Victoria Aaron

***** ****** **** ** ******, TX **365 832-***-**** admjtk@r.postjobfree.com

Professional Summary

Finance professional with 5 years of experience in processing accounts payable invoices and payments, maintaining payable files, performing financial and statistical record keeping, budgeting, and managing department spend within broad guidelines in a growing organization.

Education

ASSOCIATES OF SCIENCE LONESTAR COMMUNITY COLLEGE

·Major: Business Administration

·Maintained a semester GPA of 3.84

·Received a letter of recognition for the Dean’s Honor List (every semester)

·Related coursework: Business Finance, Project Management, Administrative Office Procedures and Systems, Introduction to Accounting, Fundamentals of Financial Accounting, Business Math Technology.

Skills & Abilities

·Demonstrated ability to work efficiently in a fast-paced environment during peak hours

·Exceptional time management and problem-solving skills

·Self-motivated with quick comprehension and an eagerness to learn

·Excellent attention to detail and organization both in personal and professional situations

·Strong knowledge in budgeting, forecast, accounts payable and recordkeeping

·Strong knowledge in Microsoft Outlook, Excel, Word, Oracle, BI Cube and Track IT

·Familiar with GL coding, purchase orders and invoice reconciliation processes

·Type an average of 60 WPM

Experience

INFORMATION TECHNOLOGY FINANCE & VENDOR MANAGEMENT NEWPARK RESOURCES JANUARY 2021 – PRESENT

·Manage and oversee all vendor setups, vendor engagements and relationships resulting in sustaining long-standing relationships with company-approved vendors

·Maintaining a large electronic contracts data base with expiry dates and key terms and providing timely notification of expiring contracts to the Procurement Commodity Managers

·Maintain all yearly renewals contract cost, discounts and available offers to ensure the company receives the most cost-efficient offer available at the time of renewing or purchasing

·Maintain budget coordination, preparation, analysis, and supervision of the department’s accounting

and purchasing ensuring monthly actuals are in line with the budget

·Engage and analyze IT cost centers to reduce spend and cost saving measures

·Maintain monthly cost center allocations, ensuring all cost are tracked in appropriate cost and product

accounts

·Maintain IT capital project expense to track capitalized spending and allocate to corresponding AFE’s

·Create and manage comprehensive spreadsheets and budget databases to provide financial reports, manage Capex and Opex spend, monthly actuals, and accruals

·Assisted in formulating yearly budget, forecast, and variance reports

·Lead wireless cost savings project, resulting in a $50k monthly expense decrease

INFORMATION TECHNOLOGY FINANCE COORDINATOR NEWPARK RESOURCES MAY 2019 – JANUARY 2021

·Maintain budget coordination, preparation, analysis, and supervision of the department’s accounting

and purchasing ensuring monthly actuals are in line with the budget

·Engage and analyze IT cost centers to reduce spend and take cost saving measures

·Maintain monthly cost center allocations, ensuring all cost are tracked in appropriate cost and product

accounts

·Maintain IT capital project expense to track capitalized spending and allocate to corresponding AFE’s

·Create and manage comprehensive spreadsheets and budget databases to provide financial reports, manage Capex and Opex spend, monthly actuals, and accruals.

ACCOUNTS PAYABLE NEWPARK RESOURCES SEPTEMBER 2018 – JUNE 2019

·Managing accounts payable using accounting software and other programs

·Comparing purchase orders, prices, terms of payment and other charges

·Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts of approximately 2500-3000 invoices monthly

·Analyze all accounts on a monthly, quarterly, and annual basis to ensure payment accuracy

INFORMATION TECHNOLOY DEPARTMENT COORDINATOR NEWPARK RESOURCES FEBRUARY 2018 – SEPTEMBER 2018 (CONTRACT)

·Assist Chief Information Officer (CIO) with travel arrangements, expense reports, and other day to day task as needed

·Maintain monthly spending for hardware, licensing renewals, office supplies and inventory

·Manage cellular administration for overages, plans, and cost

·Create purchasing orders for all purchasing requests within the IT department

·Match purchase orders to invoices in order to reconcile all purchase order discrepancies for four divisions within the company

·Charge expenses to accounts and cost centers to prep invoices for accounts payable

·Document and process all payroll for contract labor employees and prepare IT capital project expense

for accounting

FINANCE CONSULTANT INTERNSHIP THE LAW OFFICE OF BRYAN FAGAN JANUARY 2017-AUGUST 2017

·Led multiple projects simultaneously in a fast-paced environment resulting in the creation of a program to better record clients and consultations, thus improving daily reports, eliminating paper files of client information, and reducing the overall office expense by 26%

·Met with clients to review financing options and plans that best fit their needs

·Generated and maintained record logs for team incentives, daily consults, payments, and financials

·Managed the Intake team members to ensure monthly goals were met

BRANCH MANAGER INTERNSHIP ONE MAIN FINANCIAL AUGUST 2016 – JANUARY 2017

·Built an environment that is customer focused ensuring all options are presented to for review in the lending process

Manage collection activities including consulting with customers on loan payments for past due accounts

·Use strategic thinking to prioritize and resolve issues as they arise with speed and consistency

·Process applications for multiple personal lending products

·Review credit bureau reports and maintained a high level of personal lending product knowledge

ASSISTANT MANAGER THE DRAFT JUNE 2015 – FEBRUARY 2018

·Created logs in Microsoft Excel to keep track of all shortages and overages of inventory

·Evaluated employee profiles to ensure all required documents are available and all certifications/licenses are current

·Managed team of 10 – 14 employees to ensure daily task were completed, all required documents and certifications/license were current

·Overview of spend and revenue to ensure monthly financials were in line with budget

OFFICE ADMINISTRATIVE ASSISTANT GHPMA SEPTEMBER 2012 – MARCH 2014

·Answered all incoming calls, directing them to the correct employees, and returned all calls in a timely manner

·Scheduled all procedures, x- rays, and blood draws with the appropriate facility

·Recorded daily data entries, wrote orders for office supplies, and maintained patient records for office

·Managed calendars for four doctors and scheduled meetings with medical representatives

·Filed all patient documentation and results and sent them to the correct doctor for review when needed

·Met quotas for sales of diet products, and created logs for collected data from the diet program

·Checked patients in and out of the facility, and verified insurance coverage for all

·Assisted doctors with patient medication prior to authorization

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