Maggie Nguyen E-mail: admlps@r.postjobfree.com

Cell: 408-***-****

Address: **** ******** ****** #****

San Jose, California, US - 95150

Education

Bachelor Degree – San Jose State University, San Jose, CA 2002

Major: Business Administrative / Corporate Finance / Investment GPA: 3.7/4.0 Other – De Anza College, San Jose, CA

Major: Insurance / Medical Coding GPA: 4.0/4.0

Professional Experience

Accountant Assistant

Santa Clara County Health and Hospital System - Finance Contracts Unit, San Jose, CA March 2013– November, 2017

Managed budget/accounting/cost aspects of contracts and payments;

Analyzed health claim service history to identify provider billing patterns and determined the appropriateness for monthly, quarterly, semiannually, annually accruals;

Created requisitions and purchase orders; Verified availability of funds, accurate coding, and classification of expenditures;

Audited all claims against backup documents received and verified they were adherent to contract clauses for rate, frequency, amount;

Applied mathematical or statistical techniques to address practical issues in finance;

Conferred with management on the allocation of encumbrances in planning contract budget and expenditures;

Investigated payment process to find more efficient ways to streamline steps that would allow tasks to be performed effectively and within specified fiscal limits;

Gathered all pertinent data and create spreadsheets, recalculate all figures, and communicated with vendors/contractors for any discrepancies;

Worked with Office of Budget and Analysis, Procurement, Controller Department to analyze all budget encumbrance per each fiscal year to create purchase orders, amendments, liquidation, or carry forward encumbrances;

Responded to financial inquiries on a variety of contract value, modifications, balance, funding, revenue, costing, hours, open commitments, and billing issues;

Responsible for observing all laws, regulations as well as other obligations whenever and wherever business is conducted on behalf of the organization.

Performed Warrant Cancellation;

Performed Bank Reconciliation;

Downloaded bank reports; Deposited checks;

Oversee P-Card assuring charges are made according to County and department policy;

Ensure that the business purpose of each transaction is valid and documented;

Ensure that sales/use taxes are applicable and accrued properly;

Ensure timely P-Card statement reconciliation and final approval for all cardholders;

If allocated to a grant account the transaction must be in compliance with policies associated with grant;

Maintain the P-Card logs with backup documentation in a secure locations at all times in compliance with County guidelines for record retention;

Assisting Program Manager(s), and Probation Managers during budget process. Account Clerk II

Santa Clara County Office of the District Attorney - Fiscal Unit, San Jose, CA August 2011–February 2013

Managed budget/accounting/cost aspects of contracts and payments;

Managed and reconciled bank statements, P-Card, Petty Cash;

Reconciled affidavits of deposits and recorded in general ledgers and deposit logs;

Reimbursed employees for their professional development according to County and Government Attorney Association Allowances;

Performed variance analysis on estimated costs/expenses vs actual costs/ expenses;

Applied mathematical or statistical techniques to address practical issues in finance;

Identified cost trends for management using statistical analyses;

Projected future expenditures based on current year financial commitments, obligations while taking into consideration of inflation adjustment (CIBER);

Adjusted selected general ledger accounts for reclassification of expenses, cost center, general ledger accounts as needed;

Ran reports such as: Open Purchase Orders, DP Code Usage, GAA Reimbursement, Taxable Tuition Reimbursement, BOA Daily Deposit Report, GR/IR and reconciled against own records;

Maintained database for fixed assets and vendor transaction files. Account Clerk I

Santa Clara County Dept. of Revenue - Finance Unit, San Jose, CA February 2010 – July 2011

Performed accounts receivable functions: post charges to accounts, set up payment plans, create new accounts, update debtor information and status;

Created my own payment plans to simplify the calculation of plans in the CUBS

(Columbia Ultimate Debt Collection System);

Created accounting spreadsheets for end-of-period reporting (Red Book for accounts receivable balance progress);

Performed monthly reconciliations of summarized accounts receivable ledger balance to detailed account balance listing;

Tracked court case numbers on CJIC (Criminal Justice Information Control from Superior Court) to coordinate with DOR's accounts receivable / collection system;

Accessed and researched CJIC for current and historical criminal information of suspected or convicted individuals;

Communicated with department personnel regarding debtors' accounts and progresses;

Reviewed submitted documents for accuracy and completeness prior to performing record clearance.

Health Information Clerk II

Santa Clara Valley Medical Center - Tully Medical Records, San Jose, CA October 2006 – January 2010

Utilized medical record systematic documentation to sort and file patient medical information;

Assisted patients to obtain their medical records according to state and federal regulations;

Ordered inactive charts from outside purging facility;

Accessed automated locator systems (SoftMed and Invision) to research, track, and retrieve charts, or physically locate charts when necessary;

Answered phones and transferred calls to appropriate personnel;

Filed charts using terminal-digit filing methodology. Office Specialist II

Santa Clara County - Social Services Agency, San Jose, CA October 2004 – February 2005

Assigned new eligibility workers to cases;

Requested issuance of birth certificates after verifying for proper authorization of confidential information;

Checked client files in and out of various departments;

Able to handle multiple phone calls while remaining calm when dealing with irate clients.

Comptroller Assistant - Volunteer

San Jose Catholic Charities, San Jose, CA August 2003 – September 2004

Created forms and applied formulas to spreadsheets;

Reconciled organization's bank and retirement benefit statements;

Researched information and wrote correspondences;

Verified department authorizers' signatures and amounts authorized for reimbursement;

Verified accuracy of amounts and posting of transactions, including those posted by others;

Analyzed and brought discrepancies to the attention of supervisor. Summer Analyst – Lehman Brothers

San Francisco, CA June, 2001 – June, 2002

Analyzed business operations of various companies within certain sector/industry for investment purposes;

Analyzed data to identify potential risks and opportunities, cost vs. benefits;

Computed year-to-year trends as well as ratios analysis;

Created financial models using Excel spreadsheets, graphs, charts to illustrate financial trends;

Calculated the net present value of a potential investment;

Presented financial findings to managers for investment decisions. Accountant Assistant (Work Study) – San Jose State University San Jose, CA February, 1997 – December, 2000

Organized, maintained, updated student files;

Verified transactions appearing in ledgers and sub-ledgers;

Inventoried office supplies and equipment;

Conducted surveys of financial programs;

Performed accounts receivable functions: set up student payment plans, student refunds.

Programs and Software Skills

SAP, CIJIC, SoftMed, Invision;

Microsoft Office: Excel, Access, Word, PowerPoint;

Quickbooks Pro, Peachtree Accounting;

Medical Coding for ICD-9 (International Classification);

Medical Coding for CPT-4 (Concurrent Procedure Terminology);

Medical knowledge of Anatomy and Physiology.

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