Jenny M. Buhl Administrative Expert

adm9sy@r.postjobfree.com 602-***-**** Phoenix, AZ 85024

Entrepreneurial, results-oriented administrative expert with extensive experience in demanding office environments. Organized professional skilled in implementing process improvements and new systems to enhance productivity and achieve significant cost savings. Collaborative communicator focused on building relationships and promoting alignment across departments to drive positive change and improve profitability.

Areas of Expertise include:

Data Entry & Management

Correspondence

Meetings & Scheduling

Cost & Quality Controls

Records Management & Filing

Budget Management

Administrative Operations

Staff Training & Leadership

Problem Solving

Travel Planning

New Hire On-Boarding

Expense Reports

IT support and

Asset procurement

MS Office, SharePoint

Office Logistics Management

Professional Experience

VACO Phoenix, AZ April 2021 to May 2021

Contractor

Engaged in a wide variety of activities to support a procurement team consisting of (1 Director, 3 buyers of raw material, 3 buys of packaging) Tracking of shipments from vendors, email vendors for tracking information and shipping dates or status updates as needed, updating AX with current tracking information available to buyers and director, emailing buyers with late and non-shipments for them to follow up on with vendor, changing dates of delivery based on information provided by the vendor, attending weekly staff meetings,

Key Accomplishments:

●Improved the effective organization of tracking shipments of raw material purchased from a vendor

●Achieved improved tracking of missing and late product shipments

●Creating a more cohesive and standard way of tracking information

●Provided outstanding customer service to internal and external clients

SOJOURNER CENTER Phoenix, AZ December 2019 to March 2020

Executive Assistant

Engaged in a wide variety of activities to support an executive team consisting of (1 Executive Director, 6 Directors, Managers, Support Staff) Hosting of Social events and team meetings, attending weekly budget report meetings, grant writing meetings, tracking all grant due dates, submission dates and award dates, Scheduling tours, and events with VIP’s collaborating with organization, assist HR with filing, payments, donation tracking (monetary), staff updates, media events with Executive team (Photo Shoot, media Interviews, Movie Premieres), taking minutes, managing correspondence, preparing documentation, and managing accurate files and records, IT support of all office and team's business equipment; managed high-priority projects and all-hands events as needed.

Key Accomplishments:

●Improved the effective management and organization of tracking Grant writing opportunities/submitted requests

●Achieved improved tracking of incoming donations and grant funding received through the mail

●Provided outstanding customer service to internal and external clients

GENERAL DYNAMICS MISSION SYSTEMS Scottsdale, AZ June 2016 to February 2019

Senior Administrative Assistant

Engaged in a wide variety of activities to support an executive team consisting of (3 Directors, 7 PMO Staff, 10 Visual Communications staff, 3 Senior Level Deployment Engineers, 4 Regional Managing Staff Engineers, 20+ staff engineers, Contracts manager) Hosting of IT Director and team Quarterly week long meeting with Social events and luncheons, managing business-related tasks such as weekly budget report creation, monthly PMO update presentations in PowerPoint, Quarterly PowerPoint presentations for Government contract meetings, Quarterly PowerPoint presentation prep for ALL-Hands meetings for Federal System staff (150 staff members), organizing travel and accommodations for 7 management staff internationally and 45 staff (directors included) domestic detailed Itineraries, taking minutes, managing correspondence, preparing documentation, and managing accurate files and records. Planned and hosted internal and external events and meetings (for 25-100 members of the team and government customers). Managed office logistics and on-boarding of new staff into department, IT support of all office and team's business equipment; managed high-priority projects and all-hands events as needed. Co-Chair of Employee Engagement committee, including Company Holiday party planning, budget and decorating committee, Co-Chair Blood Drive committee, Co-Chair MAM volunteer committee, member of volunteer committee,

Key Accomplishments:

●Improved the travel experience for directors through effective management and organization.

●Achieved a significant decrease in the supply budget.

●Provided outstanding customer service to internal and external clients.

LIVING SPACES Scottsdale, AZ July 2013 to March 2016

Operations Lead

Oversaw financial activities and analyses, including the production of regular expense reports and the evaluation of various financial reports to ensure accountability, transparency, and profitability. Organized internal events and Monthly travel as needed; engaged with customers in a positive, professional manner. Chair of EEC (employee event committee), Monthly in-house event planning and team building events, Supervisor of 6 operations staff, on-boarding of new staff, IT resource for location for minor issues

Key Accomplishments:

●Improved inventory operations, resulting in improvements to productivity.

●Organized successful team events that improved employee satisfaction and motivation.

MAYO CLINIC Scottsdale, AZ October 2000 to October 2014

Medical Secretary

Supported 10 medical staff and residency program (2 Department Chairs, Vice Chair, Travel specialist, 4 departments) by screening and sorting correspondence, documents, and telephone calls; onboarding of new staff, managed office logistics, moves, and rebuilds, IT asset procurement and management, scheduled patient appointments, as well as travel for 10 medical staff both international and domestic, license renewals, vacation and on-call scheduling, departmental meeting scheduling, lunch and learns, and presentation scheduling. Maintained electronic medical records; transcribed medical notes and documents; managed calendars. Planned and hosted Holiday party for Department as well as Team building events

Key Accomplishments:

●Facilitated the development of a central tracking database for patient correspondence.

●Created and implemented a new tracking system to manage physician coverage daily.

Education & Training

Bachelor’s Business Administration Focus on Industrial-Organizational Psychology, 2023

Southern New Hampshire University Manchester, NH

Diploma, 2010

Southwestern Institute of Healing Arts Tempe, AZ

Trade School Diploma, 1998

Hallmark Insitute of Photography Turner Falls, MA

High School Diploma, 1997

SPRINGFIELD CENTRAL HIGH SCHOOL Springfield, MA

Certified Notary Public

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