Office Manager Administrator

Crossberry, Midrand, Johannesburg admb8k@r.postjobfree.com 073-***-****

ACQUIRED SKILLS

Effective communication, negotiation and relationship building skills.

Advance research, problem solving, attention to detail and analytical skills.

Computer skills (MS Word, Excel, MS PowerPoint, Outlook, and internet competency) and report writing.

Ability to put people first, open minded, responsible, and accountable.

EMPLOYMENT HISTORY

DELTAMUNE (November 2020 – To date)

Senior administrator / PA to general manager

DUTIES Include but not limited to:

PA TO GENERAL MANAGER

Assist the manger with day-to-day administrative duties.

Comprehensive minutes taking during board and LT meetings.

Effective management of travel arrangement, accommodation, and S&T for Animal Health Products Leadership Team.

Assist in creating and distributing meeting minutes for the monthly manager’s meeting and other executive meetings.

Deliver and pick-up business-related correspondence in the immediate geographic area.

Acting as a first point of contact: dealing with correspondence and phone calls.

Reminding the manager/executive of important tasks and deadlines.

Typing, compiling, and preparing reports, presentations, and correspondence.

Conducting research on behalf of the manager.

Makes administrative decisions and acts in the managers absence.

Coordinates projects by capturing timelines and strategies and delivering progress updates.

SENIOR ADMINISTRATOR

Effective management of travel arrangement, accommodation, and S&T for Animal Health Products Leadership Team.

Organise and plan company workshops, training session and general company staff meetings.

Maintain and handle sensitive information.

Creates a professional perception of the Office and support the values and goals defined by Deltamune.

Comprehensive minutes taking during board and LT meetings.

Uses interpersonal skills and make judgements to decide how duties and responsibilities are completed between departments to ensure cohesive process flow.

Assist senior managers with general admin duties.

Liaising with staff, suppliers, and clients.

Sever and advise customers.

Compile and type statistical and budget related reports, maintains related databases and enter new data by using word processing, excel spreadsheets and data software to complete administrative tasks.

Provide quality customer service and escalate difficult problems and issues to the manager.

Maintain archive procedure and ensure that all documents are neatly and correctly filed and easily accessible.

CITY PROPERTY ADMINISTRATION (April 2018 – October 2020)

Residential Property management administrator

DUTIES Include but not limited to:

Utilize MS Word/MS Office/MS Excel to produce day-to-day documentation for the department, i.e., correspondence, reports, proposals, etc.

Administer leave applications in ESS.

Ensure that Bills/Invoices/Statements are processed and Booking of meetings & meeting venues.

Manage the stationery and consumable stocks to ensure that everything is available on request and to meet client demand.

Manage diaries of team using outlook calendar to ensure that client meetings are entered accurately and that all in team are fully aware of all scheduled appointments.

Printing processing and checking BM's accommodation list monthly.

Receive, distribute, and dispatch invoices and quotations back to Procurement within 24 hours.

All invoices > R10k, copied and put in file for expense updates.

Printing and distribution of notices to tenants or general building notifications.

Control of other documentation i.e., arrears letters - distribution and recovery.

Compile and maintain vacate.

Compile Vacancy report.

CITY PROPERTY ADMINISTRATION (November 2017 – February 2018)

Leasing Agent

Send out a vacancy list and application forms to the prospective tenants.

Lease expiring report.

Ensure application forms are completed in full and accurately and that all relevant supporting documents are attached before submitting for processing.

Ensure effective telephone communication and deal with irate customers professionally and calmly.

Help clients with the lease sign up process, responding to their questions up to their satisfaction and build positive relationship with clients.

Attend to client’s polite and professional way and providing the correct information personally and telephonically.

Compile and update tenancy schedule.

Escalate any special application to the Residential leasing and Administration manager for decision making & other duties assigned by the Residential Property Portfolio Manager.

CITY PROPERTY ADMINISTRATION (March 2016– November 2017)

Office Management Administrator

DUTIES Include but not limited to:

Raising and progressing purchase orders.

Rapidly responding to and resolving any admin problems.

Dealing with correspondence, complaints, and queries.

Carrying out large volumes of filing while maintain an appropriate level of accuracy and effective.

Ensuring strict compliance with all the Company’s administration policies, procedures, and ways of working.

Maintaining suitable and sufficient office stationery levels as well as establishing stationery requirements for the office.

Ensuring that health and safety polices are up to date.

Liaising with staff, suppliers and clients & other duties assigned by the Office Manager.

KULANI ICT SOLUTIONS

Administrator: (March 2017-September 2017)

DUTIES

Implementing and maintaining procedures and/or office administrative systems

Coordinating office procedures

Receiving and directing telephone calls to the appropriate member of staff and taking messages.

Updating office manuals and processing invoices.

Rapidly responding to and resolving any admin problems.

MASITHULELA PROTECTION SERVICES (FEBRUARY 2015 – NOVEMBER 2015)

FINANCIAL ASSISTANT

DUTIES

Answer’s question and aid stakeholders, customers, and clients as needed.

Reconcile any errors identified by conversing with employees and/or clients.

Collect and enter data for various financial spreadsheets.

Create, send, and follow up on invoices.

Perform routine calculations to produce analyses and reports as requested by the finance director.

Assist the financial director in creating financial reports on a regular basis.

QUALIFICATIONS

N Diploma in Office Management and Technology

Tshwane University of Technology (2017)

National Senior Certificate

Ramatu High School (2013)

REFERENCES

Deltamune: MR Andrew Khoza (012-***-**** / 073-***-****)

City Property Administration: MRS Lizzy Zwane (082-***-****)

City property Administration: MS L More (065-***-****)

Masithulela Protection Services: MR P David (012-***-****)

Kulani ICT Solutions: MR M Mdaka (082-***-****)

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