CURRICULUM VITAE: CHARLOTTE SUTHERLAND
I.D No: 760-***-**** 087 E-mail: firstname.lastname@example.org Driver’s Lic: Code 08/B
NATIONALITY : SOUTH AFRICAN
SEX : FEMALE
MARITAL STATUS : SINGLE
DEPENDANTS : ONE
LANGUAGE PROFICIENCY : ENGLISH AND AFRIKAANS
Excellent communication skills (verbal and written)
Flexible: I can work in a team environment or achieve results individually
Adaptable: I am able to adapt to new challenges speedily and always willing to learn new aspects of my working environment
Friendly and easily approachable
PERSONAL SKILLS AND COMPETENCIES
LANGUAGE ABILITIES: Mother Tongue – English
Can speak, read and write Afrikaans at an advanced level
Can understand and speak Xhosa at beginner’s level
COMPUTER SKILLS/PACKAGES: Microsoft Office, Excel and Word, Lotus notes, Capture Client, SAP r/3, SAP GUI Netweaver,QUASAR financial management system, VTS, QSI
COMMUNICATION SKILLS: Writing, emailing and telephonic communication.
Listening – I have always been recognized as a good listenener. I applied it daily as a manager
LEADERSHIP SKILLS: Training – I was responsible for training staff in certain positions as well as for certain tasks
EMPLOYER ZF LEMFORDER SOUTH AFRICA (PTY) LTD (EAST LONDON)
POSITION HELD Accounts Payable Import
FEC Availability on foreign payments
Clear instructions to the dealing rooms at the banks when purchasing or selling forex.
Adhere to Reserve Bank regulations
Monitor exchange rates on a regular basis and advise management of any sudden decreases or increases
Monitor all accounts on a daily basis and advise management of any movement/transfers that will be necessary.
Keep overdraft facility as low as possible
Confirm that payments/transfers were done correctly and liaise with the banks.
Feedback to management on any irregularities.
Printing of bank statements when required
Preparation of EFT’s on the online system after receiving approved payment requests.
Input payments as and when required by management
Create beneficiary codes on the online system.
Matching invoices to GRN’s, liaison with the purchasing and receiving colleagues regarding orders and receipt of goods (price variances, quantity variances, stock queries etc). Maintenance of foreign GRN trial balance.
Report any nonpayment of supplier invoices due to any variances to the responsible department.
Liaise with suppliers.
Monthly intercompany recon on the SAP tool. Print the necessary documents and hand to financial accountant for processing.
Loading payments onto the online system.
Generate system payment register.
Manual spreadsheet entries on all supplier payments indication the invoice being paid.
Reconciling of accounts when required and when available from suppliers. Annual recons to be done for yearend audit.
Reserve Bank Regulations:
Filing of all necessary documentation.
The correct stamping of each document as required and as specifies in the company’s Import Undertaking.
Acquired the necessary SARB approval for the purchasing or selling for forex.
Liaise with the banks on the correct procedure as well as obtaining the stamps from them when a payment is not covered by our Import Undertaking.
Request and issue foreign petty cash to company travelers.
Completion of foreign expense claims.
Exchange rate uploads on custom programme.
DURATION October 2018 – June 2020
REASON FOR LEAVING Retrenchment
POSITION HELD Office Manager/Administrator
DUTIES Full Creditors Function.
Reconcile all Creditors accounts
Ensure payments are made timeously to all Creditors
Process all creditors and COD invoices
Follow up on unpaid invoices
Ensure monthly statements are received
Ensure all monthly recurring expenses i.e utilities, telephones, rentals, are processed and paid every month
Load all payments (creditors and COD) on bank EFT system
Process bank statements
Handle all queries related to payments and creditors
Sending remittances and proof of payments
Casual wages and payroll
Full debtors function
Ensure the Debtors reconcilliations are done accurately and timeously
Queries are addressed and rectified timeously
Follow up on non-compliance and resolve through direct interaction with customer
Advise on action against defaulters
Preparation of monthly statements
Assist the Managing Director with all ad hoc duties
DURATION May 2014 – October 2018
REASON FOR LEAVING To further my career in my current field and to challenge myself
EMPLOYER COMMERCIAL VEHICLE DELIVERY SERVICES – A ONELOGIX COMPANY
POSITION HELD Creditors Clerk (Head office)
DUTIES Reconciling of all Fuel accounts
Reconciling all accounts for all branches across the country
Processing of all Insurance claims
Investigating all discrepancies on invoices received
Reconciling all ONELOGIX and VEHICLE DELIVERY SERVICES accounts
Payment of all accounts, twice weekly.
