Anu Saini

Chandigarh

Contact number: +917*********,-989-***-****

Email: adm3sx@r.postjobfree.com

EDUCATION

MBA

60%

Kalinga University

Chandigarh

BBA

62

LPU

Chandigarh

* ***** ********** **aing From-: HCL

A+

HCL

Chandigarh

3 Year Personel Secretary's Diploma in Govt.Institute with 67%

Ambala Cantt

Achivement/Awards-:

1. EOQ-Click Labs Pvt Ltd -2016

2. EOY-Click Labs Pvt Ltd-2017

3. Star Performer -J. K Group -2014

Key Skills-:Good stamina.,Team work,Can get work done from others easily.,Hard working and loyal,Problem solver,Time management skills,Multi tasker.

7 Year professional Experience

Current Employment:

Click Labs Pvt Ltd (Jugnoo) Chandigarh 01 -March-2016 to Till Date

Responsbilities-:

Make new hire kit ready as & when required.

Liaise with courier service provider when required

Liaise with the bank person for opening accounts for new hires and related queries.

Ensure and maintain tardiness of the respective work area.

Prepare weekly reports for the assigned work.

Attendance leave management.

Monitoring the activities of Time Office.

Seat Allocation new join employee.

Exit formalities.

Handle various MIS reports, leave data management; keep a track of Employee Personnel file.

Responsible for filing of documents in personnel files and maintaining records up to date for Audit

purposes.

Ordering, maintaining and distributing Office Stationery on monthly basis in teamScheduling and coordinating meetings, interviews, events and other similar activities

Preparation of Documents using Microsoft Office.

Maintaining candidates profile database.

Responsible for handling disciplinary actions for all the company employees as well as Contract

Labours.

Monthly Birthday sheet Update.

Handling back office work for the respective department

Maintaining all kinds of Branch MIS and persistency reports and handling all Admin related issue

Handling and organising all the meetings and drafting minutes for the same.

Day to day action plan and maintaining track of meetings, appointments and other press releases.

Maintaining Calendar and events for the MD. Taking drafts and emailing them with accuracy.

Preparing MOM and timely distribution for execution and referral.

Correspond with Direct Reports with inconsistencies and request them to update with amended copies, submitting reports to the MD.

Handling all Travel & Hotel Bookings

Managing all Guest House responsibilities

General Filing and database maintaining.

General administrative work involved with the role and responsibilities.

oSpeaking to Vendors, negotiating rates, making PO’s, Bill invoicing,

oGeneral Housekeeping staff and their attendance reports

oManaging Small Staff Events and get-togethers

oMaintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

oManaging the board room requirement, laying out the table whenever there is an external client meeting with notepads, pens, water and other necessary supplies.

oHandling petty cash for day to day expenses

oKeeping a track of Company Phone billing and their timely payments

oImplementing cost reductions.

oOnline all bills payment.

Providing administrative and secretarial support to the Managing Director

Maintain the general filing system and file all correspondence

Assist in the planning and preparation of meetings, conferences and conference telephone calls

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing,couriers.

Managing all events in the company for staff

Travel and Hotel booking

Maintain hard copy and electronic filing system

Supervise support staff.

Other duties as assigned

Production Assistant

Administrative support for 16 Project managers.

Interfaced with in house management and coworkers in the completion of a variety of sensitive

Tracking of admin bills.

Maintaining courier details

Issuing stationery and access cards and keeping records of the same

Provide administrative support

Arranging office pool cab and maintaining records

Processing visiting card and ID card requests for printing

Ordering consumables like Housekeeping, pantry, stationery material, and medicines.

Facility Management Team Structure:

Electrician- 2 members (in addition to outsourced Electrical contractor for regular maintenance activities)

Pantry Staff- 8 members(in addition to mason, labour, painter, carpenter and plumber directed through service provider)

Housekeeping staff -12

Gardeners -2 members

Security Guard- 12 members

Drivers- 4

Bank Rider-2

Total-42 Member

Feb 2013 – 31-Dec- 2016

J.K Group Pvt Ltd.

Designation -HR/Adminstartion

Handling all Incoming and Outgoing calls and any queries that come through either on phone or face to face along with additional duties like:-

1.Take and deliver messages.

2.Greet visitors.

3.Monitor visitor access & coordinate parking with security if required

4.Handling customers queries

5.Interact with visiting vendors

6.Provide on-going customer service support

7.Receive, sort and distribute mail

8.Receive and process deliveries

9.Schedule appointments for the concerned partners and directors

10.Draft correspondence, generate reports and other documents

11.Maintain front desk procedures including contact information, directions and frequently requested company information

Handling Travel Desk

1.Train, Air, Car, Hotel Booking and finding an appropriate hotel as per the given budget.

2.Liaising with the Travel Agent and making arrangement of the requirement as per the given request.

3.To collate all bills in separate Entity and send them to Mumbai Office for releasing Payments.

Handling Board Room and The Conference Facility and the Projector Facility in need of any Presentation or Meeting

Liaising with Vendors negotiating rates, making PO’s, Bill invoicing regarding

1.Civil Work

2.Carpenter

3.General Housekeeping staff and their attendance reports

4.Managing Small Staff Events and get-togethers

Responding day to day client based enquiries either by phone or face to face.

Sign-posting clients with relevant information in the right direction and required department.

Opening and controlling mail and assuring timely staff response in the absence of the office manager.

Screening telephone calls, visitors, and incoming correspondence.

Managing appointments for the Director and keeping a track of their diary.

Managing a client based database service in order to keep full up to date records of every enquiry.

Looking after meeting and logging faults and report them to the Company Secretary

Fire Warden Duties managing a Health & Safety procedure at all times.

Helping Sales Support at times with Insurance databases.

Sending out mail shots every three months to all clients based on update in the Insurance Industry.

Preparing Insurance Registers for all Account Executives.

I.T SKILLS

I have Sound knowledge and experience of using efficiently:

-Microsoft office suite. – Word, Excel, Access, PowerPoint & Outlook

-Operating the Internet and email and getting resources from the web where needed.

Extra Curricular Activities

Received appreciation for good office management.

Participated in Table tennis competition many times during my education.

Participated in debt competition and won the prize many time.

Personal Details

D.O.B:15-12-1988

Status-Married

Languages Hindi-Punjabi-English

Chandigarh

PERSONAL PROFILE

I am an energetic, reliable, hardworking individual person who gets on well with people. I work well under pressure, on my own as well as in a team. I am very ambitious and constantly strive for perfection. I am a quick and keen learner. I have good interpersonal skills and am able to communicate effectively with people. I am computer literate, and hope to broaden my knowledge in this field. I am very focused and know how to deal with situation under pressure.

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