HR Admin Facility Management

GEETHA B

Call :755*******

E-mail: adlzhk@r.postjobfree.com

Seeking senior level assignment with key focus on Planning, HR & Administration, Facility Management, Security and Logistic Functions with a growth-oriented organization. Professional Synopsis

A veteran and competent administrator with nearly 8+ years of demonstrated abilities in Planning, HR / Administration, Operations Management & Facilities Management.

Expertise in independent managing administrative operations & ensuring optimal utilization of resources.

Adept in implementing cost saving measures to achieve reduction in terms of raw materials, procurement costs and logistics cost.

A multidimensional professional combined with the ability to strike a balance between maximising the service levels and ensuring that potentially wasteful overstocking is avoided.

Exceptionally well organized with a track record that demonstrates self-motivation, creativity and initiatives to achieve both personal and corporate goals.

Team builder, motivator and producer with a keen eye for operational deficiency and the ability to respond with creative and effective solutions.

Certifications

Bachelor’s degree in Botany

Master of Business Administration

Occupational Contour

Technicolor Connected Home India Pvt Ltd (Since Dec’15 – Dec ‘20) Senior Executive – HR / Admin & Facility

Major responsibilities handled:

Handling HR & General Administration at Technicolor Facility. Ensuring smooth operation at the facility for 24/7. Handling HK team, Cafeteria management, Asset Management, Travel Desk Management, Employee Engagement & front office management.

Handling the day to day operations of the facility and providing feedback to the management & the vendors for the efficiency in service. Providing regular inputs to the management regarding the day to day operations. Highlights

Human Resource

Arranging & conducting HR Interview,initial screening of candidates & recruitment process.

Handling employee joining & exiting formalities.

Maintaning Individual employee database & updating monthly.

Assiting training & development process for the employee.

Handling employees grievance & conducting monthly meeting.

Maintaining / Updating leave records & evaluating staff attendance through ESSL software.

Handling timely distrubtion of salary.

Issuing salary slips .

General Admin

Pantry Management, Cafeteria Management, Guest House Booking, Security & Housekeeping.

Clients visit requirements & arrangements.

Hotel booking & arrangements.

Conducting regular meeting with the service providers to meet requirements of the company.

Procurement, Vendor Management.

Carryout R&M activities on a regular basis.

Processing bills for payments after verification.

Identify suppliers receive quotes, and compare place orders after approvals.

Petty cash Maintenance.

Preparation of Management Information Report (MIS).

Preparing all Management Presentation.

BCP coordination.

Asset maintenance.

Admin Induction to the new joiner

Travel Desk Management

Handled International and domestic ticketing, visa processing, travel insurance, hotel bookings and arranging international sim.

Coordinated with the Travel agents and ensure arrangement of travel requests of all the employees at the right time.

Ensure arrangements of ground and local transfers based on the requests.

Resolve queries of employees regarding ticketing/reservations/visa documentation etc.

Ensure safe and efficient travel operations in accordance with organizational policies and guidelines.

Assisted employees in providing the required currencies for their travel

Validated and forwarded all travel related invoices to the finance team for processing on time.

Track and ensure the vendor payments are made on time

Forwarding the travel related updates to the stake holders on time

Extended the ticketing /travel desk support to the employees beyond the working hours/late nights as well

Reconciliation of the AMEX BTA statement on a monthly basis

Travel Desk MIS to the management on a monthly basis

Supported in processing and tracking of travel insurance claims of the employees Initiatives

Got local contracts signed with the hotels with the best tariff and ensured cost savings to the company.

Compared ticket rates with all online and airlines website before confirming agents for issuance of tickets and got appreciated from the business heads.

Blocked the tickets with the agents so that the fare does not increase when confirming for issuance after receiving the approval from the business heads. Got appreciated for this cost saving initiative. Transport

Pivotal in taking cost saving initiatives and saved cost & maximum utilization of resources which was appreciated by the senior management.

Forecasting the cost & resource based on the future requirements.

Involved in scrutiny & reconciliation of bills submitted by the Vendors.

Conducted weekly review meeting with the senior management on the progress stages of the tasks assigned.

An excel sheet containing the daily reports for transport and monthly MIS is being maintained.

Handling of MIS reports, roster checking, route planning, drawing boundary limits and supervision of drop/pickups, analysing the transport pattern and insisting on changes to ensure quality and cost reduction.

Rechecked the boundary limits and redefined the same while bearing in mind the cost incurred. Initiatives

Worked out on the entry & exit timings of the cabs & provided the necessary information to the top management on a daily basis.

Approved the kilometres of each and every trip and advising the MIS team on payments.

Acted as SPOC for arranging the ‘special cabs’ for the employees based on the requirements.

Adhered to the various norms & conditions of the Organization & the Government.

Involved in implementation of SMS Integra software.

Individually handled the responsibilities of various facilities even at the time of crisis. Asset Management

Handling the entry of all assets in the asset management tool.

Ensure proper tagging of all the capex/non capex materials.

Storing of all reusable materials in the stores and updating the same in the tool.

Disposal of all the unused/scrap materials in a proper way.

Conduct a monthly audit of the assets at site and ensure proper update in the tool

Check and confirm clearance of the assets of the exit employees.

Proper maintenance of asset stores

Sharing of asset movement tracker to the stake holders on a monthly basis. HK Management

HK manpower deployment / supervision ensure the smooth functionality

If any shortage in manpower inform to the stake holders and arrange for the replacement

Rest room cleanliness checking and ensure the high standard maintained always. Client Visit Management

Coordinating with concern stakeholder and receive detail itinerary of clients

Clients ID card preparation & activation.

Refreshment arrangement based on their request

Lunch / dinner arrangement based on their request

Client vehicle pass, driver coordination.

Stationery / Photocopier management

Based on the employee request stationery distribution and record updating.

MIS generation on the stationery distribution / stock on hold fortnight / monthly basis.

Photocopier management – scanner / Xerox

Register maintenance for photocopier to generate MIS. Mail room management

Incoming / outgoing courier management

POD / AWB numbers track and ensure the courier delivered / received

MIS generation for courier send the same to supervisor on fortnight / monthly basis. Repair & Maintenance

Monitoring basic repair & maintenance activity in the facility in furniture & fixture Senior officer’s office management

All cabins for senior officers in the facility are managed in daily basis.

Cleanliness, Drinking water/ soft drinks deployment as per request.

Access maintenance for all senior officer cabins Work Experience with other Organizations

IT Skills:

MS DOS, MS Office.

Personal Details

Date of Birth: 15th Nov 1978

Height: 5’4 Inches.

Address: A6, United Properties, Bala Garden Extension, Noothencheri, Madambakkam, Chennai 600126. Marital Status: Widowed.

Designation Year Organization

Lobby Ambassador

July2010- Dec

2015

Cisco Systems India Pvt Ltd.

Trainee AR Caller 2006-2008 Perot Systems, Ambattur. Telephone Operator 2005-2006 Le Royal Meridien, Guindy. Front Office Executive 2004-2005 Hotel Grand Palace, Chrompet. Cashier cum Store Manager 2003-2004 Noodle King, Meenambakkam. Receptionist 2002-2003 ACS Pvt Ltd, Vadapalani.

Nationality: Indian

Languages Known: English, Hindi and Tamil.

Declaration

I hereby declare the foregoing information is correct to the best of my knowledge and belief. I have not suppressed any material fact or factual information in the above statement. Date: GEETHA B

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