Operations Manager Purchasing
Resume:
CURRICULUM VITAE
of
Juvan de Witt
admbm5@r.postjobfree.com +27-76-852-****
Boskruin, Randburg
Gauteng, South Africa
Personal Details
Nationality - South African
ID Number - 780-***-**** 086
Date of Birth - 25 July 1978
Drivers License - Code 08
Languages - English & Afrikaans
Education
Certificate - Matric
1996
BirchLeigh High in Kempton Park
Diploma - Hotel Management
2003
Birnam Business College
Diploma - Golden Hotel Diploma
2003
Birnam Business College
Diploma - Purchasing Supply Chain Management
2008
Purchasing Supply Management College
Professional Development (Courses Completed)
Institute – Standard Bank
•2008 & 2010 - Level 1 First Aider Certificate
•2009 - Fire Warden Certificate
•2009 - Risk Assessment Certificate
•2009 - Accident and Incident Report Certificate
Achievements
•2003 - Received a Merit for Academic achievement (Birnam Business College)
•2008 - Employee of the month (Standard Bank)
Competencies
•Microsoft 2007 – Excel, Word (level 2 & 3 Training course), Power Point, Outlook
•Fidelio – Materials Control & Most Stock Control Systems
•SAP – Basic Knowledge & Experience
•Vista
•My Business Pastel
Personal Attributes
•Team player
•Strong leadership skills
•Excellent negotiator
•Attention to detail
•Analytical thinker
•Problem solver
•Ability to handle pressure
Professional Experience
Company: Wolmarans Inc (Attorneys)
Duration: March 2020 – Current
Position: Client Service Agent
Reason for leaving: Temporary position
Responsibilities:
•Liaising with clients on a consultation basis for Road Accident Fund Claims
Salary: 20 – 35K Nett (Commission based)
Company: The Creative Counsel
Duration: August 2019 – February 2020
Position: All rounder
Reason for leaving: Temporary position
Responsibilities:
•Installation of marketing materials in trade stores
•Supervising of kitting staff in warehouse
•Data capturing
•Activation of sim cards for Activations
Company: Dnata Newrest
Duration: October 2017 – April 2019
Position: Purchasing Manager
Reason for leaving: End of Fixed Term Contract
Responsibilities:
•Order Management Portfolio of 10 million per month
•Contribution to Food cost reduction
•Forecasting levels of demand for service and product to meet the business needs and keeping a constant check on stock levels
•To ensure that best price, rebates and quality is procedure and secured from reputable suppliers
•Work closely with the Procurement and National Procurement Manager to ensure that the SLA’s written for each supplier is done in conjunction with the QAQC department, has non-conformance clauses, linked to the relevant credits, and on time delivery.
•Must be able to effectively manage the Purchasing Departments to ensure:
•Stock Turn
•Demand Planning
•Forecast variability
•Vendor Management
•Tender Launches
•Supplier Evaluations
•Purchasing
•Stock Levels
•Warehousing / stock control
•Daily reporting
•On time Reporting
•Catalogue Maintenance
•Purchase Order Administration
•Data Processing Accuracy
•Stock Takes
•Negotiation and agreeing contracts with suppliers
•Training and supervising the work of other members of staff
•Control of Purchasing Budget
Achievements
Reducing the Cost of Sales from 54% down to 40% on a monthly basis.
