Office Manager Administrator

Nithya S

No ** Srivatsava Nivas, Srimaruthi nagar, Madambakkam, Chennai, Tamil Nadu 600126 91-892******* admau0@r.postjobfree.com

Professional Summary

●Office manager with 12 + years of experience working directly for the Director of Engineering and Operations.

●KEY COMPETENCIES AND SKILLS

●Administration

●Competent on all Microsoft Office program.

●Comfortable working with numerical data.

●Taking prompt, decisive and corrective action to rectify any shortcomings.

●Able to use office equipment like copiers, fax's, scanners, printers, computers and office software.

●Financially astute with the ability to control budgets and expenditure.

●Professional

●Analyzing problems by collecting data, establish facts, and drawing valid conclusions

●Strong work ethic; self-starter; results orientated.

●Active team member with self drive and motivation.

●Acting with the highest ethical standards and always treating others fairly & with respect.

●A creative & innovative thinker.

●Having a practical approach to problem solving.

●Willing to be accountable, liable, & answerable for actions & decisions.

Skills

Facilities management

●Procurement/Invoicing/Expense reports /petty cash

●New employee orientations

●Administrative management

●Budgeting/ Travel management/Visa/ Expatriate relocation

●Event coordination

●Process improvements

●Accounts payable and receivable

●Petty cash

●Invoicing and billing

●Inventory control

●Senior leadership support

Work History

Office Manager, 06/2016 to Current

Elixr Systems – Chennai, Tamil Nadu

●Responsible for all administrative processes within Office, as well as providing general secretarial support to enable smooth and effective running of office

●Duties

●Following standardized company procedures relating to all aspects of Office performance

●Maintaining suitable and sufficient office stationary levels

●Handling expatriate mobility, working with regulatory agencies on expatriate registration, arranging logistics, accommodation for them

●Facilities management working with different vendors, facility and service providers including buildings infrastructure, housekeeping, IT service providers

●Interacting with vendors, contractors, agencies from different geographies and managing relationship with them

●Bills payable and receivable management with suppliers, vendors, agencies working with internal account, finance teams from different geographies

●Initiating visa process for international travels, working with different teams and consular agencies for visa process

●Managing travel, accommodation and other logistical arrangement for employees, directors and other higher officials - domestic and international

●Handling procurement reviewing invoices, initiating purchase orders, following up with accounts and finances and working end to end for purchase order disbursement Define administration policies for different activities; publish them on behalf of management after review

●Submit and reconcile expense reports

●Handling statutory issues like Labour officer, PF officer

●End to end organizing Training Programs / Events Like conferences, meetings and year end outing, annual days inbound and outbound

●Following up for annual maintenance contract for office Equipments, furniture and fixtures

●Maintaining Petty cash

●Coordination with auditors, stakeholder

●Keep stock of office supplies and place orders when necessary

●Manage agendas/travel arrangements/appointments etc. for upper management.

●Collection of Past dues of any buckets, Calling up Corporate, and Industries for payment collections, C form, and tax deduction certificate

●Maintaining Reports of collected payments and outstanding payment reports

●Managing all sales related activity of company

●Handling high volume of customer enquiries whilst providing high quality of service to each caller

●Writing up accurate and grammatically correct sales correspondence

●Tracking sales orders to ensure that are scheduled and sent out on time

●Effectively communicating with customers in professional and friendly manner

●Order Processing and ensuring delivery of goods to customers on mentioned Time

●Many times appreciated for timely support

Office Administrator, 11/2010 to 02/2016

Dupont – Chennai, Tamil Nadu

Executive Office Administrator, 09/2009 to 07/2010

E4E Nittany – Chennai, Tamil Nadu

Same Job

Executive Office Administrator, 03/2005 to 05/2008

Danfoss Industries – Chennai, Tamil Nadu

Administrative Executive, 04/2002 to 02/2004

Sella Synergy – Chennai, Tamil Nadu

Achivements

Re-organized something to make it work

better

●Identifying problems and solved it

●Come up with a new idea that improved things

●Developed or implemented new procedures or systems

●Been complimented by your supervisor or co-workers

●Increased revenue or sales for the company

●Saved money for the company

●

●Saved time for the company

●Contributed to good customer service

Education

Commerce: Senior Secondary, 1995

Kendriya Vidhyalaya - Chennai, India

Bachelor of Arts: Economics, 1998

MADRAS CHRISTIAAN COLLEGE - India

High School Diploma: 2001

Air India - India

Air ticketing and Airport Handling - Air India Academy Solomon Application Onyx Application

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