Executive Assistant

MA. CRISTINA E. LEQUIN – ONA

B* L** P*C Daffodil St. Camella SPV Molino 3

Bacoor, Cavite. Philippines

M – +63-917*******

E - ********@*****.***

Seeking an executive assistant position in a fast-paced organization where excellent customer service and organizational skills will be utilized in performing various administrative tasks to reduce the workload on company executives.

Sept 16, 2019 to April 30, 2021 - Senior Executive Asst to the President & CEO

POWERSOURCE GROUP HOLDINGS INC.

August 2013 to March 2019. - Executive Asst to the President & COO

KERRY LOGISTICS PHILS, Inc.

(2go Group Inc)

July 2010 to July 2012 - Executive Secretary to the President

SEALANES MARINE SERVICES, INC.

(DCL GROUP OF COMPANIES)

Aug 2009 - July 2010 - Executive Secretary cum Purchasing Officer

EEC INTERNATIONAL PHILS., CORP.

Jan 2007 - Aug 2009 - Secretary to the General Manager

G4S SECURITY TRAINING, INC.

Dec 2004 - Nov 2006 - Customer Service Executive

G4S GROUP 4 SECURITY SYSTEMS, INC.

Aug 2001 - Dec 2004 - Marketing Specialist

BUSINESS PROFILES INC/

Spectrum Security Systems

Dec 2000 - Aug 2001 - HR Assistant – Benefits

PERKINELMER OPTOELECTRONICS, INC.

Aug 1997 - Dec 2000 - Admin. Asst./ Receptionist/Tel. Operator

PERKINELMER OPTOELECTRONICS, INC.

CONSOLIDATED Job Descriptions:

Handle the transcribing of the minutes and its agenda as requested by the Executives.

Have handled the responsibility of an Admin Manager for 3years covering the purchasing, invoicing, request for payment for non-trade supplier.

Takes charge in the company event initiated by the office of the President.

Handle the Administrative role from maintaining the supplies of the office, processing P.O. And invoices to and for suppliers, process payment request for vendors/suppliers., takes charge of the logistics requirement for company activity.

Takes charge in office maintenance, repair of office fixtures and other facilities due for maintenance and minor repairs.

Manage the Schedule, meetings, Calendar and all other external affairs of the Executives.

Coordinate meetings with other departmental Managers and Supervisors.

Monitors all deliverables of the Leaders to the President.

Schedules and prepares logistics requirement for Executives Meetings.

Manage and coordinate with Finance Department with regards to Executive’s reimbursements, liquidation, representation, allowances, travel and other office expenses.

Schedule and handle the travel plans and hotel bookings of the Executives.

Arrange local & International Travel schedules of the Executives.

Receives, screens and route telephone calls tactfully handles inquiries/ issues.

Takes dictation and transcribes minutes of meetings, notes for letters, memos or reports.

Prepares Agenda and transcribe for the Mancom as directive and guidance of the Superior.

Take charge in handling Utility bills of the Executives.

Provide Administrative functions on identification and business cards preparation for urgent requirement, distribution of Christmas Cards and magazine to clients.

Take Charge in dealing with suppliers (negotiating) for whatever requirement that the Executives may have.

Prepare reimbursements and expense liquidations for the Executives.

Take Charge in Purchasing and cost control of the supplies for the Executive Office (pantry supplies, office supplies and equipment/appliances – personal and official).

Monitor Expenses of the President both Official and Personal. Responsible for the daily upkeep of the filling system and record management.

Monitor the office equipment in the office of the President and supplies stocks for distributions to each department on a monthly basis.

Collate all documents from each dept and branches due for signature and approval and secure distributions of the said.

Handles Purchasing Task for both consumables & non-consumables office items.

Prepare and Process purchase orders and documents in accordance with company policies and procedures.

Support relevant departments with quotations for the purpose of tenders. Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.

Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.

Purchase and issue order in accordance to specification.

Plan and manage inventory levels of materials or products.

1. Social Security Systems Guidelines – SSS Quezon City

2. Pag-Ibig Fund Guidelines – Atrium, Makati

3. Six Sigma Awareness Program – Perkinelmer Optoelectronics,Inc.

4. ISO 9000 /14000 / QS 9000 – Perkinelmer..

5. SPC Training – Perkinelmer

6. IT 101 – Kerry Logistics

7. 5’s Principles & Implementations of Records & Filing Mgt – Kerry Logistics

LYCEUM UNIVERSITY OF THE PHILS>

Intramuros Manila

Bachelors of Arts and Sciences

Mass communication

1990 – 1991

PERPETUAL HELP COLLEGE OF RIZAL (Transferred and shifted)

Bachelors of Arts and Sciences

AB Psychology

1991 – 1994

Available upon Request

This is to certify that all information stated herein is true and correct to the best of my knowledge.

Ma. Cristina L. Ona

OBJECTIVE

WORK EXPERIENCE:

TRAINING / SEMINAR ATTENDED

EDUCATION

REFERRENCES

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