•This was done through supplier pricing negotiations, enforcing between 2.5% - 5% discounts from suppliers on a monthly basis
•Sourcing of new and alternative suppliers
•Building of supplier relationships and introducing monthly KPI’s of suppliers to discuss their current performances
Company: Ster Kinekor Theatres – Head Office
Duration: November 2016 – September 2017
Position: National Food & Beverage Buyer (Category Buyer – Foods/ FMCG)
Reason for leaving: Position became redundant
Responsibilities:
•Order Management Portfolio of 15 to 20 million per month
•Develop, lead and execute purchasing strategies in conjunction with management
•Seek and partner with reliable suppliers in affording efficient pricing and quality
•Monitor quality of goods / services purchased
•Ensure adequate availability of stocks – Inventory Management
•Ensure all buying activities are underpinned by the necessary legal contracts, covering aspects of price, quality and service levels
•Interface with purchasing locations
•Prepare purchase orders and requests for quotes
•Consult, confer and meet with suppliers to obtain product information
•Generated reports in MS Excel and performed data entry functions
•Monitored attainment towards procurement goals
•Managing ordering process
•Negotiate and ensure favourable terms for the company with suppliers
•Costing and benchmarking
•Promotions across 53 Cinema Cites
•Manage stock levels and stock related issues
•Introduction of new products to store, listings of new products
•Manage and grow supplier relationships
•Drive negotiations on specific deals and plans with suppliers to achieve growth incentives
•Order Management (portfolio of 15 to 20 million / per month), 53Cinema Sites
•Sales/ Category Management
•Margin/ Price Management (GP & Cost of Sales)
•Rebates and Other Income Streams
Achievements
Reducing the Cost of Sales from 33.7% down to 26/27% on combo launches on a monthly basis.
•Increasing the product ranges to increase profitability
•Negotiating Combo deals with suppliers for National discounts at 54 Cinemas
•Launching of at least 3 to 4 combos on a quarterly basis and with every big movie release
Company: Holiday Inn Rivonia
Duration: January 2016 – October 2016
Position: Procurement Manager
Reason for leaving: Position became redundant
Responsibilities:
•To be responsible for every aspect and administration of purchasing, receiving, storage, commissary kitchen and distribution of goods throughout the hotel.
•Goods include food, beverage, general store items, operating equipment and engineering requirements.
•To ensure that hotel expenses are minimized using effective purchasing and by obtaining the most competitive prices for goods and services.
•To keep inventories as low as possible to properly supply the operations needs and maximize inventory turnover.
•To ensure that inventory items are stored properly and issued in rotation to minimize wastage and spoilage.
•To monitor all costs in the Materials Management Department and recommend / institute measures to control them.
•To implement all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for.
•To obtain and coordinate all product and purchase specifications from the various heads of department.
•To ensure that proper operating standards are adhered to in the areas of Purchasing, Receiving, and Processing.
•To analyse and report on all areas of material e.g. slow-moving stock, costs variances between outlets.
•To coordinate, attend and monitor monthly stock takes.
•Produce month-end reports of price changes and maintain files for each supplier, which involves all current price lists.
•To monitor the functions of the Cost Controller.
Company: Delivery Xtreme Fast Food Cc
Duration: April 2012 – December 2015
Position: Operations Manager (Managing of 10 Branches)
Reason for leaving: Resigned – Received an opportunity to move back into the Hospitality sector
Responsibilities:
•To ensure that franchisees always follow the system thereby remaining “On Brand” in all aspects of the business.
•Assist & advise the franchisees how to maximize profits annually.
•Always strive to maintain relationships of the highest accord with franchisees, and promote in every possible way the maintenance of a participative and positive environment
•Ensure all monthly reports are made available for Operations manager to address.
•Support alignment of all departments, i.e. Marketing, IT, Training, Human Resources, and Projects, Direct involvement with all new menu rollouts from implementation to in-store training to evaluation.
•Develop, build and continuously develop franchisee relationships by providing a communication link between head office functional departments and franchisee.
•Assist and advise the franchisees how to control and protect their assets and resources, i.e. Fixtures, stock, cash and staff.
•To represent my client interests at all times, in fair dealing with the franchisees, their staff, customers and fellow work colleagues.
•Identify problem or under-performing areas in the stores, discuss these with the franchisee, and assist in drawing up suitable action plans to restore or improve profitability.
•Planning and identifying who the potential customers will be, what the product or service will be and how it will evolve over time, what the mission of the company is and how to implement the plan.
•Design and Develop operational systems, processes and policies in support of organizations mission specifically, support better management reporting, information flow and management, business process and organizational planning.
