Contracts Administrator / Contracts Engineer / Subcontract Engineer
Resume:
VIJESH VJ
Contracts Administrator / Subcontract Engineer
Mobile: +974-********
E-Mail: ********@*****.***
Area of Expertise
Contract Administration
Sub-Contract Management
Pre-award and Post award
Quantity Survey
Change Resolution
Dispute Resolution
Cost Estimation
Negotiation
Effective communication
Material Take off
Bill of quantity
Claims Management
Risk Assessment & Mitigation
Issue Identification & Resolution
Financial Reporting
Value of Work Done
Final Account
Lump Sum Contracts
Unit Rate Re-Measurable Contracts
Time and Material Contracts
Service Agreements
Purchase Orders
FEED, IFC and As-Built Drawings
Supplier and Vendor Management
Project Management
Warranty Resolution
Personal Details
Date of Birth:
19th May 1984
Nationality
Indian
Marital status
Married
Languages Known:
English, Hindi, Malayalam and Tamil
Driving License:
Valid Qatar & Indian License
Passport No.:
N1825610, Issued in Doha, valid till 19-Feb-2026
Techno-commercial professional with 15 years of accomplished experience in Contract Administration and Sub-Contract Management in Oil & Gas Projects.
Proven experience in full pre-award activities, conduct pre-qualification of bidders, preparing inquiry packages, risk analysis and mitigation, post bid clarifications, technical bid evaluations, commercial evaluations and negotiations, contract award recommendation, issuing letter of intent, drafting & issuing the contract documents.
Seasoned specialist of post award activities, contract administration, verifying & certifying the monthly progressive payments, milestone certification, change management and change orders, claims settlement, legitimate back charges, contract analysis & performance, monthly cost reports & payment forecast, identify potential claim, drafting contractual letters, technical & commercial clarifications, managing project related bank guarantees, performance bonds, insurances and letter of credit, attending contractual meetings, settlement of final account and contractual disputes, issuance of work completion, final account, provisional acceptance, final acceptance certificates, warranty resolutions, contract close-out.
Experience in preparing material take off (MTO), bill of quantity (BOQ), taking off quantities based on IFC drawings, actual site measurements & As-Built drawings for Mechanical, Civil, Electrical & Instrumentation, familiar with technical specifications & commercial terms.
Experience in EPC and EPIC contracts for a project value up to USD 4.5 billion, exhibited strong leadership traits with the ability to bring out the best in others while creating a healthy and friendly work environment.
Qatar Petroleum, CNG Station Project in Qatar
Qatar Gas, Barzan Onshore Project in Qatar
Saudi Aramco, Manifa Central Production Facilities in Kingdom of Saudi Arabia
Abu Dhabi Oil Refining Company, Green Diesel Project in United Arab Emirates
RasGas, RasGas Common Off Plot Project in Qatar
EOL Refinery Project in India
Bachelor’s Degree in Mechanical Engineering from Anna University in 2006
Diploma in Computer Application from RCSM, Govt. of India
CICCM - Certified International Commercial Contracts Manager from IPSCMI – International Purchasing and Supply Chain Management Institute, USA
Certification in Alternative Dispute Resolution and Conflict Avoidance from RICS - Royal Institution of Chartered Surveyors, UK
Certification in Contract Administration from NCMA – National Contract Management Association, USA
Certification in Dispute Resolution Processes from AIQS – Australian Institute of Quantity Surveyors
Certification in Pricing and Costing from AACE - Association for the Advancement of Cost Engineering, USA
Certification in Advanced Project Management from MMTI
MS Office
Primavera P6
CMS - Construction Management System
CODB - Change Order Database
QMIS - Quality Management Information System
TOMAS - Turnover Management System
Lotus Notes, Microsoft Outlook & Outlook Express
Designation: Contracts Administrator Since Oct 2019
Company: Blackcat Engineering and Construction, Qatar
Client: Qatar Petroleum
Project: CNG Stations
Contract Type: EPIC
Handling EPIC Contract with Qatar Petroleum
Managing the contractual terms / conditions, technical specifications / commercial terms between EPIC contractor & client
Handling EPIC related change order resolutions, preparing various cost comparisons, cost analysis based on FEED and IFC drawings or As-Built to determine the cost impact for change in the scope of work.
Coordinating with client for all commercial related issues on daily basis
Drafting contractual letters, memorandum of understanding, record of conversation, minutes of meetings etc.
Managing project related bank guarantees, performance bonds and insurances.
Maintaining contract status register and all contracting documents properly filed and readily accessible for future reference
Handling Subcontracts
Managing pre-award activities like conduct pre-qualification of bidders, preparing inquiry packages, risk analysis and mitigation, post bid clarifications, technical bid evaluations, commercial evaluations and negotiations, contract award recommendation, issuing letter of intent, drafting & issuing the contract documents, arranging kick-off meetings.
