Last Updated on ** August ****

Sanjiv Ramakrishnan

Document Controller

Email: admuxc@r.postjobfree.com

Mob: +91-865******* (India)

Qualifications:

• Bachelor of Commerce from University of Calicut in 1988. Technical Qualifications:

• Knowledge of Aconex – Unit 7

• Knowledge of SharePoint - AGOC

• Knowledge of EDMS Software - AECOM

• Completed a course in Health & First Aid

• Completed a basic course in Fire & Safety

Country Experience:

• 27 years’ of experience

Professional Experience:

Jan 2018 to 19 July 2020 : Unit 7 Group, Riyadh, Kingdom of Saudi Arabia Interior Design Contractor

Project : Riyadh Metro Project & Faisaliah Mall Refurbishment. Riyadh Metro Project: Line 3 Deep Underground

Stations (7 Stations) – 3E1, 3E3, 3E4, 3E5, 3E6, 3F1

& 3F2

Client : RMTC / ANM / SALINI / NESMA etc.

Position : Document Controller

Duties and Responsibilities:

• Uploading of documents & drawings on Aconex.

• Scanning, Copying, Binding etc. of documents and drawings to submit to Client and all Sites. Last Updated on 20 August 2020

• Coordination regarding Transport to and from all sites and also in shifting materials.

• Preparing the Project Organization Chart & also updating the CVs to Submit to Client.

• Preparing the Risk Register in coordination with the site.

• All mails are redirected to myself and a digital Archive is done.

• Preparing the Gate Passes for all persons working on Metro Sites.

• Contract expired on July 19, 2020and could not be renewed due to CoronaVirus rules in KSA. Feb 2015 to Jan 2017 : Aramco Gulf Operations, Al Khafji Joint Operations, Khafji, Kingdom of Saudi Arabia

(Eram Engineering Contract).

Project : Tender No.BQ088AGOC14 – Analysis, Clustering, Scanning, Indexing and Uploading of AGOC

Documents including Presidents Office Documents

(DMS Implementation on Microsoft SharePoint 2013.

Position : Document Analyst / Controller

Duties and Responsibilities:

• Job is to scan documents & drawings into OCR format. Prepare indexing (metadata) of the scanned documents & drawings and upload these documents & drawings into SharePoint Document Management System (Documents from different departments in AGOC). Job mainly covered AGOC Presidents documents, AGOC Presidents Executive Office Documents, Board Meetings, Management Committee Meetings, HR Documents, Finance Documents and Engineering Drawings dating from year 2010 to 2016. KPMG were the Project Managers.

July 2013 to Feb 2014 : Arab United Construction Company W.L.L.

(Arcon), Qatar

Position : Secretary / Document Controller / HR & Audit Assistant.

Was based at Head Office – Secretary to Managing Director (LV) / Assistant to HR Manager, Technical Manager & Audit Manager.

Duties & Responsibilities:

• All Document controlling accordingly to QA Procedures.

• Checked Compliance and Quality of Documents

• Established and maintained a library of reference documents.

• Work involved the processing of permanent, long term, short term and vital records in all media forms, including the scanning and filming of records and management of records in a digital format.

• Ensured that pre-established requirements (e.g. numbering system and signatures required for certain approvals etc.) are satisfactorily met throughout the duration of the project.

• Maintained & Established data distribution system and schedules for the assigned project and supplier requirements. Revised the system / schedule as required to ensure timely approval and distribution.

Last Updated on 20 August 2020

• Established and maintained files and computerized indexes for active engineering documents. Generated electronic / hard copy reports as needed by the project or management.

• Assisted in preparing a mock up for operation manuals (e.g. developed the index, binders, dividers, etc. and ensured timely printing and assembly) and / or job data books.

• Prepared transmittals for engineering documents and requisitions.

• Arranged document cataloguing, packing and long term storage or disposal of appropriate engineering documents at the time of project closeout.

• Established and maintained a record of controlled documents on distribution.

• Preparing & Updating the QA/QC Procedures.

• Managing the operations of the reception in the absence (Leave Vacancy) of the Receptionist

/ Secretary.

• Preparing the site attendance and project details obtained from co. construction sites and emailing to the audit department on a day to day basis.