•Manage and increase the effectiveness and efficiency of Services (HR, Sales, Operations and Finance), through improvements to each function as well as coordination and communication between support and business functions.
•Play a significant role in long-term planning, including an initiative geared toward operational excellence.
•Oversee overall financial management, planning, systems and controls.
•Oversee daily Invoicing of Clients on daily planning schedule.
•Oversee Payroll management, including tabulation of accrued employee benefits.
•Monthly Operational meetings with Team members.
•Supervise and coach employees on a weekly basis.
•Development of the business in line with stated objectives.
•Payment of staff and suppliers.
•Review Monthly Sales, Financial Management, Accounting and Statistical Reports.
•Collate information and produce these reports as and when required.
•Liaison with organisations and Clients for which the Company conducts work, including the involvement in design of new projects, as applicable.
•The keeping and presentation of true and fair Company records.
•Ensuring that the business is run in compliance with the Companies’ Act.
•Briefing staff on all relevant aspects of the Company business.
•Determining the Company Policies with regard to Quality, Health & Safety and the Environment and ensuring that these are communicated and understood.
•Undertaking the role of Management System Representative ensuring that the management System is implemented, reviewed, maintained, and where possible continually improved.
•Preparations of payroll figures providing information for money transfer.
•Negotiating all Supplier pricing and action Payment of all suppliers.
•Taking ultimate responsibility for health, safety, and welfare of staff.
•Preparation and payment of monthly Utility and General Expenses for the Depot.
•Control and reimbursement of the Petty Cash Float.
•Weekly Accumulative Operational Reports planning schedule.
•Oversee the preparation and processing of purchase orders and invoices by the accounts department.
•Employee Disciplinary Process.
Financial Management
•Developing and managing the annual budget.
•Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals.
•Develop and design short and long-term financial and managerial reporting.
•Actioning day to day processing of accounts receivable and payable using Pastel, producing and reviewing reports.
•Reconciling monthly activity and viewing of monthly reports.
•Managing client agreements and reimbursement requests.
•Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties.
•Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
Company: Soak Tank Solutions (Pty) Ltd
Duration: August 2011 – March 2012
Position: Operations Manager
Reason for leaving: Position became redundant
Responsibilities:
•Improve the operational systems, processes and policies in support of organizations mission specifically, support better management reporting, information flow and management, business process and organizational planning.
•Manage and increase the effectiveness and efficiency of Services (HR, Sales, Operations and Finance), through improvements to each function as well as coordination and communication between support and business functions.
•Play a significant role in long-term planning, including an initiative geared toward operational excellence.
•Oversee overall financial management, planning, systems and controls.
•Oversee daily Invoicing of Clients on daily planning schedule.
•Oversee Payroll management, including tabulation of accrued employee benefits.
•Monthly Operational meetings and meeting with the Owner.
•Supervise and coach employees on a weekly basis.
•Development of the business in line with stated objectives.
•Payment of staff and suppliers.
•Review Monthly Financial Management, Accounting and Statistical Reports.
•Collate information and produce these reports as and when required.
•Adherence to requisite PAYE, NI and VAT legislation.
•Liaison with organisations and Clients for which the Company conducts work, including the involvement in design of new projects, as applicable.
•The keeping and presentation of true and fair Company records.
•Ensuring that the business is run in compliance with the Companies’ Act.
•Briefing staff on all relevant aspects of the Company business.
•Determining the Company Policies with regard to Quality, Health & Safety and the Environment and ensuring that these are communicated and understood.
•Undertaking the role of Management System Representative ensuring that the management system is implemented reviewed, maintained, and where possible continually improved.
•Preparations of payroll figures providing information for money transfer.
•Payment of all suppliers.
•Taking ultimate responsibility for health, safety, and welfare of staff.
•Preparation and payment of monthly Utility and General Expenses for the Depot.
•Control and reimbursement of the Petty Cash Float.
•Weekly Accumulative Operational Reports planning schedule.
•Oversee the preparation and processing of purchase orders and invoices by the accounts department.