Verifying & certifying the monthly progressive payments submitted by subcontractor against actual work completed at site, issuing milestone certification, issuing notification of change / change request / change orders, issuing legitimate back charges, contract analysis & performance.
Managing lump sum, unit rate re-measurable, time and material contracts to various subcontractors.
Preparing cost estimates for design changes, site instructions, managing additional claims, evaluating and negotiating the cost proposals from subcontractors and finalizing the cost.
Preparing monthly cost reports & payment forecast, contract issues identification and resolution, drafting contractual letters, technical & commercial clarifications, memorandum of understanding, record of conversation, minutes of meetings etc.
Managing project related bank guarantees, performance bonds, insurances and letter of credit.
Drafting subcontract amendments, addendums, purchase orders, service agreements etc.
Settlement of final account and contractual disputes, issuance of work completion, final account, provisional acceptance, final acceptance certificates, warranty resolutions, contract close-out.
Drafting and modifying the existing procedures for subcontracting, invoicing, site instruction, change order, back charges etc.
Assisting the Commercial Manager for executing the contract management activities and attending contractual meetings
Liaising with the appropriate functions, such as construction, engineering, finance, project controls, safety, quality and legal.
Maintaining contract status register and all contracting documents properly filed and readily accessible for future reference
Designation: Quantity Surveyor Jun 2012 – July 2019
Company: JGC Corporation, Qatar
Client: Qatar Gas
Project: Barzan Onshore Project
Contract Type: EPC
Handling EPC Contract with Qatar Gas
Managed the contractual terms / conditions, technical specifications / commercial terms between EPC contractor & client
Handled EPC related change order resolutions, prepared various cost comparisons, cost analysis based on FEED and IFC drawings or As-Built to determine the cost impact for change in the scope of work.
Coordinated with client for all commercial related issues on daily basis
Drafted contractual letters, memorandum of understanding, record of conversation, minutes of meetings etc.
Managed project related bank guarantees, performance bonds and insurances.
Liaised with the appropriate functions, such as construction, engineering, finance, project controls, safety, quality and legal on terms and condition of tender and contracts
Maintained contract status register and all contracting documents properly filed and readily accessible for future reference
Handling Subcontracts
Managed pre-award activities like conduct pre-qualification of bidders, preparing inquiry packages, risk analysis and mitigation, post bid clarifications, technical bid evaluations, commercial evaluations and negotiations, contract award recommendation, issuing letter of intent, drafting & issuing the contract documents, arranging kick-off meetings.
Verified & certified the monthly progressive payments submitted by subcontractor against actual work completed at site, issuing milestone certification, issuing notification of change / change request / change orders, issuing legitimate back charges, contract analysis & performance.
Managed lump sum, unit rate re-measurable, time and material contracts to various subcontractors.
Prepared cost estimates for design changes, site instructions, managing additional claims, evaluating and negotiating the cost proposals from subcontractors and finalizing the cost.
Prepared monthly cost reports & payment forecast, contract issues identification and resolution, drafting contractual letters, technical & commercial clarifications, memorandum of understanding, record of conversation, minutes of meetings etc.
Managed project related bank guarantees, performance bonds, insurances and letter of credit.
Drafted subcontract amendments, addendums, purchase orders, service agreements etc.
Settled the final account and contractual disputes, issuance of work completion, final account, provisional acceptance, final acceptance certificates, warranty resolutions, contract close-out.
Drafted and modified the existing procedures for subcontracting, invoicing, site instruction, change order, back charges etc.
Prepared monthly value of work done (VOWD) numbers to enable accurate assessment of accruals
Quantified entitlement for claims covering prolongation, disruption, acceleration, suspension and EOT.
Prepared the material take off (MTO), bill of quantity (BOQ), taking off quantities based on IFC drawings, actual site measurements & as-built drawings for Mechanical, Civil, Electrical & Instrumentation.
Managed existing vendors and developing new vendor for new requirement, performance evaluation and rating of vendors.
Assisting the Contracts Manager for the execution of contracts management activities and attending contractual meetings
Maintained contract status register and all contracting documents properly filed and readily accessible for future reference
Designation: Quantity Surveyor Jan 2011 - May 2012
Company: JGC Corporation, Kingdom of Saudi Arabia
Client: Saudi Aramco
Project: Manifa Central Production Facilities
Contract Type: EPC
Verified & certified the monthly progressive payments submitted by subcontractor against actual work completed at site, issuing milestone certification, issuing notification of change / change request / change orders, issuing legitimate back charges, contract analysis & performance.
Managed lump sum, unit rate re-measurable, time and material contracts to various subcontractors.
Prepared cost estimates for design changes, site instructions, managing additional claims, evaluating and negotiating the cost proposals from subcontractors and finalizing the cost.
Prepared monthly cost reports & payment forecast, contract issues identification and resolution, drafting contractual letters, technical & commercial clarifications, memorandum of understanding, record of conversation, minutes of meetings etc.
