Resume

Sign in

Administrative Assistant Administrator

Location:
Fredericksburg, VA
Posted:
April 27, 2021

Contact this candidate

Resume:

PAMELA B. HARGRAVES

Fredericksburg, Virginia

540-***-****

adlz5r@r.postjobfree.com

PROFILE

Over 19 years of experience supporting the Federal Bureau of Investigation, Department of Defense and other Federal government contracting.

TOP SECRET CLEARANCE

Professional Experience

CGI Federal, Fairfax, VA (09/20 – 01/21)

FBI/ERF in Quantico

Management Analyst

•Responsible for performing a variety of non-routine assignments of substantial variety and complexity in support of program leadership.

•Responsible for gathering input from leads and consolidating weekly deliverable reports for upper management.

•Conduct analytical work on a range of subjects using methods outlined by others to limited segment of research and development projects. To include evaluating data and reports findings.

•Responsible for maintaining the overall program schedule and calendar for the leadership team.

General Dynamics Information Technology, Fairfax, VA (04/20 – 09/20)

F-35 Joint Strike Fighter (JSF), Joint Program Office (JPO)

Multimedia Specialist

•Served as a member of the multimedia cross-functional team will providing support to the JSP leadership and user community.

•Supported designing materials for official events, functions, Agency exhibits/displays, certificates, signage and briefings.

•Contributed towards the creation of design solutions that address user needs and strategic client objectives.

•Maintained a database for all photo and video-based creative services projects which can be shared.

General Dynamics Information Technology, Arlington VA (07/19 – 04/20)

F-35 Joint Strike Fighter (JSF), Joint Program Office (JPO)

Asset Management Administrator

•Responsible for accurate tracking of JSF assets inventory across all geographical locations. Inventory was tracked using excel spreadsheets.

•Managed asset reconciliation and asset disposal agreements and tracked accordingly.

•Develop asset control processes to monitor accountability identification, maintenance, location and contracts.

•Responsible for coordination and training of staff to utilize the asset management tools to analyze, review and track asset data. Educated staff on JSP policies to ensure compliance.

•Assist in inventory management, procurement and racking of assets shipped. Worked closely with the procurement team to track assets and resolve purchasing issues.

General Dynamics Information Technology, Arlington VA – (03/16 – 06/19)

Joint Service Provider (JSP) enterprise Transport Management (ETM)

Senior Program Analyst

Supported the Deputy Program Manager of Business Operations in the areas of personnel, subcontracts, finance, program controls, and procurement.

•Provided supervision oversight of subcontractors and vendors monthly invoices for review, validation and payment process.

•Reviewed, resolved or rejected invoices as appropriate to ensure timely submission to Accounts Payable for payment of all invoices.

•Provided financial analysis and reporting for subcontractor and vendors weekly/monthly funding requirements to include; labor, materials, Low Voltage, and Projects efforts for labor cost incurred and forecasting cost to complete.

•Consistently meet monthly deadlines by executing funding initiatives for subcontractor labor and Other Direct Cost funding.

•Managed subcontractor funding initiatives required for Low Voltage work and Projects moves, added, and changes (MACS) work. Reviewed vendor proposals submissions to ensure guidelines of three competitive quotes with required documentation. Upon funding determination, initiated the procurement efforts by creating purchase requisitions to fund subcontractors for the issuance of purchase orders for Low Voltage and Projects work. Tracked the procurement process through delivery and acceptance of purchase orders by subcontractors.

•Processed purchase requisition as required for incremental funding issuance to each subcontractor as contract modifications were issued by the Customer.

•Coordinated customer facility access request for all program personnel; tracked request from submission to access granted. Served as the liaison between the PMO, FSO and JSP Security team.

•Responsible for Time Keeping Administrator for program staff, and subcontractors accounts to creation, troubleshooting, weekly payroll reporting.

The Tatitlek Corporation, Department of the Navy, Dahlgren, VA (08/15 – 03/16)

Access Control Specialist

•Monitored facility access control and interface daily with facility residents and visitors.

•Provided oversight of all Visit Access Requests; authorize/deny visitors’ access requests after checking the individual personal identification and clearance validation in Joint Personnel Adjudication System.

•Oversaw daily log of all visitors entering or leaving the premises.

•Provided escort support to un-cleared personnel requiring access into the facility.

The Tatitlek Corporation, Department of the Navy, Dahlgren, VA (06/15 – 08/15)

Secretary

•Provided administrative support to program management and contract staff.

•Performed a variety of complex administrative and analytical tasks in support of the program.

•Correspond with employees to assist and resolve administrative issues as required.

•Supported daily stand-up meeting and prepare meeting minutes.

Mary Washington Healthcare, Fredericksburg, VA (01/14 – 06/15)

Emergency Room Patient Registration Representative

•Gathered and entered patient insurance information using Siemens Sorian Financials software and verified patient eligibility/coverage through HDX to facilitate claim processing.

•Responsible for patients admissions using the hospital’s Siemens system database and scan all patient consent forms into electronic medical record archives.

NTT Data Federal, Quantico, VA (04/11 – 08/13)

Personnel Security Specialist

•Collected and submitted all escorted applications along with fingerprints and verified accuracy of information prior to sending to CCU for access to facility.

•Conducted interviews, security briefings, and security debriefings.

•Insured the accuracy and completeness of all contractor files.

•Implemented network security policies and procedures to control user access to corporate networks and protect data confidentiality.

Stanley Associates/CGI, Quantico, VA (02/10 – 04/11)

Administrative Assistant, February 2010-April 2011

•Provided administrative support to management and contract staff.

•Performed a variety of complex administrative and analytical task.

•Served as the Vehicle Administrator; maintained vehicle service request, records retention, and disposed of vehicle files in accordance with established policies and procedures.

•Responsible for coordination and delivery of training documentation in support of training events at various field offices.

Federal Bureau of Investigation, Quantico, VA (01/04 – 08/04)

Office Services Specialist

•Responsible for gathering, assembling, and analyzing facts/data for monthly reporting deliverables to management.

•Facilitated communications between management and staff.

•Greeted callers and visitors and provided direction on administrative matters based on established corporate policy.

•Reviewed administrative policies and provided recommendations for changes in an effort to streamline internal processes.

Education

1991 – 1992 Northern Virginia Community College; Criminal Justice

1990 Federal Law Enforcement Training Center

Skills

Security: NISPOM, DCIDs, ICDs, eQip

Computer: Microsoft Office (Word, Excel, Power Point), Siemens Sorian Financials, T-systems, Ahiqa, 3M (Chart Scan and Chart Viewer), Electronic Medical Records



Contact this candidate