•Employee Disciplinary Process.
Financial Management
•Assist with the developing and managing of the annual budget.
•Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals.
•Oversee short and long-term financial and managerial reporting.
•Managing day to day processing of accounts receivable and payable using Pastel, producing and reviewing reports.
•Reconciling monthly activity and viewing of monthly reports.
•Managing client agreements and reimbursement requests.
•Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties.
•Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
Company: Standard Bank Global Leadership Centre
Duration: June 2008 – December 2010
Position: Materials Manager (Purchasing & Procurement)
Reason for leaving: Resigned – Had to attend to personal family matters in Mossel Bay
Responsibilities:
•HACCAP knowledge and ISO 14001 / OHSAS 18001 experience.
•Strong contract and SLA management skills.
•Business and financial acumen.
•Excellent interpersonal, negotiation and communication skills.
•Sound practical management skills.
•Analysis and Attention to Detail.
•Results-focused.
•Sound MS Office skills.
•Understanding of the culture, values and complexities of the Standard Bank Group across business units and geographies.
•High-level understanding of the business operating model.
•Excellent internal network with all GLC departments and SCM (Supply Chain Management).
•Sound external network with service providers and supply chain associations.
•Effective operational management of the procurement function.
•Effective inventory management.
•Effective people management.
•Create and implement KPI’s.
•Effective teamwork and self-management.
•Implement procurement strategy and policies.
•Forecast procurement.
•Build and develop relationships with key suppliers and customers.
•Lead the procurement group in all phases.
•Develop, implement, maintain GLC procurement policies and monitor adherence to these (ensure alignment to all SB supply chain policies and procedures).
•Ensure all GLC departments’ needs are fully understood and necessary actions put in place to meet these needs.
•Drafting and compliance of Departmental budget in accordance with the company budget.
•Manage and co-ordinate the interface between the inventory and store functions to meet departments’ specific needs.
•Assist with SLA agreements (act as interface between GLC and SCM / SBSA Legal).
•Analyse and verify system-generated reports.
•Provide guidance and feedback to GLC departments regarding forecasting and budgeting.
•Thoroughly test the market to ensure best value without compromising quality and reliability of supplies.
•Depending on the nature of departmental request, source appropriate materials by managing sourcing of potential suppliers, performing a full supplier evaluation, negotiating with supplier for favourable terms and price, managing purchasing process, and ensuring all of the above comply with GLC strategic intent, standards and policies.
Employment History Shortlist from 1997 – 2008
Company: Southern Sun Group - Holiday Inn O.R Tambo International Airport
Duration: January 1997 – April 1997
Position: Front Office Reception/Cashier
Reason for leaving: Fix Term Contract ended (4 – Months)
Company: The Cullinan Inn Hotel Morningside
Duration: July 1997 – April 1999
Position: Front Office Reception/Cashier
Reason for leaving: Better prospects
Company: Holiday Inn Garden Court (Previously known as The Cullinan Inn Hotel) Morningside
Duration: April 1999 – April 2001
Position: Promotion to Assistant Food and Beverage Manager / Duty Manager
Reason for leaving: Promotion
Company: Holiday Inn Garden Court (Previously known as The Cullinan Inn Hotel) Morningside
Duration: April 2001 – July 2001
Position: Promotion to Front Office Manager
Reason for leaving: Promotion
Company: Kopanong Hotel and Conference Centre
Duration: July 2001 - December 2005
Position: Cost Controller / Purchasing Manager
Reason for leaving: Got position closer to home
Company: Investec Bank Limited
Duration: January 2006 - December 2006
Position: Procurement Officer Specialist
Reason for leaving: Retrenchment
Company: The Park Hyatt Hotel
Duration: January 2007 - May 2008
Position: Materials Manager
Reason for leaving: Growth Opportunity and Career Development
References
Ricardo Mark
Ster Kinekor, Operations Manager
Martinus Wasserman
Dnata, Procurement Manager
Venessa Wolmarans
The Creative Counsel, Head of Procurement
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