Procurement Purchasing

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MANU PETER

Personal Details

Date of Birth: 5th October, 1979

Civil Status: Married

Gender: Female

Nationality: Indian

Languages: English, Hindi,

Malayalam

Mobile # +971-**-*******

Email: **********@*******.***

Education

Certified Purchasing Professional

CPP - 2010

(American Purchasing Society,

UAE)

Masters in Human Resources

Management – Dec 2014

(certificate pending - Bharathiar

University, India)

Bachelors Degree in Commerce -

2000

(Madurai Kamraj University,

India)

Diploma in Computer Software

Engineering- 2001

(London College of Management,

Cavendish College, UAE)

Trainings

ISO Quality Management system

9001 (In-house training)

Higher Colleges of Technology,

UAE

Computer Skills

MS Office

ERP Focus I

MS Access

(Basic)

MS Project

(Basic)

CAREER SNAPSHOT

Procurement Coordinator Feb 2017 till date

Tera Data Technical Solution, Abu Dhabi, UAE

Procurement Officer Mar 2015 – Jan 2017

Texas Systems Technology, Abu Dhabi, UAE

Procurement Officer Oct 2013 – Feb 2015

Moraik Dev. & Oilfield Services, Abu Dhabi, UAE

Executive Administrator (Director’s office) Oct 2012 – May 2013 Higher Colleges of Technology, Abu Dhabi, UAE

(Position made redundant due to restructuring of organization) Secretary (Procurement Dept.) Mar 2007 – Sept 2010 Moraik Dev. & Oilfield Services, Abu Dhabi, UAE

Purchase Assistant Jul 2002 – Feb 2007

Gulf & Safa Dairies Co., Abu Dhabi, UAE

PROVEN JOB ROLE

Procurement Coordinator – Tera Data Technical Solution Tera Data Technical Solution is an ISO 9001:2015 certified company committed to providing high quality IT infrastructure solutions with focus on absolute standards of operational excellence driven by customer oriented approach with a highly committed and professional team to propose and carry out technically superior and competitive solutions in LAN, WAN, Wireless, Network Management, Storage, Converged Voice, Video & Data Networks, Servers, Security & Surveillance domains.

Organizes procurement and other activities according purchasing workflow.

Resolves issues and discrepancies rising in purchase orders.

Oversees the distribution of materials and services to the client on time.

Procures requisitioned items from network of suppliers.

Maintains correspondences with other departments regarding purchase orders and to resolve related issues.

Reviews invoices from vendors for accuracy and ensures that coding done is correct prior to submission to Finance for payment.

Assists with the tendering process by organizing and sending packages to suppliers and providing other administrative support.

Maintain a professional standard of conduct at all times while promoting a positive image of the organization.

Negotiating price and terms of products with suppliers.

Supervises the work of Purchasing clerks

Supervises and coordinates with the concerned for obtaining their annual procurement requirements;

Drafts and finalizes creation of forms & templates for procurement planning process

Liaises with departments to ensure that the tendering and contracting processes are carried out efficiently in line with the approved procurement plan.

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ERP Banner system

Higher Colleges of Technology,

UAE

Business Intelligence (Reporting

tool)

Publications

Author of “Your Smile and Other

Short Stories”

Published in October 2015

IELTS

Score: 7.5

Reading – 7

Speaking – 8

Listening – 8

Writing - 7

References

Ms. Susan Thomas – Snr.HR officer

Higher Colleges of Technology

Abu Dhabi, U.A.E

Email: *****.******@***.**.**

Tel : 02 6922708

Ms. Jennifer Gonsalves – HR

Coordinator

Moraik Development & Oilfield

Services

Abu Dhabi, U.A.E

Email:******@***********.***

Tel : 02 6336900

Mdm. Abeer Mohsinna

Procurement Manager

Gulf & Safa Dairies Co.

Abu Dhabi, U.A.E

Email:********@*******.***

Tel : 02 5588634

Procurement Officer – Texas Systems Technology

Texas Systems Technology is a leading system integrator in the Middle East. The company works with its clients through a combination of deep-level business and technical expertise, an extensive knowledge of today’s technologies and a dedicated work force.

Sending out RFQs to suppliers.

Preparing the comparison table for management approval, once quotations are received.

Preparing of Purchase orders for Local purchases.

Arranging meeting with suppliers to clear out clarifications.

Coordinating with accounts dept. to prepare payments

Preparing monthly and yearly reports on the Purchase (Local & Overseas

Prepare the Petty Cash Report for the department.

Correspondence with Local & Overseas suppliers via E-mails Procurement Officer – Moraik Dev.& Oilfield Services MORAIK - a 100% Emirati Oilfield services company and contractors of Abu Dhabi Onshore Oil Operations (ADCO), Zakum Development Company (ZADCO), Abu Dhabi Marine Operating company (ADMA-OPCO). Moraik has successfully handled a number of major contracts in UAE and expanded the operations internationally to India, Pakistan, Oman, Qatar, Syria and Iran. Their services include Cementing, Acidizing, Stimulation, Down hole testing Nitrogen Pumping, Coiled Tubing, Pressure Testing, Tank / Equipment Rental, Chemical supply and Filtration. Procurement Dept.

