CURRICULUM VITAE OF GRACE THOKWANE

ID 930-***-**** 08 8

Ethnic/Race Group African

Gender Female

Driver's Licence Yes

Nationality South African

Physical Address 4 Bailey Lane, Arcadia, Pretoria, 0083

Language Proficiency English, IsiZulu, Xhosa and Sesotho (fluent -

speak, read and write)

Notice Period 2 weeks

Availability for an Interview 24 Hours

Contact Number 072-***-**** (H) / 012-***-**** (W)

Email adm7k1@r.postjobfree.com

Objective

A highly organised and hard-working individual looking forward to secure a responsible career opportunity in a reputable organisation to expand my learning, training, knowledge and skills.

Education

Hulwazi Secondary School

Matric

2011

Sefako Makgatho Health Sciences University

BSc (Molecular & Life Sciences)

2016

experience

Editor (Copywriter)/Operations Coordinator Ultimate Recruitment Solutions

Sep 2018 – Date

Principal Activities (Editor):

• Plan, coordinate and edit advert content for publication to improve readability • Proofread advert content to detect and correct spelling, punctuation and syntax

• Plan the content of publications according to the publication style

• Format and upload adverts on the website

• Upload vacancy adverts on various job platforms

• Verify dates, facts and statistics

• Process all incoming and outgoing correspondence with clients

• Draft and draft CV’s

• Meet client expectations

• Ensure operational excellence through the delivery of work processes

Principal Activities (Operations Coordinator):

• Create and maintain work schedules to track and priotise responsibilities between various departments and perform all administrative duties

• Ensure advertising materials are generated and distributed to media houses in a timely manner

• Manage outgoing and incoming requests

• Prepare quotations to respond to RFQs (advertising and response handling/recruitment)

• Complete SBD and MBD forms

• Complete Tender documents

• Facilities management and ensure smooth operations of the company

• Send advert drafts for approval to clients

• Book adverts for publication with various media houses

• Create a weekly spreadsheet for approved and booked adverts

• Prepare Copy Instructions (CI) for adverts to be published at different Media Houses

• Follow-up on quotes and purchase orders

• Liaise with clients

PA to the Chief Operating Officer Ultimate Recruitment Solutions

Sep 2018 – Date

Principal Activities:

• Manage and maintain the Chief Operating Officer’s diary and make appointments

• Screen phone calls, enquiries and requests

• Meet and greet visitors at all levels of seniority

• Data/filing management

• Effectively manage documents and travel arrangements

• Conduct daily diary meetings with the COO and Director to discuss upcoming engagements, invitations and other requests

• Ensure good/appropriate correspondence between the COO and clients is maintained

• Prepare meeting agendas and supporting material for distribution

• Draft minutes during meetings for review as and when required

• Travelling and accommodation arrangements

• Organise and attend meetings and ensure the COO is fully briefed on and prepared for meetings

• Draft and reply to emails and invitations

• Liaise with clients, suppliers and other staff

Administrative Officer / Receptionist Ultimate Recruitment Solutions

Nov 2017 – Aug 2018

Principal Activities:

• Schedule meetings and appointments

• Process all incoming and outgoing correspondence

• Arrange refreshments for meetings

• Prepare documents for meetings and take minutes during meetings

• Handle all general and application enquiries

• Receive and welcome visitors

• Document management (filing electronically and manually)

• Responsible for data management

• Print and register all applications received via post, email and fax

• Report writing and general office administration

• Diarise messages and make notes

• Answer all incoming calls

• Assist the Response Handling/Recruitment Department

• Engage in activities for own development

• Deliver good customer service

• Register incoming and outgoing documents

• Draft CV’s

Reason for Leaving: Promotion

Administrative Assistant Tloukgolo Minerals & Projects

Jan 2017 – Oct 2017

Principal Activities:

• Schedule meetings and appointments

• Process all incoming and outgoing correspondence

• Arrange refreshments for meetings

• Prepare documents for meetings and take minutes during meetings

• Handle general enquiries

• Receive and welcome visitors

• Document management (filing electronically and manually)

• Responsible for data management

• Report writing and general office administration

• Diarise messages and make notes

• Answer all incoming calls

• Engage in activities for own development

• Deliver good customer service

• Register incoming and outgoing documents

• Complete SBD and RFQ forms

Reason for Leaving: Offer at Ultimate Recruitment Solutions

Laboratory Assistant Sefako Makgatho Health Sciences University

Jan 2016 – Dec 2016

Principal Activities:

• Set-up the lab before every practical

• Perform experiments before practical in order to be able to demonstrate to students

• Write laboratory reports according to the results obtained

• Assist students during their practical

• Teach/demonstrate all lab processes and techniques such as calibration

• Formulate questions for the laboratory test at the end of the practical

• Invigilate during practical tests and exams

• Mark test scripts and laboratory reports

Reason for Leaving: End of Contract

Skills & Abilities

●Interpersonal skills

●Excellent marketing skills

●Organisational skills

●Computer literacy ( MS Office Applications)

●Good communication and report writing skills

●Database & time management

●Ability to work independently without constant supervision

●Ability to work under pressure and yet produce positive results

●Decision making & problem solving skills

●Financial skills

●Figure orientated

References

Available upon request

Contact this candidate