Over 25 year's experience in administrative work, including legal and

Julia A. Spears

** *. **** ***** **., Morrisonville, Illinois 62546

Phone – 217-***-**** – E-mail – ************@*****.*** Profile

Twenty-five years’ experience in legal/administrative support Solid law background in various office settings

Excellent organizational and communication skills

Personable, professional and able to develop productive relationships with clients and staff at all levels Graduate of Legal Secretarial Program and Court Reporting Program Work Experience

Springfield Clinic, LLP, Springfield, Illinois

Certified Medical Assistant – March 2010 – September 2019 Duties: Rooming patients, vitals, patient histories, reconciling medications, preparing patients for exams and procedures, assisting with minor procedures, wound care; injections, patient education, scheduling appointments, ordering and refilling medications, ordering labs, diagnostic testing, surgeries and procedures, prior authorizations, returning patient phone calls, coding, billing, correspondence, mail, calendaring, filing, ordering supplies, cleaning and stocking patient exam rooms, transcription and other duties, as assigned. Brown, Hay & Stephen, LLP, Springfield, Illinois

Legal Assistant – March 2007 – March 2009

Legal Assistant for two attorneys in large law firm; prepared correspondence, legal pleadings, exhibits, reports and mailings; legal research, attorney billing; answered telephone; scheduled appointments, depositions, court dates; calendaring, travel arrangements and other duties, as assigned. Illinois Education Association-IEA-NEA, Springfield, Illinois Legal Services Secretary – November 2002 – August 2003 Handled and/or assisted in handling confidential matters; screened telephone calls and visitors; prepared correspondence, filings, messages, calendaring, all incoming and outgoing mail and other secretarial duties, as assigned. Prepared initial drafts and typed a wide variety of legal correspondence, including briefs, affidavits, depositions, charges and petitions, reports and booklets. Maintained and operated filing system, including case and research files; maintained case logs for in-depth report and research functions. Prepared and/or assisted in preparing timesheets and monthly expenses of the Associate General Counsel. Office of the Attorney General, Springfield, Illinois Legal Secretary – July 1999 – November 2002

Assigned to three attorneys concentrating in Prisoner Litigation, Civil Torts and Court of Claims. Drafted and typed pleadings, correspondence, reports and other legal documents; entered data into case docketing system; prepared invoice and travel vouchers; scheduled and calendared hearing dates, depositions, appointments and meetings; travel arrangements; filing, copying; incoming and outgoing mail and other duties, as assigned. Hodge, Dwyer & Zeman, Springfield, Illinois

Legal Secretary – March 1998 – June 1999

Transcribed, typed and proofread pleadings, correspondence, reports and other legal documents; filing; copying; incoming and outgoing mail; answered telephone and greeted clients; scheduled and calendared hearing dates, depositions, appointments and meetings, and other duties, as assigned. Archer Daniels Midland Company, Decatur, Illinois

Legal Secretary – Law Department – March 1995 – August 1996 Transcribed, typed and proofread pleadings, correspondence, reports and other legal documents; maintained log of current lawsuits (approximately 1,000); maintained and updated large law library; performed large volume copying for document requests and subpoenas; extensive filling in both case files and company files; answered 14 telephone lines; answered legal shareholder questions; scheduled and calendared hearing dates, depositi9ons, appointments and meetings.

Secretary – Personnel Department – July 1991 – March 1995 Assisted in preparing college recruiting schedule (approximately 200 colleges); scheduled and confirmed recruiting dates; mailed recruiting/company literature to colleges and various student organizations; designed and placed employment ads in college newspapers; travel arrangements for recruiters and interviewees; typed correspondence, reports and itineraries; arranged house-hunting trips for new hires; coordinated relation with new hires and moving companies; and other duties, as assigned.

Thomas O. Finks, Attorney, Shelbyville, Illinois

Legal Secretary/Office Manager – September 1990 – July 1991 Managed small, private law firm; drafted, typed and proofread pleadings, correspondence, reports and other legal documents; bookkeeping, including accounts receivable/payable; billing and all banking transactions; scheduled and calendared hearing dates, depositions and meetings. Freelance Court Reporter – 1988 – 1990

Education

New Start, Inc., Springfield, Illinois

CNA Program – Diploma – April 2014

Midwest Technical Institute, Springfield, Illinois Medical Assisting Program – Diploma – December 2009 Springfield School of Court Reporting, Springfield, Illinois Court Reporting Program – Diploma – December 1988

Sparks College, Shelbyville, Illinois

Legal Secretarial Program – Diploma – November 1987 Nokomis High School, Nokomis, Illinois

Diploma – May 1986

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