Managed project related bank guarantees, performance bonds, insurances and letter of credit.
Drafted subcontract amendments, addendums, purchase orders, service agreements etc.
Settled the final account and contractual disputes, issuance of work completion, final account, provisional acceptance, final acceptance certificates, warranty resolutions, contract close-out.
Drafted and modified the existing procedures for subcontracting, invoicing, site instruction, change order, back charges etc.
Prepared monthly value of work done (VOWD) numbers to enable accurate assessment of accruals
Quantified entitlement for claims covering prolongation, disruption, acceleration, suspension and EOT.
Prepared the material take off (MTO), bill of quantity (BOQ), taking off quantities based on IFC drawings, actual site measurements & as-built drawings for Mechanical, Civil, Electrical & Instrumentation.
Managed existing vendor and developing new vendor for new requirement, performance evaluation and rating of vendors.
Assisting the Contracts Manager for the execution of contracts management activities and attending contractual meetings
Maintained contract status register and all contracting documents properly filed and readily accessible for future reference
Designation: Quantity Survey Engineer Aug 2009 - Dec 2010
Company: Kaefer, UAE
Client: GS Engineering & Construction
Project: Green Diesel Project, Abu Dhabi Oil Refining Company
Managed the contractual terms / conditions, technical specifications / commercial terms between Subcontractor & EPC Contractor to ensure the scope of work / supply, method of measurements, progress evaluation, recording of measurements, preparation of invoices and get approval from EPC Contractor
Verified & certified the monthly progressive payment submitted by subcontractor and vendors against actual work completed at site
Prepared the material take off (MTO), bill of quantity (BOQ), taking off quantities based on IFC drawings, actual site measurements & As-Built drawings for Painting, Insulation and Scaffolding
Prepared cost estimates for additional works, necessary negotiations with client and get agreed
Prepared and issued the notification of change / change request / change orders and back charge orders to client and subcontractors
Derived new unit rates / rate analysis for items not included in the contract BQ and get approval from the client.
Prepared monthly and quarterly construction cost reports, cost allocation reports and cost forecast analysis for management review
Prepared monthly value of work done (VOWD) numbers to enable accurate assessment of accruals
Reconciled the final BQ, settlement of final account and contractual disputes with client for proper project close-out
Prepared request for quotation, request for purchase, purchase orders, service agreements.
Maintained contract status register and all contracting documents properly filed and readily accessible for future reference
Managed existing vendors and developing new vendor for new requirement, performance evaluation and rating of vendors.
Handled resources allocation, work status evaluation, implementing schedule, progress monitoring, inter department coordination
Assisted the Contracts Manager for the day to day contract management activities.
Developed periodic reports for work progress, highlighting work completed, and work to be completed, areas of concern and progress percentages, both planned and actual
Designation: Quantity Survey Engineer Jan 2008 - Jun 2009
Company: Nasser S Al Hajri Co Ltd, Qatar
Client: FLUOR Middle East
Project: RAS Gas Common Off Plot Project
Managed the contractual terms / conditions, technical specifications / commercial terms between Subcontractor & EPC Contractor
Ensured the scope of work / supply, method of measurements, progress evaluation, recording of measurements, preparation of invoices and get approval from EPC Contractor
Verified and certified the monthly progress payment submitted by subcontractor and vendors against actual work completed at site
Prepared the material take off (MTO), bill of quantity (BOQ), taking off quantities based on IFC drawings, actual site measurements & As-Built drawings for Piping, Equipment Erection, Steel Structure, Painting and Insulation
Prepared cost estimates for additional works, necessary negotiations with client and get agreed
Prepared and issued the notification of change / change request / change orders and back charge orders to client and subcontractors
Derived new unit rates / rate analysis for items not included in the contract BQ and get approval from the client.
Reconciled the final BQ, settlement of final account and contractual disputes with client for proper project close-out
Assisted the Contracts Manager for the day to day contract management activities.
Updated and maintained the site instruction logs and various cost related log
Designation: Project Engineer Jun 2006 - Dec 2007
Company: Essar Projects Limited
Project: EOL Refinery Project
Verified the works executed at site for payments to sub-contractors
Monitored subcontractors progress and performance to detect any deviation/delay in the progress of the work and instructs subcontractor to take proper action to catch up the schedule
Prepared the cost estimates for additional works, necessary negotiations with client and get agreed
Coordinated with subcontractors operations and inspections to ensure timely availability of work permits, plant facilities and inspection services
Reviewed the project execution status with respect to the contract schedules and reporting to the management
Responded to technical related queries of sub-contractors
Played an active role in mobilizing & demobilizing the resources as per site requirements
Attended weekly/daily coordination meeting with subcontractors & vendors
Profile Summary
Major Oil & Gas Experience
Educational Credentials
Certifications
IT Skills
Professional Experience
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