Project Manager / Virtual Assistant to the President– Senan Group LLC. (US Base Company)

Nov 2020 – May 2021

Project Manager (Singe Project)

• Coordinate internal resources and third parties/vendors for the flawless execution of projects.

• Ensure that all projects are delivered on-time.

• Report and escalate to management as needed.

• Establish and maintain relationships with third parties.

• Create and maintain comprehensive project documentation.

• Delegate project tasks based on junior staff members' individual strengths, skill sets and experience levels.

• Track project performance, specifically to analyze the successful completion of short and long-term goals.

• Develop comprehensive project plans to be shared with clients as well as other staff members.

• Use and continually develop leadership skills.

• Attend conferences and training as required to maintain proficiency.

• Perform other related duties as assigned.

Virtual Assistant to the President

• Work closely with the President on “Special Projects)

• Responsible for scheduling / managing President’s calendar including prioritizing/resolving related conflicts and competing demands, pro-actively scheduling important meetings with internal/external individuals and maintaining an organized office.

Executive Secretary to Chief Finance Manager - Saber Investment Co. L.L.C – Abu Dhabi, UAE Jun 2019 – December 2020

• Responsible for scheduling/managing the CFM’s calendar including prioritizing/resolving related conflicts and competing demands, pro-actively scheduling important meetings with internal/external individuals and maintaining an organized office.

• Organizes/coordinates international/domestic travel and related requirements to include: (travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports. Ensures that all travel arrangements are in compliance with company regulations and procedures.

• Works closely with the CFM on *Special Projects, *Audit and Finance, *Investment Committee activities.

• Proofreads, Answers, and Composes routine correspondence both handwritten and electronic, prepares selective summaries and any follow-up actions for the CFM.

• Supports and coordinates Audit and Finance, Investment Committee meeting arrangements including teleconferences and minute taking as required.

• Coordinates, Plans, and Organize small-to large-scale meetings.

• Performs general clerical duties to include but not limited to: Transcribing Dictation, Scanning, Copying, *Filing, and Data Entry.

• Undertakes special assignments/projects on a wide variety of issues as requested by the CFM.

• Contributes to the excellent reputation of the CFO’s office through professional, friendly, and respectful interactions internally and externally.

• Performs other duties as required and/or assigned by the CFM. Admin Assistant / Executive Secretary – Decospania Interiors LLC – Abu Dhabi, UAE March 2019 – June 2019

• General secretarial and administrative duties that reports directly to the General Manager and Admin Manager.

• Coordinate travel arrangements; prepares itineraries; prepares, compiles, and maintains travel records.

• Schedule and coordinate meetings, interviews, appointments, events, and other similar activities for the manager.

• Managing documentation, contracts, chasing renewals and expense claims.

• Dealing with incoming email, often corresponding on behalf of the manager.

• Answering the telephone and dealing with customer inquiries.

• Purchasing responsibilities for the office as well as the purchasing of office consumables, expediting orders and responsibility for goods received.

• Establish and maintains an excellent filling system.

• Asking materials or equipment’s quotations in different company within or outside UAE.

• Preparing Business Correspondence Letters, Quotations, Purchase Orders, Invoices, Memos, etc.

• Providing assistance in bookkeeping and Accounting (payroll, account receivable, account payables and other accounting duties) for the company

• Scheduling and coordinating meetings, interviews, appointments, events, and other similar activities for the manager.

• Handling and managing the reception area.

• Serves as liaison and coordinate between the Company Departments (Internal/External) and Suppliers.

• Conduct research and prepare presentations or reports as assigned.

• Manages the IT system of the company, which includes cabling; maintenance; troubleshooting and other IT related work.

• Performs other duties that may assign by the Manager.

--- Work Experience ---

Rachelle Joy Mamburam

Address : Davao City, Philippines

Mobile : +63-999-***-****

Email : admnbx@r.postjobfree.com

Office Admin / Executive Secretarial

ACTVET Certified 2018

Bachelor Degree in Computer

Engineering

Holy Cross of Davao College 2011

To be involved in work where I can utilize my 8

years’ skills in Admin, IT system and

purchasing department- seek challenging task

and responsibility for career growth and

advancement.

To make a sound position in the company that I

would be employed and work enthusiastically in

team to achieve the company goal with

devotion and hard work.

