Erlinda Mortera

Professional Experiences:

Shutterfly - Contract, Redwood City, CA Oct 2016 – Jan 2020

Accounts Payable Clerk

In charge of full cycle accounts payable.

Checked and entered 100 invoices per day.

Two- and three-way matching.

Reconciled vendor's invoices.

Statements to ensure their invoices are updated.

Processed incoming invoices, saved them into PDF, and entered them into Oracle R12.

Assisted with special projects upon request from the accounting manager.

Managed and track invoice streams and invoice delivery process from vendor to other AP’s.

Process invoices and expense reports for the company in an accurate and timely manner

Audit employee expenses, escalate and address out of policy issues.

Successfully interact with other departments within the organization; providing accounting assistance and respond to financial questions and concerns.

Maintain and support vendor relations and internal company employees.

Ability to communicate with non-accounting professionals clearly and concisely.

Proficient in SAP, Oracle 11, Oracle 11i, Oracle R12 and other ERP modules.

Prothena Corporation - Contract, South San Francisco, CA Sep 2013 – May 2014

Accounts Payable Clerk

Re-routed invoices to the end-user for approval on PO related and non-PO.

Performed coding and keying of invoices on daily basis to ensure invoices will be paid within the terms.

Check all invoices not showing sales tax to determine if product is taxable. Otherwise, invoice should be accrued for sales tax.

Prepare month end accruals for Finance according to the monthly close schedule.

Matched invoices to a check and ensure the correct address of the vendor.

Response to emails from both internal and external customers.

Reconcile vendor’s statement to ensure their invoices are updated in Sap software.

Filing on daily basis as needed.

Handle special project assigned by the management.

Familiar with SAP.

Mills Peninsula Healthcare - Contract, Millbrae, CA Nov 2012 - Jan 2013

Accounts Payable Specialist

Process vendor invoices and check requests for payment in Lawson Software A/P screens determining, if invoice or check request is purchase order driven or direct pay and for which division. Reviews and matches purchase order invoices with receipts document manual match. Enters direct pay invoices with receipt documents, and/or approvals ensuring receipt of ordered items, and approvals to pay.

Enters purchase order invoices as a system match, service type, or manual match (non-purchase order) checking for proper signature level approval, coding, and proper documentation. Pays close attention to all terms and discounts.

Reviews and edits all Accounts Payable reports verifying that all information entered matches the invoices and check requests. Communicate issues and resolves discrepancies with Materials Management, Foundation personnel, and vendors.

Initiates contact with others to gather more information and reconcile invoices. Follows up on all issues in a timely manner and communicates areas of concern to Accounting Manager. Retains e-mails and/or notes with all invoices along with any other required documentation.

Audit all employee expense requests. Check the mileage rate, original receipts for purchases, proper documentation, dollar amounts and totals, coding, and proper approval signatures. Communicate and resolve issues with employee and/or approver and attach all correspondence to each expense report.

Respond to inquiries from departments regarding paid and unpaid invoices. Resolve issues by providing factual information which requires research and interpretation of department policies and procedures. Answers routine inquiries from vendors and relays messages to other staff members.

Reconciles all vendor statements and follows up on all outstanding invoices and credits. Monitors all vendor invoices on hold.

Check all invoices not showing sales tax to determine if product is taxable. Contact vendors regarding sales tax issues and accrue sales tax, if applicable, using the California Board of Equalization guidelines. Sales tax must be entered and accrued using the correct tax codes for each division.

All invoices and check requests must be checked for 1099 status and copies of Independent Contractors given to the Accounting Manager for EDD reporting. Prepare month end accruals for Finance according to the monthly close schedule.

Familiar with Lawson Software used for processing Invoices.

Aviat Networks - Contract, Santa Clara, CA July 2012 - Nov 2012

Accounts Payable Analyst

Researching and resolving payment and processing issues with internal employees and external vendors. Scanned and file payment invoices into Oracle 11i module.