Filing and administration
Checking and processing all petty cash from our different branches
Opening of accounts
Creating orders on QSA
Ensuring timeous payment of all accounts
Assist Financial Manager with any Ad Hoc duties
Sending Remittances and Proof of payments to all Creditors
Running of Purchases Journal
DURATION November 2012 – April 2014
REASON FOR LEAVING To further my career in a management position
EMPLOYER INTIER AUTOMOTIVE SOUTH AFRICA (PTY) LTD
POSITION HELD Administrator/Debtors and Creditors (Local and Foreign)
DUTIES Full Administrative function:
Composing and typing of document
Processing of document
Archiving in accordance with standards set out on QSI
Liaising with colleagues in Germany and Austria
Petty cash custodian and monthly reconciliation
Scanning of documents to colleagues abroad
Dealing constantly with our courier company to ensure documents are delivered on time
First face of the company
Debtors function (Local and Foreign)
Control and reconcile all accounts to Debtors’ statements and age analysis
Identify and investigate all debtor’s claims
Ensure exceptional processing and attention to detail of payments
Drawing up of statements and sending them to the debtor for payment
Following up on payments that are due and overdue
(I was responsible for Debtors’ accounts in excess of R20 Million per month)
Creditors function (Local and Foreign)
Receive invoices from Creditors and processing them for payment
Reconcile all invoices for month end payments
Enter payments on our international database via our bank in Hong Kong
Responsible for reconciling all accounts
Ensuring timeous payments
Payment on all imported goods/stock received
Purchasing Euro’s for payment of foreign suppliers
Liaise with colleagues in Germany, Austria and Canada
Reconciling all local and foreign Creditors’ invoices/accounts
(I was responsible for Creditors accounts in excess of R30 Million Rand)
Assisted the Director with ad hoc duties
Arrange all accommodation for visiting guests
Typing of personal documents for the Director
DURATION July 2009 – 31 October 2012
REASON FOR LEAVING Due to the nature of our business, we work on a contractual basis. Our contract with Mercedes Benz South Africa expired at the end on 2013. I chose to seek alternative employment before the company shut down
EMPLOYER Q & A CABINETS
POSITION HELD Administration Manager
DUTIES Full administrative function
Delegation of tasks to various staff members. Ensuring that duties are carried out in accordance with the requirements of the business
I am responsible for the counseling and disciplining of staff with in my department
Deal closely with customers and clients and ensure that their queries are dealt with professionally and timeously
Point Of Sale reconcilations
Casual wages and payroll (limited to instore staff only)
Petty cash custodian and reconciliations
Direct deposits and reconciliations
Ensure that staff follow company policies and procedures.
Stationary requisitions and orders
Balance and reconcile company monies and files
Responsible for the following positions:
Computer Operator (Receives stock into the branch)
3 x Cashiers
Trade Debtors and Insurance claims
Attendance registers and time keeping
DURATION January 2008 – July 2009
REASON FOR LEAVING It was a wonderful environment to work in but I did not receive what was stipulated in my contract
PREVIOUS EMPLOYMENT HISTORY
PAPERMAN CC (EAST LONDON) – Administration Clerk
December 2005 – January 2008
MONTECASINO (JOHANNESBURG) – Tables Supervisor / Assistant trainer at Montecasino training school / Prive Dealer
September 1997 – October 2005
EDUCATION AND TRAINING
Matriculated from Stirling High School in East London, in 1995
SONJA VAN NIEKERK (ZF LEMFORDER) 012-***-****
PIETER VILJOEN (ZF LEMFORDER) 012-***-****
TINO GIERKE (MASTERGLASS): 043-***-****
TONY HERMANS (INTIER AUTOMOTIVE): 083-***-****
JOYCE SCHINDLER (CHARACTER REF): 082-***-****
KRISTIN OBERHOLZER (COMMERCIAL VEHICLE): 043-***-****
DINESH SUKDEV (INTIER AUTOMOTIVE): 082-***-****
KELLY SCHWULST (Q & A CABINETS): 082-***-****