:

• Completed the change management control system whereby if there is an IT process needs to be done, I complete a change control document signed by specific Cashbuild business users and the Operations manager and once I have acquired all signatures, I send out an email notification to those specific people and then only can the IT process take place.

• Completed the closing–off procedure with the documents. I can acquire the closing–off signatures from the specific users.

• Maintained a Change Control register for all change controls that go through. SAP Support:

• Managed the SAP CRM system for all SAP and Active Retail calls logged to me.

• I was the SAP Super-user for Cashbuild.

GRD Minproc- Bryanston

Position Held: Administration Co-ordinator

August 2008 - April 2009

Expediting Administrator:

• Completed release notes for the South African expeditors on the Marian system electronically.

• Completed SPMAT updates for all FMI (client) worldwide and some of the South African expeditors.

• Distribution of the expediting report every Wednesdays to all FMI and GRD Minproc expediting personnel.

• Made sure that the correct dates namely (ex-works date, the forecast on site date and actual shipment dates) are captured daily on the Marian system for site information and logistics purposes.

• Checked for shortfalls on Material Received Report that is received from site and hand over to expeditors.

• Completed logistics updates for the procurement report.

• Was a safety representative for the Tenke Project.

• Completed DHL posting worldwide for the Tenke Fungurume Project weekly.

• Completed release notes electronically which were issued per truckload.

• Worked daily on MS office system.

GRD Minproc - Bryanston

Position Held: Document Controller

May 2007 till August 2008

Document Controller:

• Kept the quality document management system (QDMS) updated daily.

• Scanned, copied, transmitted, issued and e-filed technical documents and drawings to execute them timeously in various projects.

• Ensured that latest revisions of drawings, specifications, project procedures, calculations and vendor data are distributed as required and all superseded documents and drawings are clearly identified and properly filed.

• Kept the master copy stick files updated regularly.

• In charge of archiving of documentation after a project has been completed and send it to the archiving company for storage.

• Took minutes and distributed copies of the minutes to the other document controllers.

• Sent hard copies of construction drawings to site and liaise regularly with the construction manager and the site document controller with any issues or problems regarding document control that they may encounter.

Bateman Howden – Booysens

Position Held: Document Controller

January 2005 to May 2007

• Made sure the drawing register is up to date daily.

• Made sure all drawings are released from the drawing office (HES) to Bateman and that copies are issued to the relevant managers.

• Kept the drawing cabinet in the Quality manager’s office up to date. Issue relevant drawings to various companies for manufacturing, release transmittal notes to various companies for tender purposes, keep drawing registers updated for Quality, Engineering, Project, and Site managers on a regular basis.

• Prepared documents for Quality manager for audit purposes as well as controlling drawing registers for other contracts and complete filing daily.

• Prepared the filing system for major tenders.

• Made copies of drawings for other companies within the group. My computer packages include Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint and Microsoft Office.

• Maintained drawings in Howden Energy Systems.

• Completed documentation for the service manager on various projects.

• Helped with general office duties in the service department. Checkers: Northmead Square/ Springs/Westgate/Glenvista Position Held: Administration Manager

January 2001 – December 2004

• Cashing up procedures of all cashiers daily.

• Checked with shorts and over of cashiers daily.

• Completed deposit slips of all cash and cheques to be banked.

• Completed spot check on cashiers at irregular intervals of the day.

• Handled a main float of R 60 000.

• Checked 3 times a week, make sure stamps, gift vouchers and money market products balance daily.

• Checked whether Kronos procedures are completed daily.

• Handled all human resource and industrial relations issues at store level.

• Made sure there are sufficient cashiers during peak periods of the day and the month.

• Ensured that cashiers have sufficient change throughout the day.

• Made certain of the best customer services at the tills.

• Completed cashiers scheduling every week.

• Completed expense orders daily and reconcile on a weekly basis.

• Summarized month end recons of Christmas stamps, gift vouchers and Telkom cards. Completed all stock take functions quarterly.

• Completed 5 spot checks daily.

• Made irregular visits through stockrooms, receiving areas and security areas (staff entrance, locker rooms and canteens.)

• Completed back admin functions in the absence of the back-admin manager.

• Receiving and dispatching of stock.

• Was involved in opening and closing procedures.

• Completed all end of day and start of day computer functions. City Lodge Isando

Position Held: Front End Receptionist

April 2000 – December 2000

• Checked in guests in and out of the hotel.

• Handled of a float and cashing up at the end of the shift.

• Answered of the switchboard.

• Made reservations telephonically.

• Handled guest relations.

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