CURRICULUM VITAE

Baishakhi Ghosh

**/** ******* ****** **** Kolkata 700061

Mob : 983*******/ 943-***-**** Email:adlyp0@r.postjobfree.com Key Words: Executive Secretary / Admin Executive / Front Desk Management / MNC Experience

Overview - Highly determined individual with 20+ years progressive experience working in a secretarial cum Administrative role. Track record of handling administrative functions with professionalism and tact. Possess great capability to make decisions where precedents are not established. Hands on experience of using diplomacy and discretion while handling confidential information.

Professional Experience

Chloride Power System & Solution Ltd April 2018 – September 2020 Designation : Executive Assistant

x Assist Departmental Head by preparing and analysing various MIS Reports. x Providing support in day-to-day affairs and business management. Follow up with the project team to ensure timely progress of the projects. Post-proposal follow-ups with clients.

x Manage the daily/weekly/monthly agenda and arrange new meetings and appointments. Assist in minutes of the meeting and follow up of action. x Coordinating and confirming travel arrangements. Liaise with travel agencies to ensure service levels are maintained.

x Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

x Maintains office supplies inventory by checking stock to determine inventory level; placing and expediting orders for supplies and verifying receipt of supplies. x Also responsible in vendor management; liaising with vendors. x Compare and evaluate offers from suppliers.

x Negotiate contract terms of agreement and pricing. x Providing support by creating Purchase Requisition, Purchase Order and Job Work Order etc.

Rolta India Limited October 1996 – November 2016 Designation : Senior Officer

(EA to Regional Head)

x Active involvements and providing assistance in the creation of MIS report, powerpoint presentation for Regional Head meet and collating data for the Operational Plan documents and sales proposal to present it to the management. x Replying all inbound/outbound mails.

x Schedule and coordinates Board Meeting, events, conferences and keep detailed records.

x Interact and working with VIPs and Dignitaries.

x Coordinating and confirming travel arrangements. Keep itinerary up-to-date and accurate and provide to the Management as and when required. Liaise with travel agencies to ensure service levels are maintained. x Responsible for inventory management and maintenance of all office equipments, Office remodeling and décor etc. x Sorting and distributing of outgoing and incoming correspondence to respective departments.

x Keep record for official gift items and distributed to our prospect and customers. x Keeping in close vigil for all official tender in the newspaper and website and inform to the concerned department. Also track and record official correspondences, brochures and other relevant documents. x Coordinate with the executives in preparation of tender documents for tender participation.

x Checking all vendors bill and put up concerned department for payment. x Helped employees with administrative issues like attendance, leave, medical checkup, insurance etc. on a regular basis.

x Greet each and every visitors and telephonic calls and cater their query and requirements.

Simplex Engineering & Foundry Works Ltd 1995-1996 Designation :Steno-Typist x Word-processed documents, edited and proofread when necessary, wrote thank- you letters and prepared mailing lists.

x Kept detailed records of important meetings.

x Managed incoming and outgoing mail/emails/checks and kept a daily deposits ledger.

x Helped company employees with administrative issues on a regular basis. x Answered and initiated calls took and reported messages in a timely accurate fashion and received visitors and directed them wherever required. x Performed bookkeeping and accounting work such as bank transactions, accounts report and insurance.

Academic & Technical Qualifications

Education

x B.Com from Calcutta University in the year 1991

x Secretarial Diploma from Y.W.C.A. of Calcutta in the year 1993 Computer Skills

x Proficient in SAP, ERP, Ms Office and Outlook and Internet. Personal Dossier

x Date of Birth : 16th April 1971

x Marital Status : Married

x Expected CTC : As per industry standards

x Interests : Reading, Travelling

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