Receiving material requisition from various departments, once the re-order level for the stock is reached.

Verifying the authenticity of the request by re-checking the stock against the Material Receive and Issue vouchers from the ERP system and forward the findings to Purchase manager for further approvals.

Processing RFQs for approved suppliers (both local & international) as per the QMS requirements

Preparing comparison sheet (Excel) for the quotations received detailing on the payment terms (after further negotiations with suppliers) and delivery terms. Finally, presenting the excel sheet for approval from Purchase Manager, AGM and GM.

Preparing the PO through the online system and forwarding the same to the management for final approval.

Coordinating with the suppliers International & Local via emails & tele- conversations for timely delivery and maintains a PO register online by scanning every approved copy of the PO.

Coordinating with accounts dept. to initiate the payment proceedings (for advance payments) against Proforma Invoice. In case of ‘payments after delivery’, the invoices are received and forwarded to accounts dept. to prepare the payments.

Verifying the receipt and issue entries online prepared by the storekeeper, once the items are delivered to maintain proper stock ledger.

Preparing and presenting weekly and monthly Purchase (Excel) reports to the management highlighting the status of all the POs prepared during the period.

The Purchase order file is regularly updated with the delivery notes attached, as and when the order is completed.

Assisting management in preparing documentation during tender bid submission and liaising with the tender submission dept. of the client to ensure that all documentation are in place, till the contract is awarded.

Following the strategies and policies related to Procurement as laid down by the Procurement Manager

Providing support to the other members in the Procurement team Page 3

Coordinating with suppliers for blank agreements during bidding and tendering phases.

Evaluates vendors as per QHSE documentation and monitors their capability in supplying the goods/services as per our requirement.

Recommends and implements fruitful sourcing strategies in order to obtain the quality goods.

Provide assistance to HSE team by providing the documentation required for audit.

Co-ordinate with Finance Dept. to prepare correspondence to the bank and suppliers.

Secretarial Duties

Handling all routine correspondence such as accessing e-mails daily and printing and responding to any messages, where required, faxing, posting, etc.

Coordinating office operations developing and maintaining document filing system, office forms, stationery and procedures, and carrying out administrative tasks.

Providing efficient secretarial and administrative support to the department as and when required.

Coordinating with user departments and suppliers in the purchasing scope of work for projects assigned.

Supporting relevant departments with quotations for the purpose of tenders.

Coordinating with suppliers to ensure on-time delivery.

Coordinating with Finance dept. on the payments for the suppliers. Executive Administrator – Higher Colleges of Technology The Higher Colleges of Technology (HCT) is the largest higher educational government institution in the UAE, dedicated to the delivery of technical and professional programs in Applied Communications, Business, Computer & Information Science, Engineering Technology, Health Sciences and Education at various levels to over 18,000 students at 17 modern men’s and women’s campuses all over UAE.

Administration

Handling all routine correspondence such as accessing e-mails daily and printing and responding to any messages, where required, faxing, posting, etc.

Coordinating office operations developing and maintaining document filing system, office forms, stationery and procedures, and carrying out administrative tasks.

Providing efficient secretarial and administrative support to the department as and when required.

Conduct relative searches to prepare sufficient information for an assigned task/project

Produce high quality presentation work in Word, PowerPoint and Excel

Scheduling the appointments and meetings for the Director.

Arranging in-house meetings as per instructions from management with the staff and prepare minutes of meetings for the same.

Ensures the Director is appropriately briefed and/or relevant staffs are present at meetings.

Assisting colleagues with preparation of presentation materials.

Prioritizing and managing multiple projects simultaneously and follow up on issues effectively.

Presents letters of a routine nature for the Director’s signature, ensuring priorities are identified, deadlines are met and acceptable standards are attained

Maintains orderly files and accurate records, retrieving information as required.

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Purchase Assistant to the Purchase Manager – Gulf & Safa Dairies Co. Gulf & Safa Diaries (ADH) Company L.L.C is one of the Dairy Companies established in 1978 and specialized in the production of Dairy Products such as Yoghurt, Flavoured Milk, Labneh, Akkawi Cheese, Halloumi, Majdellah, Double Cream from fresh milk in the Gulf region. Besides to Dairy, we have juice made from fruit pulp of all different fruits.

Procurement Dept.

Receiving material requisitions from stores and Laboratory.

Sending out RFQs to suppliers and once quotations are received, preparing the comparison table for management approval.

Once the management selects the supplier, preparation of Purchase orders for Local purchases.

Coordinating with accounts dept. to prepare payments

Maintaining the PO register book by entering the purchase order number, supplier details, items, quantities and status of delivery.

Preparing monthly and yearly reports on the Purchase (Local & Overseas) and consumption of the Raw/Packing materials.

Prepare the Petty Cash Report for the department.

Correspondence with Local & Overseas suppliers via E-mails Administration

Answering all incoming calls and directing them to the appropriate party efficiently.

Communicating and handling all electronic communications like emails, faxes and other correspondences within the office, while maintaining the confidentiality of the content.

Arrange travel schedule and reservation for management as needed.

Preparing internal memos and maintaining reports.

Scheduling of Manager’s appointments and meetings.

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