• Preparing Bids, Prequalification Documents, and Project Sheets etc. as advised by the Technical Manager.

• Managing the HR process by receiving the passports from the employees arriving from vacation, receiving the leave and resignation forms and also fixing the date of appointment timing for interview with the candidate and preparing the agreement for the HR Manager. Also fixing the contractual agreements with the Recruitment Agencies locally as well as internationally.

• Also in contact with the Public Relations Officer / Driver of the company for arranging the residence visa and pick-up the new appointees from the airport. Apr 2012 to Mar 2013 : Mechanical Contracting & Services Co. W.L.L,

(MCSC), Kingdom of Bahrain

Position : Document Controller / Instrument Controller / Archiving Assistant

Was based at Head Office - Assistant to Senior QA/QC & Technical Manager. Duties & Responsibilities:

• All Document controlling accordingly to QA Procedures.

• Work involved documents and drawings archiving and also involved Data Entry Jobs into Client Software (Tatweer).

• Preparing & Updating the QA/QC Procedures.

• Updating documents for Calibration of Instruments and preparing the log for the Instruments.

• Preparing Project Sheets & Prequalification Documents.

• Attending Weekly Project Review Meetings and taking notes and preparing presentations for the projects and preparing the minutes.

• Completed Scanning, Archiving & Indexing of all Project Quality Dossiers & Welders Data dating back from 1989 to 2012.

May 2010 to Jan 2012 : Integrated Specialized Gen. Contracting Co. W.L.L.

(Issco), Abu Dhabi, United Arab Emirates

Position : Central Document Controller / Project Secretary Last Updated on 20 August 2020

Was based at Head Office for 6 Months to develop the QA/QC Procedures & then shifted to site as Document Controller / Project Secretary on a very important GASCO Project (Interviewed & Approved by GASCO).

Project : Refurbishment of Jetty Loading Line and Berth 1 Structure, Ruwais, Abu Dhabi, United Arab Emirates Duties & Responsibilities:

• All Document controlling accordingly to QA Procedures.

• Preparation of Work Methodology, Material Approval Reports, Daily Progress Report, Site Report, Painting & Welders Report, Project Close-out Reports, Time Sheet for site employees etc.

• Preparing the Weekly Minutes of Meetings with the client and consultant.

• Self-Correspondence, Documentation, Archiving, Dispatching etc.

• Maintaining Agreements and Confidential Data Documents.

• Preparation of QA Documents like Job Description, Competency Reports for HR Dept., HSE Plan &Reports for QA/QC Dept. for all projects at site.

• Preparation of presentations of all projects before the award of the Project etc.

• Gave support to Head of Proposals during the Pre-tender Stage. Sept 1989 to May 2009 : AECOM, Dubai, United Arab Emirates

[Cansult Maunsell Ltd.] [Previously Maunsell Ltd.] Position : Senior Document Controller / IT Coordinator (Dubai Office Support)

Was based at Dubai Head Office - Also was Assistant to Senior QA/QC Manager & IT Manager. Duties & Responsibilities:

• All Document controlling accordingly to QA Procedures.

• Reports on the Progress of Documents.

• Setting up the Document Control System like Procedures, Tools, Processes etc.

• Checking Documents and Drawings accordingly to QA/QC Procedures.

• Created a drive on the server for all projects just for managing QA Process for all Company Projects.

• Managing a team of Document Controllers in 2 offices and all Project Site Offices in Dubai.

• Runs and administers the system.

• Gatekeeper of Document Control Rules and Procedures.

• Systematic Routine Office Job.

• Self-Correspondence & Documentation, Archiving, Dispatching etc.

• Maintaining Inward and Outward Register.

• Preparing Reports, Bids, Bill of Quantities, Tender Documents, and Specification etc.

• Maintaining Agreements and Confidential Data Documents.

• Follow Up & Co-ordinate.

• Administrating & interacting with all levels of people.

• Involved in all type of work in the Administration and IT Department.

• Also worked as an IT coordinator (Dubai Office Support).

• All types of Secretarial & Clerical Works.

• Other work for the development of the company – Maunsell Ltd. Worked in Civil, Architectural, Refinery, Engineering Company’s in the GCC.

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