Reconcile vendor statement on weekly bases assuring accounts are updated and matched.

Resolve problem with receipts issues with use of inventory and purchase order systems.

Respond high volume of emails and calls both internal and customers.

Rematch credit memo to original invoice to ensure for payment on terms set up for vendor account.

PDF invoice into AP Master for processing invoice for payment.

Handled full cycle accounts payable processing invoices via PDF into Oracle 11i.

Attached necessary documentation into Oracle for internal employees to obtain invoice approval for payments.

Ensured all invoices entered into Oracle before close deadlines.

Fujitsu America - Contract, Sunnyvale, CA Sep 2009 – Sept 2010

Accounts Payable Specialist

iExpense reports for Global Company. Ensure all expense reports are accurately prepared and paid on a timely manner using Oracle basis established service level commitments. Assist with transition of CEMEA expense reports.

Handle full cycle accounts payable processing using Oracle 11i Financials.

Process invoices 500+ a month and route for approvals, review vendor statements.

Trained and mentored new employee on A/P procedures, software application and accrual for month-end closed. Matching, batching, coding invoices for non-purchase order into General Ledger.

Researching and resolving payment and processing issues with internal employees and external vendors. Scanned and file payment invoices into Oracle 11i module. Open/sort mail and distribute invoices to proper A/P staff.

Maintain vendor master files for Form W9 prepare and issue year-end 109’s for necessary vendors.

Ensured all invoices are entered into Oracle before the month-end and year-end closed.

Performing vendor analysis ensures accuracy of manual and electronic (ACH) payments.

Cisco Systems, Inc., San Jose, CA Jan 1996 – July 2008 Financial Analyst – A/P Specialist

Processed accounts payable high volume of invoices and coding invoices for non-purchase order into the GL.

Managed EDI vendor account by correcting the uploaded invoices to insure for payment on schedule.

Handled and set-up recurring rents for monthly payments on a timely basis.

Reconciled and verified merchandise invoices to ensure accurate and timely payment.

Managed vendor accounts, communicated payment terms, reconciled monthly statements, and produced monthly reports as required.

Trained and mentored team members on department procedures and software applications.

Interfaced with external auditors during year-end audits, as necessary.

Responded to high volume of calls and emails from both internal and external customers.

Provided excellent customer service and built strong vendor relationships.

Assisted other team members with resolution of more complex transactions.

Gathered metrics for Accounts payable team and internal customers/users.

Performed monthly account reviews and provided account reconciliations on a timely basis.

Handled reconciliations of complex and highly visible accounts such as Celestica, Solectron and more.

Generated month-end reports and account analysis.

Performed audit on invoices, check requests and expense reports using Oracle and Oracle 11i software.

Performed coding and keying of invoices as required.

Provided support and proactive customer service to employees that require assistance with expense reporting.

Participated in special projects and UIR (Un-invoiced receipts) accounts analysis.

Coded and processed at least 150 to 200 invoices per day including audit of invoices for proper charges to the appropriate departments and general ledger accounts.

Atari Corporation, Sunnyvale, CA Mar 1988 – June 1995

Accounts Payable Specialist (Only me handled A/P)

Matched receiving documents to incoming invoices; vouch invoices, research, and resolve vendor discrepancies.

Prepared weekly check runs and issued manual checks.

Mailed checks to vendors, filed check copies and documentation.

Executed monthly GL entries and accruals for month-end, coded invoices for general ledger on non-purchase orders.

Maintained W9’s and 1099’s for necessary vendors.

Managed daily cash flow and disbursement; responsible for petty cash, travelers checks and advance payments.

Prepared letter of credit, wire transfers, domestic and international.

Managed bank deposits and traffic control.

Ensured accuracy of expense reports.

Utilized ASK ManMan system for processing invoice.

Education: Finance/Accounting Major, University of the East – Philippines

Software: SAP Software, Lawson Software, Oracle 11i, Oracle R12, Ask ManMan, Microsoft Excel, Word, Outlook, Adobe PDF

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