Administration and Document Control

Excellent Communication

(Written & Oral)

Purchasing Field

Quotation, Purchase Order, and Inventory

Designing, Photo & Video Editing

2D and 3D design, Basic AutoCAD,

Photoshop, Corel Draw, Sony Vegas

Computer Troubleshooting

(Hardware, Software & Networking)

VISI Series Programming

Fanuc & Siemens CNC Machine codes

CCTV

(Installation & Troubleshooting)

Date of Birth : 26 November 1988

Language/s : Tagalog and English

Religion : Roman Catholic

Nationality : Filipino

Marital Status : Single

Available upon request

-- Contact Details —

--- Education ---

--- Career Objectives ---

-- Skills & Competencies –

-- Personal Information –

-- Character Reference –

Executive Secretary - NES -Abu Dhabi, UAE

October 2017 – December 2018 (Redundancy of Employee due to low sales)

• Reports directly to the General Manager.

• General Office Admin and Support including booking and coordinating travel and accommodation, managing some documentation and contracts, and chasing renewals and expense claims.

• Dealing with incoming email, and post, often corresponding on behalf of the manager

• Answering the telephone and dealing with customer enquiries.

• Purchasing responsibilities for the office as well as the purchasing of office consumables, expediting orders and responsibility for goods received.

• Producing documents, briefing papers, reports, and presentation.

• Asking materials or equipment’s quotations in different company within or outside UAE.

• Manages the IT system of the company, which includes cabling, maintenance troubleshooting and other IT related work.

• Making payroll, account receivable, account payables and other accounting duties for the company.

• Communicate with internal/external departments.

• Completes special projects and other duties as required.

• Perform admin duties on office administration as required.

• Oversee daily computer performance, provide technical support and install new software for computer users.

• Running diagnostic tests to resolve issues and installing updates to existing software.

• Responsible for setting up new equipment, performing minor repair work and keeping records of service.

• Maintains all terminals and peripherals including printers, modems, personal computers, and data communications machines.

• Keeping all computer supplies handy and available. Admin, IT & Purchasing Assistant - Torre Lorenzo Dev. Corporation (Dusit Thani Davao) June 2015 – September 2017

• Reports directly to Finance and Office Manager.

• General Office Admin and Support including booking and coordinating travel and accommodation for the staff, printing training manuals, managing some documentation and contracts, and chasing renewals and expense claims.

• Opening and distributing the mail and filing.

• Answering the telephone and dealing with customer enquiries.

• Purchasing responsibilities for F & B Department as well as the purchasing of office consumables, expediting orders and responsibility for goods received.

• Manages the IT system of the company, which includes cabling, maintenance troubleshooting and other IT related work.

• Perform admin duties on office administration as required.

• Oversee daily computer performance, provide technical support, and install new software for computer users.

• Running diagnostic tests to resolve issues and installing updates to existing software.

• Responsible for setting up new equipment, performing minor repair work and keeping records of service.

• Maintains all terminals and peripherals including printers, modems, personal computers, and data communications machines.

• Responsible for locating and ascertaining the nature of network errors using appropriate software. Admin, IT, Purchasing, Product Developer - Jomaray Pulp Packaging Industries September 2011 – May 2015

• Compiling of reports and provision of administrative assistance to department.

• Communicate and coordinate with internal/external departments.

• In charge in obtaining quotations and procurement functions

• Filing of requisitions, invoices, delivery order, purchase order and shipping documents.

• Updating of purchases and generation of purchase orders.

• Handles all request of two sister companies including food and non-food items.

• To assist immediate superior for ad hoc responsibilities.

• Manages the IT system of the company, which includes cabling, maintenance troubleshooting and other IT related work.

• Ensures a safe and healthy work environment by complying the company policies, standard practices, and programs in keeping with occupational health and safety regulations.

• Completes special projects and other duties as required.

• Perform admin duties on office administration as required.

• Oversee daily computer performance, provide technical support, and install new software for computer users.

• Running diagnostic tests to resolve issues and installing updates to existing software.

• Responsible for setting up new equipment, performing minor repair work and keeping records of service.

• Maintains all terminals and peripherals including printers, modems, personal computers, and data communications machines.

• Design & develop trays using VISI series in connection with Fanuc & Siemens CNC machine.

• Program, test, and revise machine programming.

• Tooling and design of machining, including electric and sand core molds, mills, and lathes.

Contact this candidate